Agenda

Local Pension Board - Friday, 20 January 2023 10.30 am

Venue: Virtual

Contact: Khalid Ahmed  Tel: 07990 368048; Email:  khalid.ahmed@oxfordshire.gov.uk

Link: video link to meeting

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest - see guidance note opposite

3.

Minutes pdf icon PDF 212 KB

To approve the minutes of the meeting held on 21 October 2022 and to receive information arising from them.

4.

Unconfirmed Minutes of the Pension Fund Committee - 2 December 2022 pdf icon PDF 335 KB

To receive the unconfirmed Minutes of the Pension Fund Committee held on 2 December 2022.

5.

Scheme Member Engagement pdf icon PDF 275 KB

This report sets out the current approach to scheme member engagement and the options for further improvements in the arrangements.  The Board is invited to consider the report and provide advice to the Pension Fund Committee on changes to the Communications Policy to improve scheme member engagement in the future. 

6.

Review of the Annual Business Plan pdf icon PDF 288 KB

The Board is invited to review the position against the Annual Business Plan for 2022/23 as considered by the Pension Fund Committee at their meeting on 2 December 2022 and to offer any comments to the Committee.  The report includes the results of the National Knowledge Assessment, and the Board is invited to consider the results and priorities for future training.

Additional documents:

7.

Risk Register pdf icon PDF 205 KB

This is the latest risk register as considered by the Pension Fund Committee on 2 December 2022.  The Board is invited to review the report and offer any further views back to the Committee.

Additional documents:

8.

Administration Report pdf icon PDF 424 KB

The Board is invited to review the latest Administration Report as presented to the Pension Fund Committee on 2 December 2022, including the latest performance statistics for the Service. 

9.

Exempt Items

The Board is RECOMMENDED that the public be excluded for the duration of the following items on the Agenda (during discussion on confidential matters) since it is likely that if they were present during those items there would be disclosure of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972 (as amended) and specified in relation to the respective items in the Agenda and since it is considered that, in all the circumstances of each case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

THE REPORTS RELATING TO THE EXEMPT ITEMS HAVE NOT BEEN MADE PUBLIC AND SHOULD BE REGARDED AS STRICTLY PRIVATE TO MEMBERS AND OFFICERS ENTITLED TO RECEIVE THEM.

PART II

10.

Cyber Security

The Board are invited to review the exempt report which updated the Committee on the arrangements to address cyber security risks associated with the Pension Fund’s main third-party suppliers. 

 

The public should be excluded during this item because its discussion in public would be likely to lead to the disclosure to members of the public present of information in the following prescribed category:

 

3.       Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

11.

Pension Administration System Review

The Board is invited to review the report received by the Pension Fund Committee on the review of the current Pension Administration System and note the decision of the Committee to invoke the clause to extend the current contract and seek to address some of the outstanding issues in the interim.

PART I

12.

Items to include in the Report to the Pension Fund Committee

The Board is invited to confirm the issues they wish to include in their latest report to the Committee.

13.

Items to be Included in the Agenda for the next Board Meeting

Members are invited to identify any issues they wish to add to the agenda of the next meeting of this Board.