Agenda, decisions and draft minutes

See guidance below.

There were none.

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet Member’s delegated powers.

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

There were none.

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. To facilitate ‘hybrid’ meetings we are asking that requests to speak are submitted by no later than 9.00 a.m. four working days before the meeting. Requests to speak should be sent to committeesdemocraticservices@oxfordshire.gov.uk

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that, if the technology fails, your views can still be taken into account. A written copy of your statement can be provided no later than 9.00 a.m. two working days before the meeting. Written submissions should be no longer than one A4 sheet.

There were none.

To confirm the minutes of the meeting held on 5 September 2024 to be signed by the Chair as a correct record.

The minutes of the meeting held on 5 September 2024 were approved and signed by the Chair as a correct record.

Cabinet Member: Deputy Leader of the Council, with Responsibility for Climate Change, Environment and Future Generations

Forward Plan Ref: 2024/254

Contact: Frankie Upton, Technical Lead – Waste Contracts (Frankie.Upton@oxfordshire.gov.uk)

Report by Director of Environment and Highways (CMDDLC5).

The information in this case is exempt in that it falls within the following prescribed categories:

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information)

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The annex containing exempt information under the above paragraph is attached.

The Cabinet Member is RECOMMENDED to:

a)    Approve the utilisation of the residual waste treatment contract for the treatment of Waste Upholstered Domestic Seating containing Persistent Organic Pollutants and,

b)    Delegate authority to the Director of Environment and Highways in Consultation with the Head of Legal Services and Deputy Monitoring Officer to enter into any necessary documentation with Viridor Oxfordshire Limited to secure such utilisation.

The Chair introduced the item to the meeting.

The Chair noted that this was a good example of policy being developed at short notice due to the Environment Agency activating guidance.

The Chair thanked officers for their work, noted that the guidance would be continually monitored for changes, and agreed to the recommendations.

RESOLVED to:

a)    Approve the utilisation of the residual waste treatment contract for the treatment of Waste Upholstered Domestic Seating containing Persistent Organic Pollutants and,

b)    Delegate authority to the Director of Environment and Highways in Consultation with the Head of Legal Services and Deputy Monitoring Officer to enter into any necessary documentation with Viridor Oxfordshire Limited to secure such utilisation