Agenda and decisions

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Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet Member’s delegated powers. The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

See Annex

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Forward Plan Ref: 2023/135

Contact: Elizabeth Bohun, Lead Technologist EV Integration, elizabeth.bohun@oxfordshire.gov.uk ; Jenny Figueiredo, Lead Technologist EV Integration, jenny.figueiredo@oxfordshire.gov.uk

Report by Corporate Director Environment & Place (CMDDL4).

To seek approval to submit the detailed LEVI proposal for Oxfordshire to the Office for Zero Emissions Vehicles (OZEV) and to go out to tender for suppliers to deliver the programme of works. To seek delegated authority to be able to enter into the contract/s awarded through this process.

The Cabinet Member is RECOMMENDED to

a)        Grant approval for OCC to submit a Stage 2 Application to the Office for Zero Emissions Vehicles (OZEV) by 30 November 2023 for Oxfordshire’s allocation of £3.655 million Local Electric Vehicle Infrastructure (LEVI) funding, and grant approval to subsequently accept and spend these funds from OZEV according to the submitted LEVI proposal.

b)        Grant approval for OCC to tender for Chargepoint Operators (CPOs) for EV charging contracts in Oxfordshire; Lot 1 being for a concession contract with OCC to install and operate EV charging hubs and roadside/on-street chargers on OCC estate and Highways; Lot 2 being for a concession contract with a different supplier with Cherwell District Council (CDC), West Oxfordshire District Council (WODC), South Oxfordshire District Council (SODC), Vale of White Horse District Council (VOWH) and Oxford City Council (OxCity) to install and operate EV charging hubs in their car parks.   Lot 3 will be for a separate supplier to be contracted to OCC to deliver a Community Microhubs Scheme and may be tendered at the same time or at a later date.  The tender will be a joint tender on behalf of all Oxfordshire County and District Councils, which Oxfordshire County Council will lead. 

c)        Delegate authority to Corporate Director Environment and Place to appoint Chargepoint Operators through the joint tender exercise following assessment and moderation by all council partners, with final decision-making responsibility residing with Oxfordshire County Council.

d)        Delegate authority to Corporate Director Environment and Place to enter into a bi-lateral concession contract between OCC and the chosen Chargepoint Operator in Lot 1 (contract value of > £1million), and to enter into the associated Leases and Licences for each site with this appointed Chargepoint Operator following completion of full feasibility studies and sign off at the OXLEVI Programme Board.

e)        Delegate authority to Corporate Director for Environment and Place to enter into a contract for the supplier to deliver Community Microhubs (expected contract value <£1million).

f)         Delegate authority to Corporate Director for Environment and Place to amend the partnership agreement with the City Council to enable on-street elements of the Go Ultra Low Oxford (GULO) P1 and GULO P2 projects to transition from Oxford City Council to Oxford County Council, subject to the following conditions being fulfilled:

                i.             The County Council being satisfied that they can meet the funding obligations within the GULO P2 funding agreement

               ii.             The Office for Zero Emissions Vehicles (OZEV - who are the funding body for GULO) agreeing for the transfer to take place.

             iii.  ...  view the full agenda text for item 4.

Recommendations approved.

Forward Plan Ref: 2023/250

Contact: Steve Burdis , Joint Group Manager (Waste Management), steve.burdis@oxfordshire.gov.uk

Report by Corporate Director Environment & Place (CMDCCDE5).

To determine the contractual way forward for The Management of Household Waste Recycling Centres In Oxfordshire Contract.

The information in this case is exempt in that it falls within the following prescribed categories:

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information)

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, in that a negotiation is ongoing and would prejudice the position of the authority in the process of that negotiation and the Council’s standing generally in relation to such matters in future, to the detriment of the Council’s ability properly to discharge its fiduciary and other duties as a public authority.

Annex 1 containing exempt information under the above paragraph is attached.

The Cabinet Member is RECOMMENDED to

a)                  Approve that the current Contract for: The Management of Household Waste Recycling Centres in Oxfordshire be extended for the full period of 3 years; and

b)                  Delegate to the Corporate Director of Environment Place, in consultation with the Section 151 Officer and Cabinet Portfolio Holder, finalisation of the contract 3- year extension and the contract amendments, as detailed in Annex 1, to alleviate some of the current contract challenges to deliver service contract improvements.

Recommendations approved.