Agenda item

Forward Plan Ref: 2023/135

Contact: Elizabeth Bohun, Lead Technologist EV Integration, elizabeth.bohun@oxfordshire.gov.uk ; Jenny Figueiredo, Lead Technologist EV Integration, jenny.figueiredo@oxfordshire.gov.uk

Report by Corporate Director Environment & Place (CMDDL4).

To seek approval to submit the detailed LEVI proposal for Oxfordshire to the Office for Zero Emissions Vehicles (OZEV) and to go out to tender for suppliers to deliver the programme of works. To seek delegated authority to be able to enter into the contract/s awarded through this process.

The Cabinet Member is RECOMMENDED to

a)        Grant approval for OCC to submit a Stage 2 Application to the Office for Zero Emissions Vehicles (OZEV) by 30 November 2023 for Oxfordshire’s allocation of £3.655 million Local Electric Vehicle Infrastructure (LEVI) funding, and grant approval to subsequently accept and spend these funds from OZEV according to the submitted LEVI proposal.

b)        Grant approval for OCC to tender for Chargepoint Operators (CPOs) for EV charging contracts in Oxfordshire; Lot 1 being for a concession contract with OCC to install and operate EV charging hubs and roadside/on-street chargers on OCC estate and Highways; Lot 2 being for a concession contract with a different supplier with Cherwell District Council (CDC), West Oxfordshire District Council (WODC), South Oxfordshire District Council (SODC), Vale of White Horse District Council (VOWH) and Oxford City Council (OxCity) to install and operate EV charging hubs in their car parks.   Lot 3 will be for a separate supplier to be contracted to OCC to deliver a Community Microhubs Scheme and may be tendered at the same time or at a later date.  The tender will be a joint tender on behalf of all Oxfordshire County and District Councils, which Oxfordshire County Council will lead. 

c)        Delegate authority to Corporate Director Environment and Place to appoint Chargepoint Operators through the joint tender exercise following assessment and moderation by all council partners, with final decision-making responsibility residing with Oxfordshire County Council.

d)        Delegate authority to Corporate Director Environment and Place to enter into a bi-lateral concession contract between OCC and the chosen Chargepoint Operator in Lot 1 (contract value of > £1million), and to enter into the associated Leases and Licences for each site with this appointed Chargepoint Operator following completion of full feasibility studies and sign off at the OXLEVI Programme Board.

e)        Delegate authority to Corporate Director for Environment and Place to enter into a contract for the supplier to deliver Community Microhubs (expected contract value <£1million).

f)         Delegate authority to Corporate Director for Environment and Place to amend the partnership agreement with the City Council to enable on-street elements of the Go Ultra Low Oxford (GULO) P1 and GULO P2 projects to transition from Oxford City Council to Oxford County Council, subject to the following conditions being fulfilled:

                i.             The County Council being satisfied that they can meet the funding obligations within the GULO P2 funding agreement

               ii.             The Office for Zero Emissions Vehicles (OZEV - who are the funding body for GULO) agreeing for the transfer to take place.

             iii.             There being an agreement by both Councils on the methodology for delivery of the key outputs of GULO P2, including the number of EVCPs and GUL-e committed under GULO P2, that are delivered to updated timeframes that are agreed with the City Council and OZEV

             iv.             GULO P1 estate and highways related GULO P2 funding both being transferred

               v.             An updated partnership agreement, including a revenue share arrangement for the assets associated with GULO P1 and P2 being put in place, that as a minimum recovers the City Council investment to date.

Recommendations approved.