Agenda, decisions and minutes

None declared

Currently council meetings are taking place in-person (not virtually) with social distancing operating in the venues.  However, members of the public who wish to speak at this meeting can attend the meeting ‘virtually’ through an online connection.  Places at the meeting are very limited due to the requirements of social distancing.  While you can ask to attend the meeting in person, you are strongly encouraged to attend ‘virtually’ to minimise the risk of Covid-19 infection.

Please also note that in line with current government guidance all attendees are strongly encouraged to take a lateral flow test in advance of the meeting.

Normally requests to speak at this public meeting are required by 9 am on the day preceding the published date of the meeting. However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9 am on 27th May 2021. Requests to speak should be sent to graham.warrington@oxfordshire.gov.uk.  You will be contacted by the officer regarding the arrangements for speaking.

If you ask to attend in person, the officer will also advise you regarding Covid-19 safety at the meeting.  If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting i.e. Tuesday 1 June 2021. Written submissions should be no longer than 1 A4 sheet.

Written representations were received from Councillor Roz Smith in respect of Item (Osler Road recommendation (c)); Councillor Michael Waine & Councillor Les Sibley in respect of Item 6 and Councillor Ian Corkin in respect of Item 7.  Their comments are detailed at the respective decision below

Forward Plan Ref: 2021/040

Contact: Tim Shickle, Group Manager (Asset Renewals) Tel: 07920 591545/Jim Whiting, Principal Officer – Parking Tel: 07584 581187

Report by Corporate Director Environment & Place (CMDHM4).

The report presents responses received to a statutory consultation on proposed revisions to the CPZ order approved at the Cabinet Member Decision meeting on 17 December 2020 but which were unfortunately omitted in error from the order made on 1 March 2021. The current proposals, if approved, will reflect the CPZ signing already in place at Horseman Close, Dents Close, Clays Close and Jessops Close and also clarify that given the existing access only restriction at Elms Drive, only residents of Elms Drive and their visitors are permitted to park in the road and in accordance with the CPZ order.

The Cabinet Member for Highway Management is RECOMMENDED to approve as advertised:

a)        the proposed amendment to the times of operation of the CPZ restrictions in Horseman Close, Dents Close, Clays Close and Jessops Close.

b)        Parking in Elms Drive to be available only to residentsof the road and their visitors and in accordance with the CPZ order.

The report presents (CMDHM4) responses received to a statutory consultation on proposed revisions to the CPZ order approved at the Cabinet Member Decision meeting on 17 December 2020 which were unfortunately omitted in error from the order made on 1 March 2021. The current proposals would then reflect the CPZ signing already in place at Horseman Close, Dents Close, Clays Close and Jessops Close and also clarify that given the existing access only restriction at Elms Drive, only residents of Elms Drive and their visitors would be permitted to park in the road in accordance with the CPZ order.

Councillor Mark Lygo spoke in support. Thanking officers for their work on this scheme which had included good dialogue and effective consultation he asked that issues regarding line marking be revisited together with a 6 month review.

The Cabinet Member for Highway Management having regard to the information set out in the report before him and the representations made to him at the meeting confirmed his decision as follows:

to approve as advertised:

a)        the proposed amendment to the times of operation of the CPZ restrictions in Horseman Close, Dents Close, Clays Close and Jessops Close;

b)        parking in Elms Drive to be available only to residents of the road and their visitors and in accordance with the CPZ order;

c)         a review to be undertaken after 6 months.

Signed……………………………………….

Cabinet Member for Highway Management

Date of signing……………………………..

Approved

Monitoring to be undertaken

Forward Plan Ref: 2021/039

Contact: Tim Shickle, Group Manager (Asset Renewals) Tel: 07920 591545/Anthony Kirkwood, Principal Officer – Road Safety Tel: 07392 318871

Report by Corporate Director Environment & Place (CMDHM5).

The report presents responses received to a statutory consultation on proposed amendments to existing Controlled Parking Zone (CPZ) orders in respect of eligibility for parking permits, parking places and no waiting at any time restrictions as a result of the development of adjacent properties.

The Cabinet Member for Highways Management is RECOMMENDED to approve the following proposals in respect of eligibility for parking permits, parking places and no waiting at any time restrictions:

a)           Summertown: to excludeNo.57 (Flats 1 – 6) Victoria Road from permit eligibility;

b)           North Summertown: exclude Nos.45 & 45A Davenant Road from permit eligibility:

i)     exclude Nos.45 & 45A Davenant Road from permit eligibility;

ii)    to extend the existing Double Yellow Lines outside No.38 Blandford Avenue by 6.5 metres to facilitate a new access, reducing the existing two-hour parking bay (permit holders exempt) by the same amount;

c)           Headington Central: to exclude Nos.18 & 18A Osler Road from permit eligibility;

d)           East Oxford:

i)       Nos.47, 48, 48A & 49 Marston Street to be limited to apply for 1 resident permit per property & visitor permits;

ii)     To exclude from permit eligibility 12 new dwellings at site of 44 Princes Street;

iii)    To exclude from permit eligibility 14 new dwellings at site of 5 Collins Street;

e)        Cowley Marsh exclude from eligibility 9 new dwellings at site of Ashlar House, Glanville Road.

The Cabinet Member for Highway management considered (CMDHM5) responses received to a statutory consultation on proposed amendments to existing Controlled Parking Zone (CPZ) orders in respect of eligibility for parking permits, parking places and no waiting at any time restrictions as a result of the development of adjacent properties.

Councillor Roz Smith spoke in support of the proposals for Osler Road.

Having regard to the information set out in the report together with the representations made to him at the meeting the cabinet member for Highway Management confirmed his decision as follows:

to approve the following proposals in respect of eligibility for parking permits, parking places and no waiting at any time restrictions:

a)     Summertown: to excludeNo.57 (Flats 1 – 6) Victoria Road from permit eligibility;

b)     North Summertown: exclude Nos.45 & 45A Davenant Road from permit eligibility:

i)     exclude Nos.45 & 45A Davenant Road from permit eligibility;

ii)    to extend the existing Double Yellow Lines outside No.38 Blandford Avenue by 6.5 metres to facilitate a new access, reducing the existing two-hour parking bay (permit holders exempt) by the same amount;

c)     Headington Central: to exclude Nos.18 & 18A Osler Road from permit eligibility;

d)     East Oxford:

i)       Nos.47, 48, 48A & 49 Marston Street to be limited to apply for 1 resident permit per property & visitor permits;

ii)      To exclude from permit eligibility 12 new dwellings at site of 44 Princes Street;

iii)     To exclude from permit eligibility 14 new dwellings at site of 5 Collins Street;

e)    Cowley Marsh exclude from eligibility 9 new dwellings at site of Ashlar House, Glanville Road.

Signed………………………………………

Cabinet Member for Highway Management

Date of signing……………………………..

Forward Plan Ref: 2021/044

Contact: Tim Shickle, Group Manager – Traffic & Road Safety Tel: 07920 591545 /John Lee, Transport Planner Tel: 07393 001006

Report by Corporate Director Environment & Place (CMDHM6).

The report presents a review of the waiting restrictions approved and implemented in 2020 but which were subject to a review 6 months after the restrictions had been in place.

The Cabinet Member for Highways Management is RECOMMENDED to:

a)            approve the proposed amendments to existing waiting restrictions at Green Close, Longfields and Windmill Avenue;

b)           approve additional waiting restrictions at Fane Close and Moor Pond Close.

The Cabinet Member for Highway Management considered (CMDHM6) a review of the waiting restrictions approved and implemented in 2020 but which had been made subject to a review 6 months after the restrictions had been in place.

Officers advised that following the 6-month review a number of amendments had been made which had been detailed in the report and that both local members, Councillor Sibley and Councillor Waine, had concurred with the changes made.

Noting the support of both local members and having regard to the information set out in the report before him together with representations made at the meeting the Cabinet Member for Highway Management confirmed his decision as follows:

a)            approve the proposed amendments to existing waiting restrictions at Green Close, Longfields and Windmill Avenue;

b)            approve additional waiting restrictions at Fane Close and Moor Pond Close.

Signed……………………………………………

Cabinet Member for Highway Management

Date of signing………………………………….

Forward Plan Ref: 2021/034

Contact: Tim Shickle, Group Manager (Asset Renewals) Tel: 07920 591545/Julian Richardson, Senior Engineer (Road Agreements Team C&W Engineering 2) Tel: 07825 052736

Report by Corporate Director Environment & Place (CMDHM7).

The report presents responses received to a statutory consultation on a proposed 20mph speed limit on Camp road and adjacent residential roads.

The Cabinet Member for Highways Management is RECOMMENDED to approve the 20mph speed limit on Camp road and the adjacent residential roads as advertised.

The Cabinet Member for Highway Management considered (CMDHM7) responses received to a statutory consultation on a proposed 20mph speed limit on Camp road and adjacent residential roads.

The Cabinet Member noted that Councillor Ian Corkin had confirmed his support along with the support of the majority of local residents.

Officers advised the proposals were indeed generally well supported although some objections had been received which had all related to the extent and length of the limit.

The Cabinet Member welcomed the initiatives for 20 mph speed limits and so having regard to the information in the report and the representations made to him at the meeting including the support of the local member confirmed his decision as follows:

to approve the 20mph speed limit on Camp road and the adjacent residential roads as advertised.

Signed………………………………………..

Cabinet Member for Highway Management

Date of signing………………………………..

Forward Plan Ref: 2021/038

Contact: Tim Shickle, Group Manager (Asset Renewals) Tel: 07920 591545/Ryan Moore, Senior Engineer (Road Agreements Team S&V Engineering 2) Tel: 07557 082568

Report by Corporate Director Environment & Place (CMDHM8).

The report presents responses received to a statutory consultation on a proposed toucan crossing (a signalled crossing for the use of pedestrians and pedal cyclists) on the A4130 Didcot Northern Perimeter Road east of its roundabout junction with Avon Way required to provide a safe crossing point for pedestrians and cyclists in conjunction with approved residential development on the north side of the A4130.

The Cabinet Member for Highways Management is RECOMMENDED to approve the installation of a toucan crossing (a signalled crossing for the use of pedestrians and pedal cyclists) on the A4130 Didcot Northern Perimeter Road east of its roundabout junction with Avon Way.

The Cabinet Member for Highway Management considered (CMDHM8) responses received to a statutory consultation on a proposed toucan crossing on the A4130 Didcot Northern Perimeter Road east of its roundabout junction with Avon Way required to provide a safe crossing point for pedestrians and cyclists in conjunction with approved residential development on the north side of the A4130.

Councillor David Rouane although not objecting to the crossing itself highlighted a number of issues with regard to the design for this section of road. As the crossing was intended for use by pedestrians and cyclists travelling between Ladygrove (south of the perimeter road) and the new Willowbrook estate (north of the perimeter road) consideration needed to be given to how they would arrive at this point. The drawings appeared to mis-interpret the existing road markings. The solid white lines along the perimeter road were road edge markings and not cycle lanes with no physical separation between cyclists and fast moving HGVs. The gutter beyond the road edge marking was rarely swept and dangerous to cycle in due to detritus and road gullies. It was also too narrow to be compliant with LTN1-20 or published Oxfordshire cycle standards. If it was intended to introduce cycleways north and south from this junction then none were shown on the plan.  He asked if Dutch style roundabouts similar to the Fendon Road Roundabout in Cambridge had been considered and if the county council was serious about promoting active travel within the town why was infrastructure, such as this crossing, which merely tried to accommodate cyclists within a car-based design being considered? He agreed with one of the respondents that the road speed limit should be addressed as, although referred to as the Northern Perimeter Road the road would, once the new development had been completed, be a road between two housing estates, at least for this section, and so the speed limit should be reduced accordingly. Also the suitability of the cycle lanes along the perimeter road needed to be looked at from a point of view of safety as a result of HGV and other fast moving traffic and the impact that had on cyclists of all abilities.

Acknowledging the comments regarding speed officers advised that although nothing had been secured on that issue as part of the S106 agreement an approach could be made to developers. However, the design of the roundabout and Toucan crossing met the standards for that road. The hard strips on the A4130 matched those of previously built scheme at Mersey way and the road safety audit had not raised any issues with regard to that element of the scheme.

The Cabinet Member for Highway Management thanked everyone for their contributions. Acknowledging the points raised regarding safety levels for cyclists and possible future discussions regarding speed limits and having regard to the information set out in the report before him he confirmed his decision as follows:

to approve installation of a toucan crossing (a signalled crossing for the use  ...  view the full minutes text for item 7/21

Forward Plan Ref: 2021/036

Contact: Tim Shickle, Group Manager (Asset Renewals) Tel: 07920 591545/Ryan Moore, Senior Agreements Team S&V Engineering 2) Tel: 07557 082568

Report by Corporate Director Environment & Place (CMDHM9).

The report presents responses received to a statutory consultation on proposed 20mph and 40mph speed limits at Harwell. The proposals were subject to a previous consultation and approved at the Cabinet Member for Environment Delegated Decisions meeting on 17 September 2017 but the  speed limit order was not made within the statutory 2-year period from the start of the previous consultation, thereby requiring a further consultation, although the speed limit signing itself has been installed.

The Cabinet Member for Highways Management is RECOMMENDED to approve the 20mph and 40mph speed limits as advertised.

The Cabinet Member for Highway Management considered (CMDHM9)  responses received to a statutory consultation on proposed 20mph and 40mph speed limits at Harwell. The proposals had been subject to a previous consultation and approved at the Cabinet Member for Environment Delegated Decisions meeting on 17 September 2017 but the speed limit order had not been made within the statutory 2-year period from the start of the previous consultation, thereby requiring a further consultation, although the speed limit signing itself had been installed.

Speaking in support of the speed reductions Councillor Sally Povolotsky was mindful of the comments by the police on enforcement but emphasised that Grove Road was a rat run. She asked if there was a timeline agreed for a consultation on a traffic calming scheme that it appeared that the developers had, in principle, agreed to fund and whether there were there plans for a marked route ideally a footway from the development to enable access for villagers to support local business outlets on the main road.

Officers advised that improvements as per the planning consent had been made so there was no obligation on the developer to do more, although some additional signing was being provided to address issues of pedestrian safety.  Consultation on the revised traffic calming scheme would hopefully begin within the next few weeks but there were no further proposals for provision of a footway as part of this scheme.

The Cabinet Member for Highway Management thanked everyone for their contributions and having regard to those points and to the information set out in the report before him confirmed his decision as follows:

to approve the 20mph and 40mph speed limits as advertised.

Signed……………………………………….

Cabinet Member for Highway Management

Date of signing……………………………..

Forward Plan Ref: 2021/028

Contact: Tim Shickle, Group Manager – Traffic & Road Safety Tel: 07920 591545 / Daniel Mowlem, Engineer – Road Agreements Team C&W Engineering 1

Report by Corporate Director Environment and Place (CMDHM10).

The report presents responses received to a statutory consultation on a proposed extension of the 40mph speed limit on the A4095 at North Leigh and introduction of turning restrictions in conjunction with the construction of a new access on the A4095 for Eynsham Hall as part of approved development.

The Cabinet Member for Highways Management is RECOMMENDED to approve as advertised:

a)        the proposed extension of the 40mph speed limit on the A4095 at North Leigh;

b)        the proposed turning restriction prohibiting vehicles turning from the A4095 into new access for Eynsham Hall.

The Cabinet Member for Highway Management considered (CMDHM10) responses received to a statutory consultation on a proposed extension of the 40mph speed limit on the A4095 at North Leigh and introduction of turning restrictions in conjunction with the construction of a new access on the A4095 for Eynsham Hall as part of approved development.

Councillor Liam Walker considered the current situation confusing for drivers when moving in and out of different speed limits and felt that there was an opportunity now as part of the major redevelopment at Eynsham Hall to get some improvements to achieve some consistency on this stretch of road. Suggesting that the restriction be extended further to start from the junction at Common Road, North Leigh all the way to Freeland to include a new development currently being constructed he asked that a decision be deferred to allow further discussions between officers, him as local member and parish representatives to meet and discuss the practicalities and needs for this stretch of road to get the best deal for residents rather than merely complying with guidance.

The options for proceeding as recommended in the report or a deferral were then discussed. Officers advised that an approach to the developers of Eynsham Hall to fund an extension were likely to be outside the scope of the current works and on road safety grounds it was felt that safety of access would be best achieved through the proposed access arrangements and the 40 mph limit as advertised and agreement to that now would not preclude further extensions in the future.  Alternatively a report could be brought back to cover the points raised by Councillor Walker but there was no guarantee that the objectives he’d raised would be met or agreed to by developers.

Having regard to the information set out in the report before him and the representations made to him at the meeting the Cabinet Member for Highway Management recognised that there were clearly additional issues which needed to considered before a final decision was taken and therefore confirmed his decision as follows:

to defer a decision on the proposed extension of the 40mph speed limit on the A4095 at North Leigh and the proposed turning restriction prohibiting vehicles turning from the A4095 into new access for Eynsham Hall to allow further consultation with Eynsham Hall on for the funding of additional measures and funding. 

Signed………………………………………

Cabinet Member for Highway Management

Date of signing…………………………….