Meeting documents

County Council
Tuesday, 25 August 2009

 
To All Members of the County Council

 

 
Notice of a Meeting of the Council

 

Tuesday 25 August 2009 at 10.00 am

 

County Hall, Oxford

 

Joanna Simons

Chief Executive                                                                                                                          

27 March 2008

 

Contact officer:          Marion Holyman

                                (Tel: 01865 810177; E-mail:marion.holyman@oxfordshire.gov.uk)

 

In order to comply with the Data Protection Act 1998, notice is given that Item 3 will be recorded.  The purpose of recording proceedings is to provide an aide-memoire to assist the clerk of the meeting in the drafting of minutes.

AGENDA

1.                  Minutes

 

To approve the Minutes of the meeting held on 16 June 2009 (CC1) and to receive for information any matters arising there from.

 

2.                 Apologies for Absence

 

3.                 Declarations of Interest – see guidance note

Members are reminded that they must declare their interests orally at the meeting and specify (a) the nature of the interest and (b) which items on the agenda are the relevant items.  This applies also to items where members have interests by virtue of their membership of a district council in Oxfordshire.

 

4.                 Official Communications

 

5.                 Appointments

 

(a)               To make the following changes to membership:

 

Scrutiny Committee

Existing Member

Proposed Member

Adult Services

Sherwood

L Sanders

Strategy & Partnerships

L Sanders

Sherwood

 

(b)       On the nomination of the Oxfordshire Leaders’ Group, to appoint Cherwell District Councillor Barry Wood of 16 Chinalls Close, Finmere, Buckingham MK18 4BQ to the vacancy for a District Council representative on the Pension Fund Committee.

 

6.                 Petitions and Public Address

 

7.                 Review of the Constitution

 

Report by the Monitoring Officer (CC7)

 

Council is RECOMMENDED to:

 

(a)           approve the revised structure, including the changes set out in paragraph 14 of the report;

(b)           approve the changes set out in paragraphs 16 – 24 of the report in order to comply with legislation;

(c)           approve the proposal for ‘usual’ business in the morning, and themed debates and motions in the afternoon;

(d)           introduce a duty for the appropriate Director to inform the petitioner within 10 working days what action will be taken as a result of the petition;

(e)           (1)         allow another member of the public to put the question and ask a supplementary question if the questioner is not able to be present, or

(2)         confirm the current arrangements;

(f)             (1)         allow another member to be nominated to ask a supplementary question if the original questioner is not able to be present, or

(2)         confirm the current arrangements;

(g)           (1)         widen the scope of motions on notice, or

(2)         confirm the current arrangements;

(h)           (in the light of the decision at (g)) widen the scope of motions on notice to include issues involving other ‘public bodies’ listed at paragraph 33 of the report;

(i)              (1)         alternate the order of motions on the agenda by Party Group as set out in paragraphs 35 – 37 of the report, or

(2)         confirm the current arrangement that motions on notice are put on the agenda in the order in which they are submitted;

(j)              agree the introduction of themed debates as set out in paragraphs 38 – 42 of the report;

(k)           agree the Policy Framework as set out at Annex 2 to the report;

(l)              agree the amendments to the Virement Rules as set out at paragraph 44 of the report;

(m)         approve the proposed Question Time arrangements as set out in paragraphs 45 – 48 of the report;

(n)           adopt the amended wording for definition of ‘key decision’;

(o)           disband the Scrutiny Co-ordinating Group and amend the Scrutiny Procedure Rules accordingly;

(p)           approve the amended Financial Procedure Rules and Contract Procedure Rules;

(q)           authorise the Monitoring Officer to make the necessary amendments to the Constitution to give effect to (a) to (p) above; and

(r)             instruct the Monitoring Officer to review the Constitution after 12 months of its operation.

 

 

 

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