This note briefly summarises the
position on interests which you must declare at the meeting. Please
refer to the Members’ Code of Conduct in Section DD of the
Constitution for a fuller description.
The duty to declare
You must always
declare any "personal interest" in a matter under consideration, ie
where the matter affects (either positively or
- any of the
financial and other interests which you are required to notify for
inclusion in the statutory Register of Members’ Interests;
- your own
well-being or financial position or that of any relative or friend
more than it would affect other people in the County.
Whose interests are included
"Relative" in (ii) above
includes spouses and partners and other relatives’ spouses and
partners, and extends to the employment and investment interests of
relatives and friends and their involvement in other bodies of
various descriptions. For a full list of what "relative" covers,
please see the Code of Conduct.
When and what to declare
The best time to make any
declaration is under the agenda item "Declarations of Interest".
Under the Code you must declare not later than at the start
of the item concerned or (if different) as soon as the interest
In making a declaration you must
state the nature of the interest.
Taking part if you have an
Having made a declaration you
may still take part in the debate and vote on the matter unless your
personal interest is also a "prejudicial" interest.
prejudicial interest is one which a member of the public knowing the
relevant facts would think so significant as to be likely to affect
your judgment of the public interest.
What to do if your interest
is prejudicial …
If you have a prejudicial
interest in a matter under consideration, you must leave the room
for the duration of the discussion and voting on it and you must not
try to influence the decision.
There are a few circumstances
where you may regard yourself as not having a prejudicial interest
or may participate even though you may have one. These, together
with other rules about participation in the case of a prejudicial
interest, are set out in paragraphs 10 – 12 of the
It is your responsibility to
decide whether any of these provisions apply to you in particular
circumstances, but you may wish to seek the advice of the Monitoring
Officer before the meeting.