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ITEM PN3

PLANNING & REGULATION COMMITTEE –
18 OCTOBER 2004

Minutes of the Meeting commencing at 2.00 pm and finishing at 3.15 pm

Present:

The Committee considered the matters, reports and recommendations contained or referred to in the agenda for the meeting, together with a schedule of addenda tabled at the meeting, and decided as set out below. Except insofar as otherwise specified, the reasons for the decisions are contained in the agenda, reports and schedule, copies of which are attached to the signed Minutes.

51/04. APOLOGIES FOR ABSENCE AND TEMPORARY APPOINTMENTS

Apologies for absence and temporary appointments were received as follows:

Apology from	Temporary Appointments
Councillor Howell	Councillor Wilmshurst
Councillor Power	Councillor Hodgson
Councillor Sibley	Councillor Sandra Mold
Councillor Wyatt	Councillor Laver

52/04. DECLARATIONS OF INTEREST

With regard to Item 5 (Application W.10/04 – Batt CE Aided Primary School) Councillor Hayward declared a personal interest insofar as he rented a property close to the application site.

Also with regard to Item 5 (Application V.15/04 – St Nicolas School, Abingdon) Councillor Farrell declared a personal interest insofar as he was Chairman of the Vale of White Horse District Council’s Development Control Committee. He advised that he had not expressed or formed an opinion on the application in that capacity and intended participating in any debate and voting thereon.

With regard to Item 6 (Old Sewage Works (Clifton Hampden) Councillor Reynolds declared a personal interest insofar as he knew the applicant’s agent and advised that he would not participate in the debate and voting thereon.

53/04. MINUTES

The Minutes of the meeting of the Committee held on 6 September 2004 were approved and signed.

54/04. PETITIONS AND PUBLIC ADDRESS

The following request to address the meeting had been agreed:-

Request from	Agenda Item
Mr B. Sutton (Berry Morris, Agent for the Applicant)	6 - Use of hard standing for the compositing of green waste, land adjacent to the Old Sewage Works, Clifton Hampden. Application No: P04/W0260/CM

55/04. ORDER OF BUSINESS

RESOLVED: to take Item 6 as the first substantive item.

56/04. USE OF HARD STANDING FOR THE COMPOSTING OF GREEN WASTE, LAND ADJACENT TO THE OLD SEWAGE WORKS, CLIFTON HAMPDEN APPLICATION NO P04/W0260/CM

(Agenda Item 6)

The Committee considered (PN6) an application to use an area of hardstanding for the composting of green waste on land adjacent to the Old sewage Works at Clifton Hampden with ancillary buildings and noted that in line 2, paragraph 4 of the report "2 hectares" should have read ".2 hectares".

Mr Sutton referred to the letter which the applicant had circulated to members of the Committee. He emphasised that the operation would be small scale with no plans to sell material off-site and confirmed that the access road would be wide enough to accommodate turning vehicles.

Mr Clark advised that the number of vehicles involved in the operation would be unlikely to cause capacity problems at the access junction and that condition 15 was robust enough to control traffic issues.

Councillor Mrs Hastings emphasised the importance of the Local Liaison Committee.

Councillor Roy Mold considered that a condition to prevent off-site sales should be imposed in order to underpin the assurances given by the applicant.

RESOLVED: (on a motion by Councillor Mrs Fulljames, seconded by Councillor Mrs Hastings and amended with their consent by Councillor Roy Mold) that the application for the use of hardstanding for the composting of green waste on land adjacent to the Old Sewage Works, Clifton Hampden be approved subject to the conditions set out in Schedule 1 to the report and to an additional condition ensuring no sale of materials off-site.

57/04. COUNTY COUNCIL PLANNING APPLICATIONS

(Agenda Item 5)

The Committee considered (PN5) the following 3 current applications for County Council development, made under Regulation 3 of the Town and Country Planning General Regulations 1992:-

Application No S.16/04. Erection of building to provide new permanent accommodation for the John Watson School, demolition of five temporary classroom units, and siting of two new temporary classrooms for a temporary period of 5 years atJohn Watson Special School, Wheatley Park School, Holton, Oxford.

Application No V.15/04. Relocation of a temporary classroom for a period of one year at St Nicolas School, Abingdon.

Application No W.10/04. Erection of extensions and internal alterations to provide additional classroom accommodation, toilets, covered link and secretary’s office at Batt CE Aided Primary School, Corn Street, Witney.

With regard to Application S.16/04 the Committee accepted a revised officer recommendation to add "That subject to the development not being called in by Secretary of State as a departure from Policy C16 of the adopted South Oxfordshire Local Plan….."

Expressing concern over the design of the building Councillor Mrs Fulljames moved that the application be deferred. There was no seconder and the motion fell.

A number of members expressed some sympathy with Councillor Mrs Fulljames’ view but felt that on balance planning permission in this case should be granted.

RESOLVED: that:

1. (on a motion by Councillor Hayward, seconded by Councillor Cooper and carried by 14 votes to 1, Councillor Mrs Fulljames recorded as voting against) subject to the development not being called in by the Secretary of State as a departure from Policy C16 of the adopted South Oxfordshire Local Plan, Application No. S.16/04 be approved subject to the conditions set out in the schedule appended to the report and amended as follows:

Condition 4 to read: "Landscaping/treeplanting scheme to be submitted and agreed"

Condition 6 to read: "Temporary consent for temporary classroom units for 2 years, or when the John Watson School building is constructed and brought into use, whichever is the sooner";

2. applications V.15/04 and W.10/04 be approved as recommended in the schedules appended to the report PN5;
3. the detailed wording of the recommended conditions in all cases being determined by the Director for Environment & Economy.
   
   

58/04. TO CONTINUE OPERATION OF A WASTE TRANSFER BUILDING AND USE OF SITE AS A WASTE TRANSFER STATION WITHOUT COMPLYING WITH CONDITION 6 OF PLANNING PERMISSION 03/02618/CM AT FERRIS HILL, SIBFORD ROAD, HOOK NORTON

(Agenda Item 7)

In April 2004 the Planning & Regulation Committee had granted planning permission for the construction of a waste transfer station together with the construction of additional open storage bins for recycled hardcore at Ferris Hill Farm, Hook Norton. The purpose of the application had been to allow for the segregation and recycling of waste and the subsequent reduction in waste to landfill. When the application had been approved, there had been concerns about the increase in traffic on the local road network and a condition was imposed restricting the applicant to operating one skip lorry. The Committee now considered an application for he applicant to operate more than one skip lorry on the basis that at least two lorries were necessary to run an efficient waste collection and disposal business.

Councillor Roy Mold expressed concern that this could represent expansion of the development by stealth.

Councillor Reynolds felt that the applicant had kept to the terms of the earlier permission but agreed that the situation should be monitored.

RESOLVED: (on a motion by Councillor Mrs Fulljames, seconded by Councillor Farrell and carried by 9 votes to 3):

1. to approve application 04/01672/CM to operate a waste transfer station at Ferris Hill Farm, Hook Norton subject to conditions set out in Schedule 1 to the report PN7but that condition 6 (as amended) should read:

‘unless with the prior agreement of the Waste Planning Authority in writing, no more than 3 skip lorries and 1 bulk carrier shall be operated from the site for the purposes of the waste transfer activity’;

2. that the permission remain subject to a legal agreement which ensured that lorries turned right on leaving the site.

in the Chair

Date of signing 2004

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