To provide background and context to the service and resource planning process for 2019/20.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 26/09/2018
Decision:
Recommendations Agreed.
Lead officer: Katy Jurczyszyn
To consider the LDS and the CSI for the Oxfordshire JSSP.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 26/09/2018
Decision:
Recommendations Agreed.
Lead officer: John Disley, Amanda Jacobs
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 18/09/2018
Decision:
The Minutes of the Meeting held on 17 July 2018 were approved and signed as an accurate record.
To review Treasury Management activity in 2017/18 in accordance with the CIPFA code of practice.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 26/09/2018
Decision:
Recommendations Agreed.
Lead officer: Donna Ross
To review and seek agreement of the business case for adopting a new operating model for the whole council.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 26/09/2018
Decision:
Recommendations Agreed.
Lead officer: Robin Rogers
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 18/09/2018
Decision:
There were none.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 18/09/2018
Decision:
Apologies for absence were received from Councillors Eddie Reeves and Steve Harrod.
To approve the inclusion of significant investment in the Council’s assets as part of the proposed Capital Programme to 2029, the funding for which will be included in the proposed Budget for 2019/20 and Medium Term Financial Plan to 2022/23 which will be considered by Cabinet in January 2019.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 26/09/2018
Decision:
Recommendations Agreed.
Lead officer: Lorna Baxter, Owen Jenkins, Alexandra Bailey
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 18/09/2018
Decision:
Noted report and additions on Addenda.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 18/09/2018
Decision:
There were none.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 18/09/2018
Decision:
Councillor Laura Price to Councillor Judith Heathcoat and Councillor Howson to Councillor Lorraine Lindsay-Gale.
Quarterly staffing report providing details of key people numbers and analysis of main changes since the previous report.
Decision Maker: Cabinet
Made at meeting: 18/09/2018 - Cabinet
Decision published: 19/09/2018
Effective from: 26/09/2018
Decision:
Recommendations Agreed.
Lead officer: Sarah Currell
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Approved and signed.
No Matters Arising
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Professor Allan Allport of Fossil Free Oxfordshire, addressed the Committee with reference to Agenda Items 9, Risk Register, and 21 ‘Annual Report and Accounts 2017/18’.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Received.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Agreed.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Received.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Noted.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Noted.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Noted.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
No summary required.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
No issues raised.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
No matters arising.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Approved.
Noted.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Noted.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Noted.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
The Committee RESOLVED to:
(a) commend Sally Fox and her Team for all their achievements against the targets set and to look forward to the Teams’ continued efforts to seek further improvements to the target;
(b) request Mr Collins to bring a report to the December 2018 meeting setting out what resources the Team had to escalate the iconnect programme; and
(c) to include a standard item on each Committee agenda for time being on progress in relation to the iconnect programme.
The Committee RESOLVED to move into exempt session in order to discuss information received from the Pension Regulator since the Agenda despatch appertaining to the Administration Improvement Plan. This will be the subject of a confidential Minute in that it was;
3. Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it was considered that, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, in that such disclosure would distort the proper process of free negotiations with another party.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
None
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Noted and to make no changes at this time.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
(a) to apply the current regulations until such time as there is a further set of consultations and regulations and to request Mrs Fox to send an accompanying explanatory letter to those people who submit a request;
(b) not to consider applications to switch the 85 - year rule, on the grounds that this would be a cost to the Fund rather than to the employer;
(c) agreed and to add an inclusion into the Administration Strategy that the employer would be liable for payment of the one-off lump sum;
(d) to agree that the child’s pension should continue until age 23 on the proviso that a doctor’s letter is submitted confirming that the child meets the Disability Discrimination Act’s definition of disability; and to review the case again at age 23;
(e) agree to set up one escrow account to cover all payments to enable payment to be made within two years;
(f) to request the officers to work with relevant partners to try to assist those people who choose not take their pension for whatever reason:and in the case of overpayment of a pension, to write off all cases under £10k, those over £10k to come back to Committee for further consideration;
(g) agree the appointment of ITM to finalise this project at the cost stated in the report.
.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
An apology was received from Cllr Lawrie Stratford.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
Approved.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
To receive the report and to note the outturn position.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
(a) Noted;
(b) Agreed; and
(c) Agreed.
Decision Maker: Pension Fund Committee
Made at meeting: 14/09/2018 - Pension Fund Committee
Decision published: 19/09/2018
Effective from: 14/09/2018
Decision:
(a) noted; and
(b) notify Mr Collins of an further subjects it wishes to see included within future training plans.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The Motion was carried unanimously (58 votes to 0).
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The Motion was carried unanimously (53 votes to 0)
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The motion was lost by 30 votes to 27.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
Council received a Petition from Sixth Form Pupils at Burford School requesting that the Council reduce the speed limit outside the school entrance from 40 mph to 30 mph to bring it in line with all other schools in Oxfordshire and to ensure the safety of the pupils.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
Council noted the appointments for the Cabinet, Horton HOSC, Audit & Governance and the Cherwell Partnership Working Group as set out on the Agenda and Schedule of Business, subject to adding Councillor Kieron Mallon to the Horton HOSC Membership.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The Chairman reported as follows:
The Chairman reminded members that she would be holding her Chairman’s Dinner on Friday 23 November, invites would be sent out shortly;
Council paid tribute to Peter Clark, thanking him for his time with the Authority, most notably as Chief Executive;
Council Congratulate Staff on the very successful Open Doors event, paying tribute to Tim Stimpson.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
Councillor Howson declared a personal interest in Agenda Item 16 (Motion by councillor Kieron Mallon) by virtue of his position of Vice President of the Magistrates Association for England and Wales.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
Apologies for absence were received from Councillors Mrs. Anda Fitzgerald O’Connor, Gawrysiak and Handley.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The Minutes of the Meeting held on 10 July 2018 were approved and signed subject to the figure for the number of Finnish Teachers set out in Annex 2, page 19 being amended to read 1, and to ‘Susanne’ being changed to ‘Suzanne’ on page 9.
Matters Arising
In relation to Minute 226/18, Councillor Constance reported that the Agency Agreement had now been signed and the promised guidance for Councillors would be circulated shortly.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
Recommendations agreed by 56 votes to 1.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The Council received the Report of the Cabinet.
In relation to paragraph 4 (Performance Scrutiny Household Recycling Deep Dive Recommendations) Question to Councillor Constance from Councillor John Sanders, Councillor Constance undertook to provide Councillor Sanders with a written answer detailing what income was generated from the charging of certain non-Household recycling at the recycling centres against the cost of additional fly-tipping?
In relation to paragraph 6 (Capital Programme Monitoring Report) Question to Councillor Reeves from Councillor Phillips, Councillor Reeves undertook to either meet with Councillor Phillips or to provide Councillor Phillips with a written answer detailing what progress had been made in moving the Children from Maltfield House.
In relation to paragraph 6 (Capital Programme Monitoring Report) Question to Councillor Bartholomew from Councillor Roberts, Councillor Bartholomew undertook to provide Councillor Roberts with a written answer detailing whether the basic needs programme had been looked at to ascertain whether any items have already met or failed to meet their purpose.
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
The Motion was carried unanimously (53 votes to 0).
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision Maker: County Council
Made at meeting: 11/09/2018 - County Council
Decision published: 14/09/2018
Effective from: 11/09/2018
Decision:
There were none.
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
Councillor Anda Fitzgerald-O’Connor (Councillor Charles Mathew)
Councillor Glynis Phillips (no temporary appointment)
Councillor Stefan Gawrysiak (no temporary appointment)
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
Items 6 and 7 (Councillor Charles Mathew).
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
Approved and signed.
Minute 31/18 – Wicklesham Quarry – correspondence referred to Monitoring Officer.
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
Item 7 – Castle Barn Quarry – Application No. MW.0027/18
Nicholas Johnston
County Councillor Liz Leffman
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
None
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
Approved.
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
Approved.
Chairman asked to write to the Cabinet Member for Environment on behalf of the Planning & Regulation Committee requesting that the proposed/revised route resulting from the S73 application, which would include part of the A361 and an unnamed two-lane single carriageway through Lyneham, receive a high priority for future maintenance having regard to the potential for damage to those roads and increased length of the revised route.
Decision Maker: Planning & Regulation Committee
Made at meeting: 10/09/2018 - Planning & Regulation Committee
Decision published: 14/09/2018
Effective from: 10/09/2018
Decision:
No decision required.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
RESOLVED: to note the report.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
RESOLVED:
a) To note the agreed Section 113 Agreement (Annex 1);
b) To note the agreed Terms of Reference for the Partnership Working Group (at Annex 2);
d) To note and endorse the ‘Roles of Members and Officers and Dealing with Conflicts of Interest’ Protocol (including the Ethical Walls Procedure appended to it) (Annex 3);
e) To note and endorse the ‘Chief Executive Protocol’ at Annex 3 of this report;
f) To agree regularly to monitor the operation of the ‘Roles of Members and Officers and Dealing with Conflicts of Interest’ Protocol (including the Ethical Walls Procedure appended to it) as at Annex 3 of this report;
g) To delegate authority to the Monitoring Officer to make any further minor adjustments to the approved documents and to make the necessary changes to the Council’s Constitution.
(point c was deferred)
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
Recommendations agreed.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
The following changes were agreed:
to add a discussion with Skanska to the meeting on 14 November.
to add an item on Information Governance to the meeting on 6 March 2019.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
None.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
The minutes of the meeting of 25 July 2018 were approved and signed.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
None.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
There were no apologies.
It was agreed that Councillor D McIlveen will take the vacant position on the Audit Working Group.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
Recommendations agreed.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
Recommendations agreed.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
Recommendations agreed.
Decision Maker: Audit & Governance Committee
Made at meeting: 12/09/2018 - Audit & Governance Committee
Decision published: 13/09/2018
Effective from: 12/09/2018
Decision:
Recommendations agreed.
Decision Maker: Audit & Governance Committee
Made at meeting: 06/09/2018 - Audit & Governance Committee
Decision published: 07/09/2018
Effective from: 06/09/2018
Decision:
Apologies were received from:
Councillor Ian Corkin (Councillor Liam Walker substituting)
Councillor D McIlveen (Councillor Emma Turnbull substituting)
Dr Geoff Jones
Decision Maker: Audit & Governance Committee
Made at meeting: 06/09/2018 - Audit & Governance Committee
Decision published: 07/09/2018
Effective from: 06/09/2018
Decision:
None
Decision Maker: Audit & Governance Committee
Made at meeting: 06/09/2018 - Audit & Governance Committee
Decision published: 07/09/2018
Effective from: 06/09/2018
Decision:
Deferred to the next meeting on 12 September 2018.
Decision Maker: Audit & Governance Committee
Made at meeting: 06/09/2018 - Audit & Governance Committee
Decision published: 07/09/2018
Effective from: 06/09/2018
Decision:
Recommendations agreed.
Decision Maker: Audit & Governance Committee
Made at meeting: 06/09/2018 - Audit & Governance Committee
Decision published: 07/09/2018
Effective from: 06/09/2018
Decision:
None