Decisions

To seek approval of the proposals.

Approved

To seek approval of the proposals.

Approved

To seek approval of the proposals.

Approved

To seek approval of the proposals.

Approved

None declared

None received.

5. South Oxford – Proposed CPZ          

Dan Rawstorne

County Councillor Brad Baines

6. Hollow way – Proposed CPZ

County Councillor Liz Brighouse

7. Old Marston – Proposed CPZ

Marc Burgess

County Councillor Mark Lygo

8. Florence Park – Proposed CPZ

Chris Heron

Amanda Drake-Brockman

To seek approval of the proposals.

Approved

Recommendation agreed

Recommendations i) to iii) were agreed.

The Committee agreed not to undertake an annual benchmarking exercise.

Agreed the changes to the Risk Register

Recommendation agreed

RESOLVED: to

a. Adopt the Conflict of Interest Policy as set out in Annex 1;

b. Review the job description for a new Governance Officer role as

set out in Annex 2, and agree the establishment of the new

position;

c. Comment on the future agendas for the meetings of the

committee to be based on the key roles and responsibilities of

the Committee as set out in annex 3, and in particular the

proposal to focus on a review of investment performance

annually, and the need for a separate annual business meeting – agreed on a one-off experimental basis;

d. Agree the proposals to amend the current Training Policy to

include an annual assessment and an escalation procedure to

cover cases on non-engagement with the Policy;

e. Ask Officers in conjunction with Hymans Robertson to amend the

draft Training Programme as set out in Annex 4 based on the

results of the initial knowledge assessment and bring the revised

programme back to the December meeting for approval.

Agreed to allocate the 15% passive equities to the Paris Aligned Benchmark.

Noted

Noted

Ms Al Chisholm from Fossil Free Oxfordshire.

The Minutes of the meeting held on 11 June 2021 were approved and signed as a correct record.

None

Councillor Richard Webber

To seek approval of the agreement.

Mr Rob MacDougall, Chief Fire Officer presented the item which reported on the successful collaborate operation of a single joint emergency call handling, mobilising and resource management function from a single location at Calcot in Berkshire and a fallback provision to a joint secondary control room in Kidlington in Oxfordshire (together the Thames Valley Fire Control Service).

The FRAs have statutory responsibilities under sections 7(2)(a); 8(2)(a) and 9(3)(a) of the Fire and Rescue Services Act 2004 to secure the provision of personnel to respond to fires, road traffic incidents, and other emergencies; have powers under section 11 of the Fire and Rescue Services Act 2004 to respond to other emergencies; and have duties placed on them as Category 1 responders under the Civil Contingencies Act 2004 and regulations made pursuant to it (the “Statutory Functions”).

The FRAs recognise that the Covid 19 Pandemic is a national crisis that continues to test the capacity of the Services to protect the public from the impacts of the Covid 19 Pandemic and acknowledge the risk that its Principal Officers may themselves become incapacitated through illness or the requirements of Covid 19 self-isolation such that such scenarios could compromise the ability of an FRA to discharge its Statutory Functions.

The FRAs therefore wish to enter into arrangements under section 16 of the Fire and Rescue Services Act 2004 for the discharge of the Statutory Functions of one FRA by another FRA through their respective cadres of Principal Officer acting as Level 4 Incident Commanders on the terms set out in the legal agreement.

Councillor Neil Fawcett, Cabinet Member for Community Services and Safety, noted the strong working relationships developed by these collaborative working practices and asked how many principal officers worked across the services.  Mr MacDougall responded that officers work on a level 4 strategic rota, of which there are 5 officers in Oxfordshire and 8 across the remaining counties.

To seek approval of education specification and to initiate the process to identify an academy sponsor for the new school.

Recommendations agreed.

To note and seek agreement of the report.

Recommendations agreed.

Quarterly staffing report providing details of key people numbers and analysis of main changes since the previous report.

Recommendations agreed.

Following completion of Stage 0 Options Appraisal Report and consultation, to seek acceptance to continue with the design of the identified preferred option.

Recommendations agreed.

To seek approval for a grant agreement for a year in place of the current Voluntary Sector Infrastructure Contract, and the production of a wider Voluntary Sector Strategy across services.

Recommendations agreed.

To seek confirmation that the document can be adopted as guidance by Oxfordshire County Council.

Recommendations agreed.

To seek agreement of the County Council’s formal response to the OP2050 consultation.

Recommendations agreed.

To endorse the new Governance Framework and the Council’s representation in connection with England’s Economic Heartland (EEH).

Joint Responsibility: Leader and Cabinet Member for Transport & Development Strategy

Recommendations agreed.

Noted as set out in the report.

Item 6 – Business Management and Monitoring Report:

Councillor David Bartholomew

Item 11 – Oxfordshire Street Design Guide:

Graham Smith, Cyclox

Robin Tucker, Co-Chair of CoHSAT , the Coalition for Healthy Streets and Active Travel

Councillor Brad Baines

Councillor Andrew Gant

Item 13 – Watlington Relief Road:

Gill Bindoff, chair of the Watlington Neighbourhood Plan Advisory Board

Matt Reid, Chairman of Watlington Parish Council     

Robert Parker, Shirburn Parish Meeting

Councillor Freddie VanMierlo

See attached annex.

Approved with the addition of Cllr Bartholomew to the list of other councillors attending.

Councillor Mark Lygo declared, in relation to Item 10 Voluntary Sector Infrastructure Contract, that as Lord Mayor of Oxford he had a non-pecuniary interest in three charities: Wood Farm Youth Centre, Oxfordshire Mind and Ark-T.

None

To seek approval for public consultation.

Recommendations agreed.

Council received the report of the Cabinet.

In relation to paragraph 4 of the report (Question from Councillor David Bartholomew to Councillor Calum Miller) Councillor Miller undertook to provide a written answer quantifying the financial risks of the Kennington Bridge Scheme and explain how they will be catered for.

In relation to paragraph 4 of the report (Question from Councillor Yvonne Constance to Councillor Calum Miller) Councillor Miller undertook to provide a written answer outlining what the ambitions were for the Active Travel funding.

In relation to paragraph 6 of the report (Question from Councillor Brad Baines to Councillor Tim Bearder) Councillor Duncan Enright undertook to pass on Councillor Baine’s request to implement an active travel ‘mini holland’ in South Oxford.

In relation to paragraph 9 of the report (Question from Councillor Brad Baines to Councillor Liz Leffman) Councillor Leffman undertook to look again at the performance indicators and KPIs.

In relation to paragraph 9 of the report (Question from Councillor Brad Baines to Councillor Liz Leffman) Councillor Leffman undertook to look again at the performance indicators and KPIs.  She urged the scrutiny committees to let her know how they thought it could be improved.

In relation to paragraph 9 of the report (Question from Councillor Nick Field-Johnson to Councillor Liz Leffman) Councillor Leffman undertook to look at an opt-in service for members receiving paper copies of Committee Papers.

Recommendations Agreed nem con.

Note:  Chair to send Councillor Alison Rooke best wishes on behalf of Council.

20 questions with Notice were asked.  Details of the questions and answers and supplementary questions and answers will be set out in the Annex to the minutes.

In relation to question 1 (Question from Yvonne Constance to Councillor Tim Bearder) Councillor Enright undertook to ask Councillor Bearder to provide Councillor Constance with a written response on when Swindon and OCC would manage traffic away from works on A420 and not through it.

In relation to question 2 (Question from Councillor Yvonne Constance to Councillor Duncan Enright) Councillor Enright undertook to provide Councillor Constance with a written reply answering whether there was a start date for construction.

In relation to question 6 (Question from Councillor Andrew Coles to Councillor Tim Bearder) Councillor Enright undertook to notify Councillor Tim Bearder that the invitation to visit the residents of Burwell Drive was still open.

In relation to question 10 (Question from Councillor Eddie Reeves to Councillor Tim Bearder) Councillor Enright undertook to ask Councillor Tim Bearder to provide a written answer to Councillor Reeves as to whether the Cabinet Member would push through LTNs if the majority of residents vote against it.

In relation to question 11 (Question from Councillor Nick Field Johnston to Councillor Pete Sudbury) Councillor Sudbury undertook to consult with the Leader and provide a written answer to Councillor Field Johnson answering what the current status was with discussions with the 6 MPs.

In relation to question 15 (Question from Councillor Brad Baines to Councillor Tim Bearder) Councillor Enright undertook to ask Councillor Tim Bearder to provide a written answer detailing what the plans were for further school streets.

In relation to question 16 (Question from Councillor Brad Baines to Councillor Duncan Enright) Councillor Enright undertook to ask Councillor Tim Bearder to provide a written answer to Councillor Baines on what role the expanded green zone  ZEZ will have in tackling congestion caused by visitors wanting to park at the Westgate.

There were none.

Council received the following Petitions and Public Address:

A Petition on behalf of OneHeadington, against the installation of Low Traffic Neighbourhood (LTN) barriers in Headington.

A Petition on behalf of residents of Appleford requesting that the County Council redesign and move the elevated flyover road and bridge to provide adequate distance from Appleford dwellings, to move the short section of carriageway by 200 meters and to provide reasonable Mitigation along its entire length.

A Public Address from Ms Joan Stewart in support of Agenda Item 20 Motion by Councillor Jane Hanna).

Council Agreed the following appointments:

Horton Health Overview & Scrutiny Committee

Councillor Mark Cherry to replace Councillor Geoff Saul

Performance & Corporate Services O&S Committee

Councillor Ian Corkin to replace Councillor David Bartholomew.

Audit & Governance Committee

Councillor Eddie Reeves to replace Councillor Jane Murphy

Council welcomed Councillor Mark Cherry.

Council sent best wishes to the high Sherriff who had been unwell.

Council thanked staff for their contribution to Oxford Open Doors.  County Hall had received over 850 visitors to the building throughout the weekend.

Council congratulated Marjorie Glasgow on her appointment as Lord Lieutenant and paid tribute to the outgoing Lord Lieutenant, Sir Tim Stevenson.

The Chair thanked Council for their contributions for his Charity walk, which had raised over £1000.

Council paid tribute and held a minute’s silence in memory of former County Councillor Peter Fisher.

There were none.

Apologies for absence were received from Councillor Tim Bearder, Councillor Kevin Bulmer, Councillor Michele Paule and Councillor Alison Rooke.

The minutes of the Meeting held on 13 July 2021 were approved and signed as an accurate record.

The Amendment by Councillor Kieron Mallon was lost by 34 votes to 21, with 2 abstentions.

The substantive Motion was carried nem con.

The Motion was lost by 38 votes to 20.

The Motion was lost by 34 votes to 20, with 1 abstention.

The Amendment by Councillor Reeves was lost by 35 votes to 19.

The substantive Motion was carried by 35 votes to 17.

The time being after 3.30 pm, this Motion was considered dropped in accordance with Council Procedure Rule 13.5.8.

The time being after 3.30 pm, this Motion was considered dropped in accordance with Council Procedure Rule 13.5.8.

Recommendations Agreed nem con.

The Amendment by Councillor Yvonne Constance was lost by 37 votes to 20.

The substantive Motion was carried by 38 votes to 20.

To review Treasury Management activity in 2020/21 in accordance with the CIPFA code of practice.

Noted.

The time being after 3.30 pm, this Motion was considered dropped in accordance with Council Procedure Rule 13.5.8.