Agenda and minutes

Apologies were received from Councillor Yvonne Constance (substituted by Councillor David Bartholomew).

There were no declarations of interest.

To approve the minutes of the meeting held on 20 January 2023 (RC3a) and the minutes of the meeting held on 24 May 2023 (RC3b) and to receive information arising from them.

The minutes of the meetings held on 20 January 2023 and 24 May 2023 were approved and signed as correct records.

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. 

To facilitate ‘hybrid’ meetings we are asking that requests to speak or present a petition are submitted by no later than 9am four working days before the meeting.  Requests to speak should be sent to committeesdemocraticservices@oxfordshire.gov.uk .

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that your views are taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.

There were no requests.

The information contained in the minutes is exempt in that it falls within the following prescribed categories:

1.     Information relating to a particular individual.

2.     Information which is likely to reveal the identity of an individual.

3.     Information relating to the financial or business affairs of any particular person (including the authority holding that information).

It is considered that in this case the public interest in maintaining the exemption outweighs the public interest in disclosing the information, in that such disclosure would distort the proper process of free negotiations between the authority with another party for the purposes described and would prejudice the position of the authority in those negotiations and other negotiations of a similar nature in future.

To approve the exempt minutes of the meeting held on 24 May 2023 (RC5) and to receive information arising from them.

The exempt minutes of the meeting held on 24 May 2023 were approved and signed as an accurate record.

The information contained in the report is exempt in that it falls within the following prescribed categories:

1.     Information relating to a particular individual.

2.     Information which is likely to reveal the identity of an individual.

3.     Information relating to the financial or business affairs of any particular person (including the authority holding that information).

It is considered that in this case the public interest in maintaining the exemption outweighs the public interest in disclosing the information, in that such disclosure would distort the proper process of free negotiations between the authority with another party for the purposes described and would prejudice the position of the authority in those negotiations and other negotiations of a similar nature in future.

EXEMPT SESSION

The Committee RESOLVED that from this point onward the public will be excluded, and public webcast stopped for the duration of item 6 since it is likely that if they were present during that item there would be disclosure of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972 (as amended) and specified below in relation to those items, and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The information contained in the report is exempt in that it falls within the following prescribed categories:

1.     Information relating to a particular individual.

2.     Information which is likely to reveal the identity of an individual.

3.     Information relating to the financial or business affairs of any particular person (including the authority holding that information).

It is considered that in this case the public interest in maintaining the exemption outweighs the public interest in disclosing the information, in that such disclosure would distort the proper process of free negotiations between the authority with another party for the purposes described and would prejudice the position of the authority in those negotiations and other negotiations of a similar nature in future.

The Committee approved the recommendations in the exempt report.