Agenda and decisions

Venue: County Hall, Oxford, OX1 1ND

Contact: Cameron MacLean  Tel: 07526 985978 Email:  cameron.maclean@oxfordshire.gov.uk

Link: video link https://oxon.cc/AG11052022

Items
No. Item

1.

Apologies for Absence and Temporary Appointments

Decision:

Apologies for absence were received from Cllr Brad Baines, Deputy Chair. Cllr Pressel substituted for Cllr Baines.

2.

Declaration of Interests - see guidance note

Decision:

There were none.

3.

Minutes pdf icon PDF 500 KB

To approve the minutes of the meetings of the Audit & Governance Committee held on -

1.     05 January 2022; and

2.     16 March 2022.

Additional documents:

Decision:

The Minutes of the meetings of 05 January and 16 March 2022 were approved with minor amendments.

4.

Petitions and Public Address

Decision:

There were none.

5.

Annual Report of the Chief Internal Auditor pdf icon PDF 815 KB

 

2.15 pm

Annual Report by Chief Internal Auditor

The report summarises the outcome of the Internal Audit work in 2021/22 and provides an opinion on the Council's System of Internal Control. The opinion is one of the sources of assurance for the Annual Governance Statement.

The Audit and Governance Committee is RECOMMENDED to consider and endorse the annual report.

 

Decision:

Recommendations agreed.

6.

Internal Audit Strategy & Annual Plan 2022/23 pdf icon PDF 555 KB

2.35 pm

Report by Director of Finance

This report presents the Internal Audit Strategy and Internal Audit Plan for 2022/23.  A separate plan for Counter-Fraud activity will be presented to the July 2022 Committee. Appendix 2 of the report sets out the annual Internal Audit plan for 2022/23. 

The Committee is RECOMMENDED to comment and note the Internal Audit Strategy and Internal Audit Plan for 2022/23.

 

Decision:

Recommendations agreed.

7.

Accounting Policies for Inclusion in the 2021/22 Statement of Accounts pdf icon PDF 403 KB

2.55 pm

Report by Director of Finance

The Committee is asked to consider a report setting out the approach taken to the preparation of the 2021/22 Statement of Accounts including:

1.     The proposed timetable for the 2021/22 Statement of Accounts and External Audit;

2.     Future changes to the Code of Practice on Local Authority Accounting in England and Wales (“the Code”); and

3.     The approved Significant Accounting Policies which describe how the Council has interpreted and applied the Chartered Institute of Public Finance and Accountancy (CIPFA) 2021/22 Code of Practice on Local Authority Accounting in the United Kingdom which is the basis for the preparation of the accounts.

 

The Committee is RECOMMENDED to –

1.     Note the proposed timetable for the 2021/22 Statement of Accounts and the highlighted future changes; and

2.     Ratify the accounting policies as approved by the Chief Finance Officer annexed to the report.

 

Additional documents:

Decision:

Recommendations agreed.

8.

Treasury Management Annual Performance Report

3.15 pm

Report by Director of Finance

Audit & Governance Committee is RECOMMENDED to note the report, and to RECOMMEND Council to note the Council’s Treasury management activity in 2021/22.

 

Decision:

Recommendations agreed.

 

9.

Update on Activities of The Constitution Review Working Group pdf icon PDF 201 KB

3.35 pm

Report by Director of Law and Governance

The Committee is RECOMMENDED to:

1.     Note the progress of the Working Group made to date and the areas to be covered in the report to be delivered by 31 July 2022.

2.     Approve, in principle, the idea that the Working Group should continue its work after 31 July 2022.

 

Decision:

Recommendations agreed.

 

10.

Audit & Governance Committee Work Programme 2022/23 pdf icon PDF 203 KB

3.55 pm

To note the Audit & Governance Committee Work Programme 2022/23.

Decision:

Noted with minor amendments.

12.

Ernst & Young (EY) - Progress Report

4.15 pm

 

Representatives from the External Auditors Ernst & Young (EY) will attend the meeting to give a verbal update on progress on the Annual Statement of Accounts.

Decision:

Noted (included in presentation on Item 8).