Agenda and decisions

Venue: Virtual meeting via MS Teams

Contact: Lucy Tyrrell, Tel 07741 607824; E-mail:  lucy.tyrrell@oxfordshire.gov.uk 

Note: https://oxon.cc/AGCommittee11112020 

Items
No. Item

1.

Apologies for Absence and Temporary Appointments

2.

Declaration of Interests - see guidance note

3.

Minutes pdf icon PDF 408 KB

To approve the minutes of the meeting held on 16 September 2020 and to receive information arising from them.

4.

Petitions and Public Address

This Cabinet meeting will be held virtually in order to conform with current guidelines regarding social distancing. Normally requests to speak at this public meeting are required by 9.00 a.m. on the day preceding the published date of the meeting.  However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9.00 a.m. four working days before the meeting i.e. 9.00 a.m. on 5 November 2020. Requests to speak should be sent to lucy.tyrrell@oxfordshire.gov.uk together with a written statement of your presentation to ensure that if the technology fails then your views can still be taken into account. A written copy of your statement can be provided no later than 9.00 a.m. 2 working days before the meeting.

 

Where a meeting is held virtually and the addressee is unable to participate virtually their written submission will be accepted.

 

Written submissions should be no longer than 1 A4 sheet.

5.

OFRS Statement of Assurance 2019-20 pdf icon PDF 110 KB

1.10 p.m.

 

The Fire and Rescue National Framework for England (the Framework) sets out a  requirement for fire and rescue authorities to provide an annual statement of assurance on financial, governance and operational matters and to show how they have due regard to the requirements of the Framework and the expectations set out in authorities’ own integrated risk management plans.

 

To demonstrate this, the Framework requires that each authority must publish an annual statement of assurance.  The Statement of Assurance 2019/20 document is intended to meet the obligation to produce this statement through reference to public webpages, existing reports and documents.

 

The Audit & Governance committee is RECOMMENDED to approve the report in its entirety.

 

Additional documents:

6.

Provision Cycle pdf icon PDF 741 KB

1.30 p.m.

 

Provision Cycle update to the Committee.

7.

Treasury Management Mid Term Review pdf icon PDF 772 KB

2.00 p.m.

 

The report sets out the Treasury Management activity undertaken in the first half of the financial year 2020/21 in compliance with the CIPFA Code of Practice.  The report includes Debt and Investment activity, Prudential Indicator monitoring and forecast interest receivable and payable for the financial year.

 

The Audit & Governance Committee is RECOMMENDED to:

 

a)        note the report, and

b)        recommend Council to note the Council’s Mid-Term Treasury Management Review 2020/21.

 

8.

External Auditors pdf icon PDF 5 MB

2.45 p.m.

 

Representatives from Ernst & Young will attend to present the following:

 

·         Oxfordshire County Council Draft Audit Results Report - Year ended 31 March 2020

·         Oxfordshire Pension Fund 2019/20 Audit Results Report

Additional documents:

9.

Counter-fraud Update pdf icon PDF 555 KB

3.10 p.m.

 

This report presents an update on the Counter Fraud Arrangements.

 

The committee is RECOMMENDED to comment and note the updatedarrangements for Counter-Fraud.

 

 

10.

Redmond Review of Local Government Audit pdf icon PDF 515 KB

3.30 p.m.

 

In July 2019, upon the request of the Ministry of Housing, Communities and Local Government (MHCLG), Sir Tony Redmond commenced an independent review into the arrangements in place to support the transparency and quality of local authority financial reporting and external audit in England. The review received 156 responses to the Calls for Views and carried out more than 100 interviews. The report arising from the review was published on 8th September 2020.  The key findings of the Review, summary of recommendations, and potential implications for the Council are set in this report.  

 

The Audit and Governance Committee is RECOMMENDED to note the findings of the Redmond review.

 

 

11.

Audit Working Group Report pdf icon PDF 222 KB

4.00 p.m.

 

This report presents the matters considered by the Audit Working Group Meeting of 21 October 2020.

 

The Committee is RECOMMENDED to note the report. 

 

12.

Carillion Update

4.15 p.m.

 

The Director for Property, Investment and Facilities Management will present a verbal update to the Committee.

13.

Work Programme pdf icon PDF 198 KB

4.25 p.m.

 

To review the Committee’s work programme.