Agenda and decisions

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Colm Ó Caomhánaigh, Tel 07393 001096; E-mail:  colm.ocaomhanaigh@oxfordshire.gov.uk 

Items
No. Item

1.

Apologies for Absence and Temporary Appointments

Decision:

None

2.

Declaration of Interests - see guidance note

Decision:

None

3.

Minutes pdf icon PDF 251 KB

To approve the minutes of the meeting held on 17 July 2019 and to receive information arising from them.

5.

Surveillance Commissioner's Inspection and Regulation of Investigatory Powers Act pdf icon PDF 211 KB

2.10pm

 

Report by the Monitoring Officer.

 

The Regulation of Investigatory Powers Act 2000 regulates the use of covert activities by Local Authorities. It creates the statutory framework by which covert surveillance activities may be lawfully undertaken. Special authorisation arrangements need to be put in place whenever a Local Authority considers commencing covert surveillance or considers obtaining information by the use of informants or officers acting in an undercover capacity.

 

Codes of Practice under the Act require that elected members review the Authority’s use of activities within the scope of the Act periodically and review the Authority’s policy annually. This paper provides a summary of the activities undertaken by Oxfordshire County Council that fall within the scope of this Act for the period from April 2018 to August 2019.

 

The Committee is RECOMMENDED to:

 

a)                  Consider and note the use of activities within the scope of the Regulation of Investigatory Powers Act by the Council, and

 

b)                 Note the Policy document at Annex 1 and to comment on any changes to the Policy for Compliance with the Regulation of Investigatory Powers Act 2000 that the committee would wish the Monitoring Officer to consider.

Additional documents:

Decision:

Recommendations agreed.

 

6.

Draft Risk and Opportunities Management Strategy 2019-21 pdf icon PDF 333 KB

2.30pm

 

Report by the Interim Assistant Chief Executive

 

This report presents the draft Risk and Opportunities Management Strategy for 2019-21 which is due for consideration by Cabinet in October. If adopted, the Strategy will be the foundation for improvement of the Council’s risk management framework.

 

The Committee is RECOMMENDED to comment on the draft Risk and Opportunities Management Strategy, to inform any necessary revisions before Cabinet’s consideration on 15 October.

 

Additional documents:

Decision:

Recommendation agreed.

 

7.

External Auditors pdf icon PDF 4 MB

2.50pm

 

A representative from the external auditors Ernst & Young will attend to present the following item:

 

·         Annual Audit Letter

Decision:

The report was noted.

 

8.

Information Governance pdf icon PDF 231 KB

3.10pm

 

Report from the Director for Law and Governance.

 

This report will highlight the work of the Information Management team to give assurance on how these issues are handled within the Council.

 

The Committee is RECOMMENDED to note the report.

 

Decision:

Recommendation agreed.

 

9.

Local Government Ombudsman - Annual Review Report pdf icon PDF 373 KB

3.30pm

 

Report by the Monitoring Officer.

 

Each year, the Local Government and Social Care Ombudsman (LGO) issues an Annual Review Report about each council in relation to the complaints made to the Ombudsman about that Council in the previous financial year. My report to this Committee therefore informs members about the LGO’s Annual Review Report for Oxfordshire County Council for the year 2018/19. 

 

The Committee is RECOMMENDED to note and comment on this report and on the Local Government Ombudsman’s Annual Review of Oxfordshire County Council for 2018/19.

Additional documents:

Decision:

Recommendation agreed.

10.

Monitoring Officer Annual Report pdf icon PDF 506 KB

3.50pm

 

Report by the Director of Law & Governance and Monitoring Officer.

 

The Audit and Governance Committee is responsible for promoting standards of conduct for elected councillors and co-opted members and for ensuring the integrity of the democratic decision-making process.  Consequently, the Monitoring Officer reports annually to this Committee on relevant actions and issues that have occurred in the previous year. This report therefore summarises activities for the year 2018/19.

 

The Committee is RECOMMENDED to consider and endorse the report.

Decision:

Recommendation agreed.

 

11.

Internal Audit Plan - Progress Report 2019/20 pdf icon PDF 612 KB

4.10pm

 

Report by the Director of Finance.

 

This report presents the Internal Audit progress report for 2019/20.

 

The Committee is RECOMMENDED to note the progress with the 2019/20 Internal Audit Plan and the outcome of the completed audits.

 

Decision:

Recommendation agreed.

 

12.

Audit Working Group Report

4.30pm

 

Report by the Director for Finance.

 

This report presents the matters considered by the Audit Working Group Meeting of 4 September 2019.

 

The Committee is RECOMMENDED to note the report. 

Additional documents:

Decision:

Recommendation agreed.

 

13.

Work Programme pdf icon PDF 208 KB

4.40pm

 

To review the Committee’s work programme and meeting dates.

 

Decision:

The change of meeting date and the work programme were agreed.

14.

Transformation Sub-Committee pdf icon PDF 235 KB

For information only – Draft Minutes from the Transformation Sub-Committee meeting held on 25 July 2019.