Agenda and minutes

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Julie Dean Tel: 07393 001089  Email:

No. Item


Apologies for Absence and Temporary Appointments


Apologies were received from Moira Logie and Anne Wilkinson.


Declarations of Interest - see guidance note on the back page


Cllr Alison Rooke declared a personal interest in Agenda Item 7, ‘Quality of Care in Care Homes’ on account of her role as a Trustee and Director of Vale House, Littlemore, Oxford. She declared that she received no payment of any kind in the role.


Minutes pdf icon PDF 230 KB

To approve the minutes of the meeting held on 2 February 2017 and   the special meeting held on 7 March 2017 (JHO3) (to follow) and to receive information arising from them.


Additional documents:


The Minutes of the Meeting held on 2 February were approved and signed subject to the penultimate sentence of bullet point 6 in page 14, being corrected to corrected to read as follows (amendments made in bold italics):


‘As more patients are discharged from the OUH, there would need to be proper multi-skilled hospital doctors and GPs to provide a more holistic aspect to the work.’


Matters Arising


With regard to Minute 11/17 ‘Closure of Deer Park Medical Centre, Witney’, page 17, bullet point 8, a member put forward the view that the patients at Deer Park Surgery should have been automatically re-registered to another practice by the CCG, as there were a significant number of patients currently not registered to a practice.


The Minutes of the meeting held on 7 March were approved and signed as a correct record.


Matters Arising


There were no Matters Arising.


Speaking to or Petitioning the Committee


The Chairman had agreed to the following speakers. All speakers to give their address prior to the item itself:


Agenda Item 7 - ‘Quality of Care in Care Homes’

Jeanne Warren – Keep our NHS public


Agenda Item 8 - ‘Townlands Memorial Hospital

Veronica Treacher – ‘Keep our NHS public.’




Forward Plan pdf icon PDF 166 KB



A draft Forward Plan is attached at JHO5 for consideration.


The Committee considered the Forward Plan attached at JHO5.


In response to concern expressed by a Committee member about the proposed slippage of scrutiny of the Health Inequalities report, Dr McWilliam advised that a longer term with which to prepare the implementation report was to the Committee’s advantage as more information would be provided at that point.


The Committee AGREED  the Forward Plan.


Healthwatch Oxfordshire - Update pdf icon PDF 346 KB



Eddie Duller, OBE, Chairman of Healthwatch Oxfordshire (HWO) and Rosalind Pearce, Executive Director, will update the Committee on the activities of HWO since the last meeting and provide information on key messages from the public in relation to items on the Committee’s Forward Plan. The update is attached at JHO6.



Eddie Duller OBE and Rosalind Pearce, Chair and Chief Executive, respectively, of Healthwatch Oxfordshire (HWO) presented their regular update to the Committee.


They highlighted the following issues:


·         HWO had found the Health Inequalities Report helpful as it had recorded the views of the public in an unedited manner. It had found the recorded experiences of patients over 100 days particularly interesting;

·         Mr Duller reiterated the view of HWO that joint Health and Adult Social Care working was becoming more and more fractured as the Oxfordshire Transformation Plan was being unveiled;



With regard to the Deer Park Surgery closure, and in light of the outline planning permission recently signed by West Oxfordshire District Council for new homes to be built to the on the west side of Witney, a member asked how confident was HWO that the local GP Federation Group would join with the Patient Participation Group in a newly created Stakeholder Group to discuss issues of concern. Rosalind Pearce responded that a date for a meeting had just been agreed. She added that the role of the Stakeholder Group would be to try to learn some lessons from the Deer Park experience and to take a wider view of how new housing developments would be approached by GP sector. She reported also that the OCCG had confirmed that a number of patients had re-registered in the final weeks and that the CCG had also put in place a small number of measures to improve patient re-registration.


Rosalind Pearce confirmed that the approach of HWO was to share any adverse patient/resident experiences which had been personally relayed to them with the CQC and the provider, whilst maintaining anonymity at all times. However care was taken when considering whether to take it forward. She stressed that the quality of the clinical care was not their concern. Eddie Duller referred back to the Dignity of Care report that HWO undertook in 2016 which revealed that patients tended to talk more about their experience with HWO, whom they perceived as independent from the Health system. Moreover, HWO talked to a larger representation of patients over a longer period, during these ‘one-off’ 100 day investigations than CQC normally did during their inspections.


In relation to the issue concerning the re-registration of patients from the Deer Park Surgery, a member of the Committee raised a concern that some Witney surgeries had closed their lists to out of catchment patients. Rosalind Pearce reported that she had raised it with the OCCG who had carried out a check on all surgeries in catchment, and, as far as they were aware, none had closed their lists. She added that surgeries were at liberty to refuse patients if they did not live within catchment. The Chairman added that she would write on behalf of the Committee if there was evidence that surgeries were using catchment areas as an excluder.


Mr Duller and Rosalind Pearce were thanked for their report.







Quality of Care in Care Homes pdf icon PDF 218 KB



The Committee will scrutinise the quality and availability of care in care homes (JHO7). Representatives from the Oxfordshire Clinical Commissioning Group and Oxfordshire County Council will attend to outline local arrangements for monitoring the quality of care provided and the work undertaken with care homes to ensure appropriate clinical and nursing support is available. A copy of the presentation slides is also attached at JHO7.


Prior to consideration of this item the Committee heard an address from Jean Warren of ‘Keep our NHS Public.’  She spoke in support of the argument to bring all care homes ‘in-house’, referring to an extract from ‘Private Eye’ which warned that a care crisis was coming. It referred to the high cost of care prices in the residential sector, which were being driven by Health business consultancies.


The Chairman welcomed Benedict Leigh, Deputy Director, Joint Commissioning, OCC and Helen Ward, Deputy Director of Quality, OCCG, both of whom gave a presentation on the quality of care in care homes across Oxfordshire. They were also joined by Patricia O’Leary, Manager of the Vale House Care Home, Littlemore, which had been rated as ‘Outstanding’ by the CQC in two categories ‘Caring’ and ‘Effective’.


Mr Leigh began the presentation in thanking HWO for citing the patient experience in relation to a particular care home and undertook to speak to the Quality Team, who would in turn talk to the care home in question. He stressed that the commissioners worked closely with the CQC, adding also that all homes were signed up to ‘enhanced’ GP cover in a liaison capacity.


Patricia O’Leary gave a presentation informing the Committee of the following:


·         The model by which the home had been set up was very unique and had proved to be a great success. Incorporated into it was specialised dementia care. The Home was a ‘Not for Profit’ organisation, with 9 trustees, none of whom received a salary or a stipend;

·         The Home was run by registered nurses on a day to day basis, which gave a consistency for residents and which also  assisted with retaining staff;

·         Family perception of the Home was the key factor, as they proved to be very discerning  as to whether their relative was well cared for or not;

·         A family support worker had been appointed 15 years ago which was the source of great importance to families, friends and staff. This was an element that had not been taken up by others;

·         The model also assisted the less wealthy and allowed OCC to address this;

·         The Home embraced psychology and emotional health as an important factor for the well-being of the residents and also used it as an audit tool;

·         The Home regularly adopted the lines of enquiry contained in the CQC inspection and had built up their documentation to ensure that it was giving safe, well –led, and effective care.


Questions for Patricia O’Leary from members of the Committee, together with responses received, included the following:


·         Some care homes were no longer accepting Social Services clients  following problems with negotiating payments. In response to follow up on this by members of the Committee, Benedict Leigh stated that whilst  some care homes did not accept OCC’s rates, OCC was not seeing a significant increase and was looking to negotiate block contracts to establish more long-term relationships;

·         With regard to referrals, there existed a care home support service (which was  ...  view the full minutes text for item 22/17


Townlands Memorial Hospital pdf icon PDF 205 KB



The Committee will scrutinise the development of a new rapid access care unit (RACU) at Townlands Memorial Hospital and review how this is working for patients and healthcare professionals in the area. The update is attached at JHO8. Representatives from the Oxford Health Foundation Trust and the Oxfordshire Clinical Commissioning Group will attend.


Veronica Treacher, speaking on behalf of ‘Keep Our NHS Public’, recalled her own personal relationship with the hospital when her life was saved by clinicians. She described her experience, which she felt could have easily resulted in death had it not been for the staff at Townlands Hospital. She expressed her concern that the hospital had seen two major reorganisations in recent years and the likelihood of another one soon.


Dr Andrew Burnett, Locality Director for the South East CCG attended for this item. He reported the following:


·         Townlands Hospital was now operating and was seeing approximately twice as many out-patients. The Minor Injuries Unit (MIU) and the Out of Hours (OOH) service units were doing well, providing to patients in south Oxfordshire and north Berkshire;

·         The Rapid Access Care Unit (RACU) is open initially to the over 65’s, but also younger people. The service had been developed in combination with the Royal Berkshire Hospital and provided care on an out-patient basis;

·         The principle behind the Unit was that a patient could be treated at the RACU, returned to their own home after a short stay, return for follow -  up with the community rehabilitation teams and also for support, if necessary from the Adult Social Care Teams;

·         He explained that it had been proved that patients had rapidly become unable to cope if hospitalised; and their independence could be retained if treated in this way. The average length of stay in hospital was 32 days compared with 9 days for those treated via the RACU method. It was his view that this would give a much improved service to older persons for the future.


Questions, concerns and issues voiced by members of the Committee were as follows, together with responses given:


·         A member asked that if there were going to be twice as many outpatients, why would there be a need for specialised services. Dr Burnett responded that the Royal Berkshire Hospital was particularly keen on the model of care for highly specialised services. Satellite services would be created, sending consultants out to the community hospitals to run their clinics;

·         Dr Burnett was asked about travel to the satellite clinics. He responded that in order for this to work well, units would be encouraging families and friends to drive patients to their appointments;

·         In response to a question, Dr Burnett confirmed that patients would be able to choose where they wished to receive clinical services, in order that they received a speedier service;

·         Dr Burnett confirmed that patients would not be placed in care homes with an unsatisfactory CQC report. He also confirmed that beds would be situated in a building adjacent to the Townlands RACU and a small number may have to be admitted to another hospital within the Royal Berkshire area;

·         In response to a question, Dr Burnett stated that NHS Property Services were dealing with the letting of the second floor area to the Townlands Hospital. Unfortunately the NHS had to charge a rent over  ...  view the full minutes text for item 23/17


Quality Accounts pdf icon PDF 215 KB



Healthcare providers have a statutory duty to send their Quality Accounts to the local Health Scrutiny Committee for comment. Representatives from Oxford University Hospitals NHS Foundation Trust (OUH) and the Oxford Health Foundation Trust (OH) will present an overview of progress against their 2016/17 quality priorities and the emerging quality priorities for 2017/18. The reports are attached at JHO9.


A letter outlining the quality principles for South Central Ambulance Service in 2017/18 is also attached at JHO9 for comment; however, no representatives will be present to answer questions.


In light of the timing of this Committee meeting, full quality account reports are not available at the time of the Agenda publication.


The full reports will be circulated separately to Committee members in the coming weeks and further feedback from the Committee will be collated and sent to providers as HOSC’s formal comment on the Quality Accounts.

Additional documents:


The Chairman welcomed Dr Tony Berendt, Medical Director, Clinical Governance & Risk Team, Oxford University Hospitals NHS Foundation Trust (OUH) and Dr Clare Dollery, Deputy Medical Director. She also welcomed Richard McDonald, Head of Operations – Oxfordshire, South Central Ambulance Service NHS Foundation Trust (SCAS) and Simon Holbrook, Head of Compliance.


Oxford University Hospitals NHS Foundation Trust – Quality report


Dr Berendt and Dr Dollery were invited to come up to the table to respond to questions and concerns regarding the covering report provided (JHO9). These included:

·         In response to a question about the selection of quality targets, and how they were prioritised for external audit, Dr Dollery stated that they were prioritised by a Council of Governors from a number of proposals provided. The Council selected on how much importance it had to the hospital in terms of disease or aspect of care;

·         In response to a request for more information regarding patients requirement for drugs in dosset boxes, Dr Dollery stated that, within a 2 week period, 98% were being discharged within 24 hours;

·         Dr Dollery confirmed that RAG traffic light rating (red, orange, green) could be utilised, but it was felt that this was a little too impersonal;

·         In relation to the Delayed Transfers of Care (DTOC) issue, Dr Berendt stated that the targets were achieved in accordance with what the Trust set out to do. However, there had been a great deal of volatility since then. There were a multi-factional set of inputs which had driven the final figures for domiciliary/hospital bed care. Where there was a deterioration in the programme, this was linked to availability of domiciliary care;

·         The Trust was still in the process of recruiting of the 140 reablement workers;

·         In relation to a question about how the Trust managed reductions in incidents of medical harm, Dr Berendt responded that this was via investigation. The general approach was to understand that people were human, then to minimise the impact of error, then to change systems and finally to re-train people, if necessary. Moreover, they had a professional and legal duty of candour to explain what had gone wrong. The vast majority of incidents were without harm but people were asked to report all incidents, including near misses. Thus all could learn from the event and aim to get as close to zero as possible, or at least a reduction;

·         A member asked if there were opportunities to look at some of the wider issues such as staffing and recruitment; and was there a roll-over of issues from 1 year to the next, thus having the effect of threading through the blockages to achieve the targets. Dr Berendt responded that sometimes it took time to measure achievement of quality and improvement. If an issue, such as staffing, turned out to be a major impediment, then the Team would have to work out what action should be taken;

·         In response to a question about availability of bereavement training at the Horton Hospital, Dr Berendt confirmed  ...  view the full minutes text for item 24/17


Chairman's Report pdf icon PDF 480 KB



The latest Chairman’s report is attached at JHO10.


Additional documents:


The Committee had before them the Chairman’s update on meetings attended since the last Committee meeting and any letters sent and received on behalf of the Committee.


It was AGREED to note the report.



·         The County Council’s response to the Big Health & Care Transformation consultation - Phase 1 is attached at JHO11 (to follow).


The items were noted.