Agenda and decisions

Venue: Virtual

Contact: Graham Warrington  Tel: 07393 001211; E-Mail:  graham.warrington@oxfordshire.gov.uk

Link: video link to meeting

Items
No. Item

1.

Apologies for Absence and Temporary Appointments

Decision:

Councillor Dan Sames (Councillor Charles Mathew)

2.

Declarations of Interest - see guidance note opposite

Decision:

None declared.

 

For the record Councillor Fitzgerald-O’Connor advised that she was the local member for Items 6, 7 and 8.

3.

Minutes pdf icon PDF 524 KB

To approve the minutes of the meeting held on 7 September 2020 (PN3) and to receive information arising from them.

Decision:

Approved.

 

No matters arising.

4.

Petitions and Public Address

This Planning & Regulation Committee will be held virtually in order to conform with current guidelines regarding social distancing. To facilitate new arrangements during the current situation we are asking that requests to speak are sent to graham.warrington@oxfordshire.gov.uk no later than 9am Tuesday 13 October together with a written statement of your presentation. The statement can, however, be provided at a later date but no later than 9 am 2 working days before the meeting (Thursday 15 October) and is made available to members of the Committee to ensure that if there are connection issues preventing your participation in the meeting then your views can still be considered.

 

Where a meeting is held virtually and the addressee is unable to participate remotely their written submission will be accepted. Written submissions should be no longer than 1 A4 sheet.

 

Decision:

Item 6 – Swannybrook Farm

 

Paul Donovan

Jeremy Flawn

 

Item 7 – Shellingford Quarry

 

Mike Wright

Gemma Crossley

5.

Chairman's Updates

Decision:

None

6.

Swannybrook Farm, Kingston Bagpuize, Abingdon, Oxfordshire OX13 5NE pdf icon PDF 292 KB

Application A: Retrospective planning application to extend recycled soil and aggregate area to NAP Grab Hire Ltd.’s adjacent site permitted under P11/V0615/CM/ 11/00615/CM (MW.0049/11); and

Application B: Retrospective Section 73 application for change of use from agriculture to site for the import, storage and screening of waste soils to create topsoil, without complying with conditions 5, 10, 13 and 15 of permission P11/V0615/CM/ 11/00615/CM (MW.0049/11)

 

Report by the Director for Planning & Place (PN6).

 

The report relates to two interlinked applications that were deferred from Planning & Regulation Committee on 20 July 2020, to enable further information to be provided to enable a decision to be made. This report considers the further information provided as requested by members and whether permission should be granted (application MW.0134/19) for an extension area to store the screened soils from the waste soils operation granted under planning permission MW.0049/11. The report also considers further information provided as requested by members and whether permission should be granted (MW.0135/19) to vary conditions 5, 10, 13 and 15, to regularise the current operations on site and allow for aggregate crushing, increase stockpile heights, amend the existing boundary planting and increase HGV movements, contrary to permission MW0049/11.

The applications were reported to Committee on 20 July 2020 at the request of the County Councillor. This was due to objections raised by three parish councils and various local residents. There are concerns for both the extension area and the request for variation to the named conditions due to the increased operations. These concerns are largely related to the consequent increase in HGV movements of expanded operations and the adverse impact on the local highways network and adverse impact on the amenity of local residents.

The report outlines the further information received and the recommendation of the Assistant Director for Strategic Infrastructure and Planning.

The development accords with the Development Plan as a whole and with individual policies within it, as well as with the NPPF. The proposals are to regularise the existing operations on site, for the extended site area, concrete crushing, increased stockpile heights, reduced vegetation and increased HGV movements.

 

It is RECOMMENDED that subject to the applicant entering into a routeing agreement to require all vehicles to be routed to and from the A34 via the A338 and the A420, to avoid the A415 between Frilford Junction and the Marcham Interchange and the junction of the A415 and the A420 at Kingston Bagpuize, the Assistant Director for Strategic Infrastructure and Planning be authorised to:

 

i)          approve application no. MW.0134/19 subject to conditions the detailed wording of which to be determined by the Assistant Director for Strategic Infrastructure and Planning including the conditions set out in Annex 2 to the report PN6; and

 

ii)        approve application MW.0135/19 subject to conditions the detailed wording of which to be determined by the Assistant Director for Strategic Infrastructure and Planning including the conditions set out in Annex 3 to the report PN6.

 

Additional documents:

Decision:

Agreed subject to:

 

·           amending “MW.0135/19” in condition 12 of Annex 3 to read MW.0134/19;

·           Condition 12 to Application MW.0134/19 being amended to read “No more than 15 HGVs shall enter the site in any working day and no more than 15 HGVs shall leave the site in any working day in combination with the development permitted by planning permission no. MW.1035/19

·           Condition 12 to Application MW.0135/19 being amended to read “No more than 15 HGVs shall enter the site in any working day and no more than 15 HGVs shall leave the site in any working day in combination with the development permitted by planning permission no. MW.1034/19

·           An additional condition to Applications MW.0135/19 and MW.1034/19 that the applicant submit monthly figures of vehicle movements with registration numbers recorded on a daily basis to show that they were complying with condition 12 on both permissions.

·           Following the grant of the planning permissions officers to increase site monitoring visits to seek to ensure activities at the site comply with all conditions and to consider the expediency of enforcement action against any non-compliance identified. 

 

 

 

 

7.

Details Pursuant to Condition 25 (approval of Dust Management Plan) of Planning Permission P18/V2610/CM (MW.0104/18) at Shellingford Quarry, Stanford Road, Stanford in the Vale, Faringdon - Application No. MW.0090/20 pdf icon PDF 414 KB

Report by the Assistant Director for Strategic Infrastructure and Planning (PN7).

 

The planning application to extend the existing Shellingford Quarry to the west for mineral extraction was taken to Planning & Regulation Committee on 15 July 2019. The resolution to grant planning permission was subject to the signing of Section 106 agreement.

 

Dust was outlined as a key issue and concern by the committee. Approval was granted subject to a detailed dust management plan to be submitted to committee for final approval before work commenced having first been submitted to the public health and the environmental health teams and reflecting the comments raised by members to secure a robust and meaningful scheme.

 

The planning application was finally issued on the 24 September 2020. The applicant has now submitted a Dust Management Plan (DMP) under details pursuant to condition 25 of the planning permission P18/V2610/CM (MW.0104/18). The DMP was informally sent out for rounds of consultation in January and March, and document is attached to the report under Annex 1. The DMP is required in order to monitor and mitigate any potential air quality significant impact on local residents.

 

It is RECOMMENDED that ApplicationMW.0090/20 be approved.

 

 

 

 

Additional documents:

Decision:

Agreed subject to the Dust Management Plan being first amended to include an undertaking that the applicant undertake real time monitoring for PM10 and PM2.5 particles as a minimum twice a year.

8.

Extraction of mineral and restoration to agriculture and nature conservation by infilling with imported inert materials (update report)- Land to the west of Hatford Quarry, Fernham Road, Hatford, Faringdon - Application No. MW.0066/19 pdf icon PDF 208 KB

Report by the Assistant Director for Strategic Infrastructure and Planning (PN8)

 

This is an update report to that which was taken to Planning & Regulation Committee on 1 June 2020 when it was resolved subject to completion of a legal agreement and routeing agreement to grant planning permission to the application subject to conditions to be determined by the Director of Planning and Place, to include those set out in Annex 1 of the Committee report of 1 June 2020. The purpose of this report is solely to update the committee that condition 4 in Annex 1 of the original report should be for six years of mineral extraction rather than five.

 

That the Committee’s resolution of 1 June 2020 to approve application no. MW.0066/19 subject to the applicant signing a Section 106 agreement for the matters outlined in Annex 2 of the committee report of 1 June 2020 and a routeing agreement to ensure that HGVs follow the route approved for HGVs associated with the existing quarry and subject to conditions to be determined by the Director of Planning and Place, to include those set out in Annex 1 of the Committee report of 1 June 2020 be amended such that condition 4 reads as follows:

 

Temporary consent – extraction completed by six years from the date of commencement as notified pursuant to condition 2 and restoration completed by the date seven years from the date of commencement.

 

Additional documents:

Decision:

Agreed

9.

Relevant Development Plan and Other Policies pdf icon PDF 305 KB

Paper by the Director for Planning & Place (PN9)

 

The paper sets out policies in relation to Items 6,7 and 8 and should be regarded as an Annex to each report.

Decision:

No decision required.