Agenda, decisions and minutes

To approve the minutes of the meeting held on 22 February 2016 (PN3) and to receive information arising from them.

Subject to the following amendments to Minutes 9/16 and 10/16 the minutes of the meeting held on 22 February 2016 were approved and signed.

Minute 9/16 – Proposed extension to waste transfer apron and provision of a waste picking station at Ferris Hill Farm, Sibford Road, Hook Norton – Application No. MW.0132/15

Paragraph 8, line 3 “trammel” to read “trommel”

Minute10/16 – Proposed Importation and processing of material on land at Enstone shooting range, Enstone for placement on the permitted bunds as per planning permission 14/1178/P/FP at Enstone Airfield, Enstone – Application No. MW.0160/15

Paragraph 13, line 3 “B430” to read “B4030”

Appeal against application no. MW.0003/14 for proposed extension to site area of aggregate recycling facility for processing and stockpiling waste materials and recycled products and variation of conditions 1 and 15 of planning permission MW.0184/12 to provide for revisions to the approved site fencing, landscaping and drainage system at the Sheehans Recycled Aggregates Plant, Dix Pit, Stanton Harcourt.

An appeal lodged against a decision by the Planning & Regulation Committee on 1 December 2014 to refuse permission had been allowed by an Inspector following an Inquiry held on 26 & 27 January. No costs had been applied for by any party.

Finmere Recycling Centre

The Chairman reported details regarding a fire on 28 February 2016 at Finmere Recycling Centre.

Report by the Deputy Director for Environment & Economy (Strategy & Infrastructure Planning) (PN6).

This is an update to the application for the importation and processing of material on land at Enstone Shooting Range, for the placement of recycled waste to form the permitted bunds as per planning permission 14/1178/P/FP issued by West Oxfordshire District Council and deferred by the Planning & Regulation Committee on 22 February 2016 until this meeting to allow a further 21 days of consultation on additional information relating to HGV movements and travel routes. The applicant has also stated it is willing to agree a Routeing Agreement if the committee feel it is necessary. An alternative Travel Plan has also been proposed for discussion at the Planning and Regulation Committee meeting on 11 April 2016. 

It is RECOMMENDED that application MW.0160/15 (15/04481/CM) be granted subject to conditions to be determined by the Deputy Director for Environment & Economy (Strategy & Infrastructure Planning) to include the following:

    i.          The development shall be carried out strictly in accordance with the particulars of the development, plans and specifications contained in the application except as modified by conditions of this permission.

   ii.          The development to be commenced within a period of three years from the date of the permission.

 iii.          Processing of waste to construct the noise attenuation bunds shall cease within 5 years of the date of permission. All buildings, plant and machinery associated with the processing of waste shall be removed within the 5 years of date of permission and site restored in accordance with the restoration scheme specified in Planning Statement (dated December 2015) and Proposed Noise Attenuation Screen Bund Plan (Drg No. 4C). 

 iv.          No operations authorised or required by this permission shall be carried out and plant shall not be operated, other than during the following hours:

a.         Between 0800 and 1630 hours Mondays to Fridays

b.        Between 0800 and 1300 hours on Saturdays

c.         No such operations shall take place on Sundays and Public and Bank Holidays and Saturdays immediately following Public and Bank Holiday Fridays.

  v.          From the date of issuing permission the operator shall maintain records of all waste entering and leaving the site for all operations within the red line area and shall be made available to the Waste Planning Authority within 14 days on request.

 vi.          The output of residual waste from the processing operation shall not exceed 20% of the total amount of waste imported to the site per annum.

vii.          No waste shall be imported on to the site, other than for the purposes of processing to create material for the construction of noise attenuation bunds as shown on the Noise Attenuation Screen Bund Plan (Drg No. 4C). All residual waste shall be removed from the site.

viii.          HGV movements related to importation and export of waste to and from the site shall not exceed a maximum of 40 per day (20 in, 20 out).

 ix.          From the date of issuing permission the operator shall maintain records of  ...  view the full agenda text for item 15/16

On 22 February 2016 the Planning & Regulation Committee had deferred an application for the importation and processing of material on land at Enstone Shooting Range, for the placement of recycled waste to form the permitted bunds as per planning permission 14/1178/P/FP issued by West Oxfordshire District Council. That deferral allowed for a further 21 days of consultation on additional information relating to HGV movements and travel routes. The Committee now considered (PN6) the application in the light of that consultation.

Presenting the report together with additional comments received which had been set out on the addenda sheet Mr Case confirmed that although officers were not recommending a routeing agreement the applicants had confirmed that they were happy to enter into one.

He then responded to questions from:

Councillor Bartholomew – officers had not recommended a routeing agreement because they had felt that the number of proposed lorry movements at  40 per day would have a minimal impact particularly as those movements were being spread over a number of routes, one of which was also subject to restriction.

Councillor Greene – the concreted surface referred to in condition xiv related to the access track (old runway).

Councillor Cherry – it had been anticipated that the majority of journeys would be on A361 which was a strategic route.

Councillor Purse – it was difficult to predict accurately where material would come from but all proposed routes were acceptable.

Councillor Tanner – records kept by the operator would be available for inspection with monitoring and enforcement visits undertaken.

Robert Johnston emphasised the importance of the scheme to residents. Whilst appreciating the potential impact of vehicles this represented the end of a 4 year campaign for residents to alleviate a very serious noise issue.

He responded to questions from:

Councillor Reynolds – residents had exhausted all the normal channels for noise attenuation.  That had also been hampered by the fact that as the noise problem could be influenced by wind direction different villages had been affected.

Deborah Caedel advised that the application was a temporary one to facilitate development already granted planning permission by West Oxfordshire District Council for the phased construction of bunds to specified sizes and heights.Therefore neither the principle of the construction of bunds, their size or the amount of material required was a matter for discussion todayand the construction of the bunds and the importation of material to make them with would still go ahead even if the application now before this Committee was not approved.Implementation of the permission granted by WODC required the importation of 277,000m3 of material with no limit on the number of vehicle movements to and from the site nor any time limit placed on the period of construction.  The application would help streamline the development but if  the application was not granted then the applicant’s fall back position would be to construct the bunds from material which did not constitute waste with no limitation on vehicle movements, no time limit on the  ...  view the full minutes text for item 15/16