Agenda and draft minutes

Charlotte Coxe Trust Committee - Tuesday, 31 January 2023 2.00 pm

Venue: Room 1 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Jack Latkovic  E-Mail:

Link: video link

No. Item


Apologies for absence


Apologies for absence were received from Councillors Jane Murphy and Felix Bloomdfield.


Declarations of Interest

Please see guidance note


There were none.


Petitions and Public Address

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. 


To facilitate ‘hybrid’ meetings we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9am on Wednesday 25 January 2023.  Requests to speak should be sent to


If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.


There were none.


Annual accounts pdf icon PDF 201 KB

To approve the Annual Accounts of the Charlotte Coxe Trust to 31 March 2022 and authorise the submission of the Charity Commission Annual Return.  Report to follow.

Additional documents:


The Chair invited Richard Hodby (Solicitor) to introduce the report.


Richard Hodby said that the report included the charity’s assets as at 31 March 2022 (including property) were £306,867.

The transactions in the Statement were similar to those shown in the Statement for the year to 31 March 2021.  There was a small amount of investment income received, and the Council’s financial department had made a charge of £1,200 for its accounting work. Assets were higher (£311,515) as at 31 March 2021 and the difference between then and 31 March 2022 was due to a one off charge of £3,935 for “Governance Costs”. These were the fees for the reports from external surveyors and solicitors obtained in connection with the transfer of the Trust to Watlington Parish Council.

Richard Hodby added that any charges that were made to the trust in terms of cost of transport, etc would have to be approved by this committee. Also, all of the receipts from surveyors had been kept by the Council.


It was AGREED to:


1)    Approve the Statement of Financial Activities for the year to 31 March 2022 annexed to this report and

2)    Authorise a Council officer to submit data from the Statement to the Charity Commission online before midnight on 31 January 2023 so that annual financial reporting obligations are complied with.


NOTE: 3 Committee Members present at the meeting had signed Annual Trust Accounts to 31st March 2022.