Agenda

Venue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Colm Ó Caomhánaigh  Tel: 07393 001096; E-Mail:  colm.ocaomhanaigh@oxfordshire.gov.uk

Link: video link https://oxon.cc/CCT22062022

Items
No. Item

1.

Election of Chair for the Council Year 2022/23

2.

Election of Deputy Chair for the Council Year 2022/23

3.

Apologies for absence

4.

Declarations of Interest

Please see guidance note

5.

Minutes pdf icon PDF 308 KB

To approve the minutes of the meeting held on 28 April 2022 and consider any matters arising.

 

 

6.

Petitions and Public Address

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. 

 

To facilitate ‘hybrid’ meetings we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e., 9am on Thursday 16 June 2022.  Requests to speak should be sent to chris.reynolds@oxfordshire.gov.uk

 

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.

7.

Future Management of the Trust pdf icon PDF 199 KB

To consider whether Watlington Parish Council should take over as manager or whether OCC should continue managing it via the Committee.

 

The Committee is RECOMMENDED to

 

(a)  Agree that the preferred options for the future management of the Trust are permanently managing the Trust through the Committee or transferring the trusteeship to an external body (or group of people) and

 

(b)  Consider whether Watlington Parish Council would be an appropriate body to transfer the trusteeship to, after considering the written representations from Watlington Parish Council annexed to this report and raising questions with representatives of Watlington Parish Council at the meeting.

 

 

Additional documents:

8.

EXEMPT ITEMS

The Committee is RECOMMENDED that the public be excluded for the duration of items 7 and 8 in the Agenda by passing a resolution in relation in the following terms:

 

"that the public be excluded since it is likely that if they were present during the discussions there would be a disclosure of "exempt" information as described in Part I of Schedule 12A to the Local Government Act, 1972 and specified below the item in the Agenda".

 

THE MINUTES AND REPORT TO THE ITEMS NAMED HAVE NOT BEEN MADE PUBLIC AND SHOULD BE REGARDED AS ‘CONFIDENTIAL’ BY MEMBERS AND OFFICERS ENTITLED TO RECEIVE THEM.

 

9.

Exempt Minutes

To approve the exempt minutes of the meeting held on 28 April 2022 and to receive information arising from them.

 

The information in this case is exempt in that it falls within the following prescribed categories:

 

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

The minutes containing exempt information under the above paragraphs are attached.

 

10.

Rent for Watlington Library

To consider the rent payable for the proposed lease between the Council and the Trust for Watlington Library.

 

Report by the Director of Law & Governance

 

The information in this case is exempt in that it falls within the following prescribed category:

 

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information) and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

 

The report containing exempt information under the above paragraphs is attached.

 

The Committee is RECOMMENDED to

 

Propose to the Council that the lease terms which the Council put forward for Watlington Library should be amended, increasing the rent being charged to the Council to the sum recommended by the Trust’s surveyor in his report at annex 3.

 

 

Additional documents: