Agenda and decisions

Venue: Spiceball Leisure Centre, Banbury

Contact: Deborah Miller  Tel: 07920 084239; E-Mail: deborah.miller@oxfordshire.gov.uk

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Items
No. Item

1.

Apologies for Absence

Decision:

Apologies for absence were received from Councillor Felix Bloomfield, Councillor Nathan Ley, Councillor Sally Povolotsky, Councillor Alison Rooke, Councillor Jayne Strangwood and Councillor Liam Walker.

2.

Declarations of Interest

Members are reminded that they must declare their interests orally at the meeting and specify (a) the nature of the interest and (b) which items on the agenda are the relevant items. This applies also to items where members have interests by virtue of their membership of a district council in Oxfordshire.

Decision:

Councillor Andrew Coles declared a non-pecuniary personal interest in Agenda Item 9 by virtue of his position as an employee of Stagecoach and a Founder Member and volunteer of West Oxfordshire Community Transport.

 

Councillor Liz Leffman declared a non-pecuniary personal interest in Agenda Item 9 by virtue of her position as a Founder Member and shareholder of West Oxfordshire Community Transport.

 

Councillor Andy Graham declared a non-pecuniary personal interest in Agenda Item 9 by virtue of his position as an Arts Practitioner.

 

Councillor Duncan Enright declared a non-pecuniary personal interest in Agenda Item 9 by virtue of his position as a Founder Member and shareholder of West Oxfordshire Community Transport.

 

 

 

3.

Minutes pdf icon PDF 467 KB

To approve the minutes of the meeting held on 18 May 2021 (CC1) and to receive information arising from them.

 

Decision:

The minutes of the Meeting held on 18 May 2021 were approved and signed as an accurate record, subject to the corrections set out in the schedule of business.

4.

Official Communications

Decision:

Council congratulated the Lord Lieutenant on his award of KCVO from the Queen’s Birthday Honours List 2021.

 

Council congratulated Ian Hudspeth on his OBE and all other Oxfordshire residents who had received honours from the Queen’s Birthday Honours List 2021 

 

Council paid tribute and held a minute’s silence in memory of Former Councillor Richard Farrell.

 

6.

Petitions and Public Address

This Council meeting will be held virtually in order to conform with current guidelines regarding social distancing. Normally requests to speak at this public meeting are required by 9 am on the day preceding the published date of the meeting. However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9 am on 7 July 2021. Requests to speak should be sent to Deborah.miller@oxfordshire.gov.uk together with a written statement of your presentation to ensure that if the technology fails then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting.

 

Where a meeting is held virtually and the addressee is unable to participate virtually their written submission will be accepted.

 

Written submissions should be no longer than 1 A4 sheet.

 

Decision:

Council received the following Petition and Public Address:

 

A Petition from Mr Canio Santoliquido requesting an urgent review of Oxfordshire County Council's Adult Social Care Contributions Policy.

 

Council referred the Petition to the Corporate Director Adults and Housing Services for response.

 

A Public Address in relation to Agenda Item 10 requesting that the Council consider continuing to invite Governors’ Association and Council of Oxfordshire Teachers’ Association (COTO)  representation to relevant discussions that impact all the schools in Oxfordshire.

 

 

5.

Appointments

To make any changes to the membership of the Cabinet, scrutiny and other committees on the nomination of political groups.

Decision:

Council noted that under Cabinet Procedure Rule 12.2.2 the Leader of the Council had given notice of the following change to the Cabinet Scheme of Delegation.  The Change came into effect on 22 June 2021:

 

Cabinet Member for Public Health & Equality

 

Councillor Mark Lygo

 

8.

Questions with Notice from Members of the Council pdf icon PDF 407 KB

Decision:

6 questions with Notice were asked.  Details of the questions and answers and supplementary questions and answers will be set out in the Annex to the minutes.

 

In relation to question 1 (Question from Yvonne Constance to Councillor Duncan Enright) Councillor Enright undertook to provide Councillor Constance with a written reply detailing who sits on the steering group and the exact locations of the trial sites.

 

In relation to question 2 (Question from Councillor Yvonne Constance to Councillor Duncan Enright) Councillor Enright undertook to provide Councillor Constance with a written reply detailing the membership of the group who will be meeting with Highways England.

 

 

 

9.

Report of the Cabinet pdf icon PDF 245 KB

Report of the Cabinet Meetings held on 16 March 2021, 20 April 2021 and 22 June 2021 (CC9).

 

 

Additional documents:

Decision:

Council received the report of the Cabinet.

 

In relation to paragraph 21 of the report (Question from Councillor Robin Bennett to Councillor Duncan Enright) Councillor Enright undertook to provide a written answer regarding whether a carbon impact assessment had been undertaken for HIF1, including what the emissions will be from the construction and from the vehicles that use it once constructed.

 

In relation to paragraph 22 of the report (Question from Councillor Freddie Van Mierlo to Councillor Duncan Enright) Councillor Enright undertook to provide a written answer regarding the Watlington Edge Road Scheme and whether it is on track to be approved at Cabinet in September.

 

 

 

10.

Review of Scrutiny Arrangements pdf icon PDF 212 KB

Report by the Monitoring Officer (CC10) 

 

At the Annual Meeting, Council re-appointed the Education and Performance Overview and Scrutiny Committees that had existed under the previous administration.   This enabled the work of these committees to continue pending a review of scrutiny arrangements.  It is now proposed that these arrangements be reviewed and that a broader set of overview and scrutiny committees be established in place of the two current overview and scrutiny committees. This is to enable a greater range and depth of scrutiny activity inclusive of a wider range of members of the Council. This item invites Council to consider establishing these committees and their terms of reference and, if established, to make appointments to them on the basis of political proportionality.

 

Additional documents:

Decision:

Council is RECOMMENDED to:

 

(a)       approve the draft terms of reference (at annex 1) and the allocated subject areas (at annex 2) for three new overview and scrutiny committees, namely:

(i)             Place

(ii)           People

(iii)         Performance and Corporate Services

 

(b)   Agree that these committees be appointed to replace the current overview and scrutiny committees (Education and Performance), effective from September 2021;

(c)  Make appointments to the three committees based on political proportionality as set out in paragraph 9 and at annex 3 (to follow);

(d)   Request the Director of Law & Governance and Monitoring Officer to amend the Constitution to reflect these changes;

(e)  Authorise the Director of Law & Governance and Monitoring Officer to determine and confirm the dates of meeting for the three committees for the remainder of the 2021/22 Council Year.

 

 

Recommendations Agreed Unanimously.

 

(Annex 3 set out at Annex)

11.

Scrutiny Annual Report pdf icon PDF 322 KB

The Scrutiny Annual Report (CC11) highlights the key work undertaken by the Council’s scrutiny committees to address current and emerging issues including the delivery of improved services for the residents of Oxfordshire.

 

The report 2020-2021 is presented here to full Council, having been considered by the Performance Scrutiny Committee on 3 June 2021. Comments from the Committee will be summarised by the Chairman of the Performance Scrutiny Committee at the Meeting.

 

Council is RECOMMENDED to receive the report.

Decision:

Recommendations Agreed nem con

12.

Audit & Governance Annual Report pdf icon PDF 493 KB

Report by the Chairman of the Audit & Governance Committee (CC12).

 

The Annual Report sets out the role of the Audit & Governance Committee and summarises the work that has been undertaken both as a Committee and through the support of the Audit Working Group in 2020/21.

 

Council is RECOMMENDED to receive the report.

 

Decision:

Recommendations Agreed nem con