Venue: Spiceball Leisure Centre, Banbury, Oxon

Contact: Deborah Miller  Tel: 07920 084239; E-Mail:

Link: videolink to the meeting

No. Item


Election of Chairman for the 2021/22 Council Year


Election of Vice-Chairman for the 2021/22 Council Year


Apologies for Absence


Declarations of Interest - see guidance note

Members are reminded that they must declare their interests orally at the meeting and specify (a) the nature of the interest and (b) which items on the agenda are the relevant items. This applies also to items where members have interests by virtue of their membership of a district council in Oxfordshire.


Minutes pdf icon PDF 556 KB

To approve the minutes of the meetings held on 23 March 2021 and 7 April 2021 (CC5) and to receive information arising from them.


Additional documents:


Constitution Changes To Reflect Return to Physical Meetings pdf icon PDF 207 KB

Report by the Director of Law & Governance (CC6)


The Government have confirmed that The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 have not been extended to apply to meetings from 7 May onwards. These regulations have allowed the virtual meetings held in the past 12 months.


This report sets out for information proposed temporary changes to the Constitution necessary for the effective running of physical  meetings during the restrictions brought about by the corona virus pandemic.


Council is RECOMMENDED to:


(a)       Note the amendments to the Constitution that the Monitoring Officer has made to ensure the safe return to physical meeting whilst covid restrictions remain;

(b)       Agree that the Director of Law and Governance in consultation with the Chairman of the Council be authorised to make changes to the meetings process and, as necessary, the Constitution in the light of practical experience of meetings during covid restrictions and in the light of changing circumstances; and

(c)       That the position be reviewed before the Council meeting on 14 September 2021.


Officer Scheme of Delegation

Report by the Monitoring Officer (CC7) REPORT TO FOLLOW


At its Annual Meeting, Council is required to agree the officer scheme of delegation within the Council's Constitution.  The Scheme of Officer Delegation is contained in Part 7.2 of the Council’s Constitution.  The Scheme itself gives delegated authority to the Head of Paid Service, directors and other chief officers whose titles and/or areas of responsibility are set out in Part 2, Article 13 of the Constitution. 




Members are asked to:


(a)       elect the Leader of the Council;

(b)       note the names, addresses and electoral divisions of the people appointed to the Cabinet by the Leader of the Council for the coming year and their respective portfolios;

(c)        note the Office of the Leader of the Opposition.


At the conclusion of the Council’s proceedings all members are asked to remain in their seats in the Council chamber while committees meet for the purpose of electing Chairman and Deputy Chairman.



Review of Political Balance pdf icon PDF 335 KB

Report by the Director of Law & Governance (CC9)


The report reviews the political balance on committees and appoints members to them. (ANNEXES TO FOLLOW).


Council is RECOMMENDED to:


(a)       to confirm the political balance on committees shown in Annex 2 to the report;

(b)       to appoint to committees the councillors and co-opted members shown in Annex 3, subject to any changes reported at the meeting.

Appointments of Chairmen and Deputy Chairmen of the Committees

·       At the conclusion of the Council’s proceedings all members are asked to remain in their seats in the Council Chamber while Committees meet for the purpose of electing their chairmen and deputy chairmen;

·       The Monitoring Officer will ask the members on each committee to stand in turn and the relevant members are asked to stand/sit as appropriate:

·       Audit & Governance Committee (+ 3 sub-committees)

·       Planning & Regulation Committee

·       Remuneration

·       Education Scrutiny Committee

·       Performance Scrutiny Committee

·       Joint Health & Overview Scrutiny Committee

·       The Monitoring Officer will seek nominations for Chairman;

·       The Chairman of each Committee will seek nominations for Deputy Chairman.