Agenda and decisions
PDF 486 KBVenue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions
Contact: Colm Ó Caomhánaigh Tel: 07393 001096; E-Mail: colm.ocaomhanaigh@oxfordshire.gov.uk
Link: video link https://oxon.cc/Cabinet21032023
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Apologies for Absence |
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Declarations of Interest - guidance note below |
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Decision: The minutes were approved and signed.
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Questions from County Councillors Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.
The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.
Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time. Additional documents: |
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Petitions and Public Address Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection.
To facilitate ‘hybrid’ meetings we are asking that requests to speak or present a petition are submitted by no later than 9am four working days before the meeting i.e., 9am on Wednesday 15 March 2023. Requests to speak should be sent to colm.ocaomhanaigh@oxfordshire.gov.uk
If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that your views are taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.
Decision: 7 Proposal from OUFC to OCC as landowner Suzanne McIvor Cllr Ian Middleton
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Reports from Scrutiny Committees Report of the Place Overview & Scrutiny Committee: Scrutiny of Water Resources and the South East Regional Plan
Additional documents: Decision: Cabinet received the report and will respond in due course.
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Cabinet Member: Finance Forward Plan Ref: 2023/046 Contact: Claire Taylor, Corporate Director Customers, Organisational Development & Resources, claire.taylor@oxfordshire.gov.uk
Report by Corporate Director Customers, Organisational Development & Resources (CA7).
The Cabinet is RECOMMENDED to
a) Agree the engagement and communications strategy set out at annex 1.
b) Agree the memorandum of understanding (MoU) as set out at annex 2 and delegate authority to the Corporate Director, Customers and Organisational Development to sign on behalf of the Council. Whilst not anticipated, any non-material changes to be agreed in consultation with the portfolio holder for Finance and Property.
c) Note the timetable set out at annex 3.
Additional documents:
Decision: An amendment was agreed to Annex 1: on Agenda Page 26, under the heading “Audiences”, second bullet point, replace “and local MPs” with “MPs and Neighbourhood Forums”.
Recommendations approved as follows:
a) Agree the engagement and communications strategy set out at annex 1 as amended.
b) Agree the memorandum of understanding (MoU) as set out at annex 2 and delegate authority to the Corporate Director, Customers and Organisational Development to sign on behalf of the Council. Whilst not anticipated, any non-material changes to be agreed in consultation with the portfolio holder for Finance and Property.
c) Note the timetable set out at annex 3.
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Business Management & Monitoring Report - December 22 / January 23 Cabinet Member: Finance Forward Plan Ref: 2022/160 Contact: Louise Tustian, Head of Insight & Corporate Programmes, louise.tustian@oxfordshire.gov.uk / Kathy Wilcox, Head of Financial Strategy, kathy.wilcox@oxfordshire.gov.uk .
Report by Corporate Director Customers, Organisational Development & Resources, Director of Finance (CA8).
The Cabinet is RECOMMENDED to
a) note the report and annexes. b) note the virements in Annex B-2b and approve the virements in Annex B-2a. c) approve the write - off of seven unrecoverable social care debts with a combined total of £0.135m as set out in Annex B paragraph 117.
Additional documents:
Decision: Recommendations approved.
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Capital Programme Monitoring Report - January 2023 Cabinet Member: Finance Forward Plan Ref: 2022/159 Contact: Kathy Wilcox, Head of Financial Strategy, kathy.wilcox@oxfordshire.gov.uk
Report by Director of Finance (CA9).
Financial Report on capital spending against budget allocations, including any necessary capital programme approvals.
OCC Capital Programme
a) Approve the latest capital monitoring position for 2022/23 (Annex 1) and the associated updated capital programme at Annex 2, incorporating the changes set out in this report
b) To note the approval of the Leader of the Council, in accordance with the Council’s Financial Regulations for the revised budget provision of £5.4m for the Ploughley Road/A41 Junction Improvement scheme in Bicester (paragraph 21)
Re-profiling
c) Agree the in-year re-profiling as identified in the report and (Annex 1 and 2)
Additional documents:
Decision: Recommendations approved. |
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Treasury Management 3rd Quarterly Report Cabinet Member: Finance Forward Plan Ref: 2022/189 Contact: Tim Chapple, Treasury Manager, tim.chapple@oxfordshire.gov.uk
Report by Director of Finance (CA10).
Cabinet is RECOMMENDED to note the report, and to RECOMMEND Council to note the council’s treasury management activity in the third quarter of 2022/23.
Decision: Recommendations approved.
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Workforce Report and Staffing Data – Quarter 3 - October to December 2022 Cabinet Member: Corporate Services Forward Plan Ref: 2022/161 Contact:Joanne Pitt, Interim Director of Human Resources, joanne.pitt@oxfordshire.gov.uk .
Report by Corporate Director Customers, Organisational Development & Resources (CA11).
Quarterly staffing report providing details of key people numbers and analysis of main changes since the previous report.
Cabinet is RECOMMENDED to note the report.
Additional documents: Decision: Recommendations approved. |
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Oxfordshire Housing and Growth Deal Update Cabinet Member: Travel & Development Strategy Forward Plan Ref: 2022/248 Contact: Lorna Baxter, Director of Finance (S151 Officer), lorna.baxter@oxfordshire.gov.uk
Report by Chief Executive (CA12).
Cabinet to approve the Oxfordshire Housing and Growth Deal Programme.
The Cabinet is RECOMMENDED to
b) Agree that in accepting the terms of the letter at Annex 1, the Council will, as accountable body and in consultation with the relevant District or City Council regarding the impact on accelerated housing numbers, take responsibility for decisions necessary to manage the programme in accordance with the updated conditions set out by DLUHC.
c) Note that it will be necessary to agree revised Terms of Reference and Memorandum of Understanding for the Future Oxfordshire Partnership to reflect the change in responsibility as set out in recommendation 2.
Additional documents: Decision: Recommendations approved with spelling corrections:
b) Agree that in accepting the terms of the letter at Annex 1, the Council will, as accountable body and in consultation with the relevant District or City Council regarding the impact on accelerated housing numbers, take responsibility for decisions necessary to manage the programme in accordance with the updated conditions set out by DLUHC.
c) Note that it will be necessary to agree revised Terms of Reference and Memorandum of Understanding for the Future Oxfordshire Partnership to reflect the change in responsibility as set out in recommendation 2.
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Cost of Living Support Measures Cabinet Member: Finance Forward Plan Ref: 2023/007 Contact:Robin Rogers, Programme Director (Partnerships and Delivery),robin.rogers@oxfordshire.gov.uk
Report by Director of Finance (CA13).
To agree further support measures for residents in the Cost of Living Crises.
The Cabinet is RECOMMENDED to
a) Note the cost of living support measures delivered during 2022/23, as summarised in Table 1;
b) Agree to vary the match funding requirements for Council Tax support agreed in September 2022, as set out in paragraph 30;
c) Agree to the support package for 2023/24, as summarised in Table 3, noting the flexibility outlined in paragraph 31.
Decision: Recommendations approved. |
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Oxfordshire Inclusive Economy Partnership and Charter Cabinet Member: Leader Forward Plan Ref: 2023/008 Contact: Chloe Taylor, Interim Head of Strategy, chloe.taylor@oxfordshire.gov.uk
Report by Corporate Director Customers, Organisational Development & Resources (CA14).
To sign up to the Oxfordshire Inclusive Economy Charter.
The Cabinet is RECOMMENDED to
a) Note that the Oxfordshire Inclusive Economy Partnership has been established.
b) Note that the Oxfordshire Inclusive Economy Charter was launched on 24 January 2023.
c) Agree to become a signatory to the Oxfordshire Inclusive Economy Charter.
d) Agree to make four pledges to build on our commitment to an inclusive economy.
Additional documents:
Decision: Recommendations approved with additional recommendation:
e) Agree that the OIEP Steering Group is considered to be a Strategic Body and that the Council’s representative will be the Leader of the Council. The portfolio holder for Public Health & Equality will be the official substitute.
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Adult Social Care Market Sustainability Plan Cabinet Member: Adult Social Care Forward Plan Ref: 2023/045 Contact: Pippa Corner, Deputy Director Commissioning, pippa.corner@oxfordshire.gov.uk
Report by Corporate Director of Adult Social Care (CA15).
Cabinet is RECOMMENDED to approve, following the extensive work with partners described in the paper, the draft in Annex 1 for publication and submission to Department for Health & Social Care (DHSC). Additional documents:
Decision: Recommendations approved. |
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Highways contract procurement - preferred model for approval Cabinet Member: Highway Management Forward Plan Ref: 2022/249 Contact: Phil Whitfield, Principal Officer - Service Improvement, phil.whitfield@oxfordshire.gov.uk
Report by Corporate Director Environment & Place (CA16).
Approval to procure the preferred highways maintenance delivery model for the 2025 highways maintenance contract.
The Cabinet is RECOMMENDED to
a) Approve the preferred model (single provider with greater level of in-house responsibilities and use of frameworks for some activities) for the future highway maintenance contract for Oxfordshire.
b) Support progression to the next stage of developing and drafting the specification, contract, and other tender documents required for procurement.
Additional documents:
Decision: Recommendations approved.
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Forward Plan and Future Business Cabinet Member: All Contact Officer: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096
The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”. Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA17. This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.
The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.
The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings. Additional documents: Decision: Noted. |