Agenda and decisions

Venue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Colm Ó Caomhánaigh  Tel: 07393 001096; E-Mail:  colm.ocaomhanaigh@oxfordshire.gov.uk

Link: video link https://oxon.cc/Cabinet20092022

Items
No. Item

1.

Apologies for Absence

Decision:

None

 

2.

Declarations of Interest

- guidance note opposite

Decision:

None

 

3.

Minutes pdf icon PDF 397 KB

To approve the minutes of the meeting held on 19 July 2022 (CA3) and to receive information arising from them.

 

Decision:

Approved as an accurate record.

4.

Questions from County Councillors pdf icon PDF 342 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

See Annex

 

5.

Petitions and Public Address pdf icon PDF 181 KB

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. 

 

To facilitate ‘hybrid’ meetings we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e., 9am on Tuesday 13 September.  Requests to speak should be sent to colm.ocaomhanaigh@oxfordshire.gov.uk

 

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.

Decision:

Item 6 – Business Management and Monitoring Report

Cllr Charlie Hicks

 

Item 10 – Highways Asset Management Strategy & Policy

Cllr Robin Bennett

 

Item 11 – Parking Standards for New Developments

Cllr Charlie Hicks

Cllr Dan Levy

 

Item 12 – Implementing ‘Decide & Provide’

Cllr Charlie Hicks

Cllr Dan Levy

 

 

6.

Business Management & Monitoring Report - June/July 2022

Cabinet Member: Finance

Forward Plan Ref: 2022/049

Contact: Louise Tustian, Head of Insight & Corporate Programmes Tel: 07741 607452/Kathy Wilcox, Head of Financial Strategy Tel: 07788 302163

 

Report by Corporate Director Customers, Organisational Development & Resources and Director of Finance (CA6).

 

This report presents the July 2022 performance, risk and finance position for the Council.

 

The Cabinet is RECOMMENDED to

a)              Note the report.

b)              Agree the use of a further £0.4m funding from the COVID-19 reserve to extend the funding for the managed teams in the Family Solutions Plus service within Children’s Services.

c)              Note the virements set out in Annex B-2b

 

Additional documents:

Decision:

An amendment was agreed as follows:

 

In recommendation c), replace “B-2b” with “B-2c”

 

Recommendations agreed as amended.

 

7.

Treasury Management Quarterly Report

Cabinet Member: Finance

Forward Plan Ref: 2022/070

Contact: Tim Chapple, Treasury Manager, 07917 262935

 

Report by Director of Finance (CA7).

 

This report covers the treasury management activity for the first quarter of 2022/23 in compliance with the CIPFA Code of Practice on Treasury Management 2021.  It provides an update on the anticipated position and prudential indicators set out in the Treasury Management Strategy Statement & Annual Investment Strategy for 2022/23 agreed as part of the council’s budget and Medium Term Financial Strategy in February 2022.

 

Cabinet is RECOMMENDED to note the report, and to RECOMMEND Council to note the Council’s treasury management activity the first quarter of 2022/23.

 

Additional documents:

Decision:

Recommendations agreed

8.

Workforce Report and Staffing Data - Quarter 1 - April to June 2022 pdf icon PDF 692 KB

Cabinet Member: Corporate Services

Forward Plan Ref: 2022/050

Contact: Karen Edwards, Director of Human Resources, 07825521526

 

Report by Corporate Director Customers, Organisational Development & Resources (CA8).

 

Quarterly staffing report providing details of key people numbers and analysis of main changes since the previous report.

 

The Cabinet is RECOMMENDED to note the report.

 

Additional documents:

Decision:

Recommendations agreed.

 

9.

Responding to the Cost of Living Crisis

Cabinet Member: Finance

Forward Plan Ref: 2022/137

Contact: Robin Rogers, Programme Director (Partnerships and Delivery), 07789923206

 

Report by Corporate Director Customers, Organisational Development & Resources (CA9).

 

This report sets out work already underway by the Council and recommends additional actions that can be taken to mitigate the impact of cost of living rises for those in greatest need.

 

The Cabinet is RECOMMENDED to

 

a)                  Note the arrangements already in place to support residents in the cost of living crises, noted from paragraph 31;

 

b)                  Agree to the proposals for additional support for residents set out in Table 2;

 

c)                  Agree to the funding arrangements included in Table 2 to bring forward the use of £200,000 from the COVID reserve originally agreed to be used for emergency welfare spending in 2025/26 to 2022/23;

 

d)                  Agree to contribute £50,000 to match fund a Council Tax Hardship Fund in West Oxfordshire District Council in 2022/23 funded from the Budget Priorities Reserve and to invite the city and other district councils to draw up similar schemes with a match funding contribution of £50,000 from the County Council.

 

e)                  Note the additional support being put in place for staff in Annex 1.

 

Additional documents:

Decision:

The following amendments were agreed:

 

In Table 2 on Page 11 of Addenda 2, delete “up to £50,000 per district / city authority” and replace with “up to a maximum of £380,000”.

 

Recommendation d) was replaced with the text below

 

RESOLVED to

 

a)                  Note the arrangements already in place to support residents in the cost of living crises, noted from paragraph 31;

 

b)                  Agree to the proposals for additional support for residents set out in Table 2 as amended;

 

c)                  Agree to the funding arrangements included in Table 2 as amended to bring forward the use of £200,000 from the COVID reserve originally agreed to be used for emergency welfare spending in 2025/26 to 2022/23;

 

d)                  Agree to contribute up to a maximum of £380,000 in matched funds to support Council Tax Hardship schemes in 2022/23, as described in paragraph 45, equitably dispersed between the City and District Councils.

 

e)                  Note the additional support being put in place for staff in Annex 1.

 

10.

Highways Asset Management Strategy & Policy

Cabinet Member: Highway Management

Forward Plan Ref: 2021/236

Contact: James Dance, Principal Officer – Asset Renewals Tel: 07392 318900

 

Report by Corporate Director Environment & Place (CA10).

 

This report sets out the start of a new approach and focus for how the County Council undertakes Highway Maintenance and Asset Management.   The new approach is intended to be more aligned to the Oxfordshire Fair Deal Alliance’s priorities and the policies set out in the emerging Local Transport and Connectivity Plan.

 

The Cabinet is RECOMMENDED to

 

a)                  Approve adoption of the Highway Asset Management Policy Statement (Annex 1), Strategy document (Annex 2), and Plan document (Annex 3)

 

b)                  Note the funding situation for Highway Maintenance summarised as Annex 4 that impacts on decisions and programmes which will be picked up through the normal budget setting process.

 

Additional documents:

Decision:

It was agreed to make the following amendment to the Highway Asset Management Policy:

 

Page 101 of Addenda 1

Policy: AMP3

“The County Council will extend maintenance functions wherever possible to include for the betterment of walking, cycling, and other active/more sustainable transport choices (e.g. public transport)”

 

To append:

“and support the Council’s commitment to Vision Zero.”

 

RESOLVED to

 

a)              Approve adoption of the Highway Asset Management Policy Statement (Annex 1, as amended), Strategy document (Annex 2), and Plan document (Annex 3)

 

b)              Note the funding situation for Highway Maintenance summarised as Annex 4 that impacts on decisions and programmes which will be picked up through the normal budget setting process.

 

11.

Parking Standards for New Developments

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2022/105

Contact: Jason Sherwood, Growth Manager South & Vale, 07795 684708

 

Report by Director of Transport & Infrastructure (CA11).

 

Oxfordshire County Council’s Local Transport and Connectivity Plan (LTCP), adopted July 2022, outlines a clear vision to deliver a net-zero Oxfordshire transport and travel system by 2040. One of the policies within the LTCP that will be key to supporting this vision is realised is Policy 33, which sets out how the council is seeking to reduce and restrict car parking availability while also creating more attractive places for residents to live and work in.

 

The Cabinet is RECOMMENDED to adopt and implement the revised ‘Parking Standards for New Developments’ as a formal supplementary document to the Local Transport and Connectivity Plan (LTCP).

 

Additional documents:

Decision:

Item deferred to Cabinet on 18 October 2022.

 

12.

Implementing ‘Decide & Provide’: Requirements for Transport Assessments

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2022/104

Contact: Jason Sherwood, Growth Manager South & Vale, 07795 684708

 

Report by Director of Transport & Infrastructure (CA12).

 

Oxfordshire County Council’s Local Transport and Connectivity Plan (LTCP), adopted July 2022, outlines a clear vision to deliver a net-zero Oxfordshire transport and travel system by 2040. One of the policies within LTCP that will be key to ensuring this vision is realised is Policy 36, which sets out how a ‘decide and provide’ approach to transport planning will be adopted.

 

The Cabinetis RECOMMENDED to adopt the ‘Implementing ‘Decide & Provide’: Requirements for Transport Assessments’ as a formal supplementary document to the Local Transport and Connectivity Plan.

 

Additional documents:

Decision:

Recommendations agreed.

13.

Terms of Reference for new Integrated Care Partnership for Buckinghamshire, Oxfordshire and Berkshire West

Cabinet Member: Public Health & Equality

Forward Plan Ref: 2022/157

Contact: David Munday, Consultant in Public Health, 07922 849652

 

Report by Corporate Director for Public Health & Wellbeing (CA13).

 

The Health and Care Act 2022 established Integrated Care Systems (ICSs) as legal entities and created new NHS bodies called Integrated Care Boards (ICBs). Within this legislation all ICSs are required to establish new partnership forums called Integrated Care Partnerships (ICPs). These bring together ICBs and Local Authorities (LAs) with responsibility for Social Care and Public Health in order to integrate the services they plan, purchase, and provide for local residents.

 

Cabinet is RECOMMENDED to

 

a)              APPROVE the establishment of a new joint committee- the Integrated Care Partnership covering the Buckinghamshire Oxfordshire and Berkshire West area- and in principle, the working draft terms of reference for this partnership (See Annex 1)

 

b)              APPROVE the appointment of 2 cabinets members of Oxfordshire County Council to this partnership

 

c)              NOTE- the Leader of Oxfordshire County Council will agree the final version of the Terms of References once finalised in collaboration with all other founding partners.

 

Additional documents:

Decision:

Recommendations agreed.

 

14.

For information: Cabinet Responses to Reports from Scrutiny Committees pdf icon PDF 109 KB

For information only:

 

The Cabinet Responses to the following reports from Scrutiny Committees:

 

·       Report of the Carbon Reduction Targets Working Group – Commissioned by the Place Overview & Scrutiny Committee (to follow)

 

·       Report of the Place Overview & Scrutiny Committee: Scrutiny of Local Transport and Connectivity Plan (to follow)

 

·       Recommendations of the Performance & Corporate Services Overview & Scrutiny Committee re 2022/23 Equality, Diversity and Inclusion Action Plan

 

·       Voluntary Sector Strategy – Report of the People Overview & Scrutiny Committee

 

·       Digital Inclusion Strategy – Report of the People Overview & Scrutiny Committee (to follow)

 

Additional documents:

15.

Forward Plan and Future Business pdf icon PDF 259 KB

Cabinet Member: All

Contact Officer: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA15.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Additional documents:

Decision:

It was confirmed that the Property Strategy will come to Cabinet on 15 November 2022.  The report and update were noted with that amendment.