Agenda and decisions

Venue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Colm Ó Caomhánaigh  Tel: 07393 001096; E-Mail:  colm.ocaomhanaigh@oxfordshire.gov.uk

Link: video link https://oxon.cc/Cabinet19072022

Items
No. Item

1.

Apologies for Absence

Decision:

None

2.

Declarations of Interest

- guidance note opposite

Decision:

None

3.

Minutes pdf icon PDF 547 KB

To approve the minutes of the meeting held on 21 June 2022 (CA3) and to receive information arising from them.

Decision:

4.

Questions from County Councillors pdf icon PDF 230 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

See Annex

5.

Petitions and Public Address pdf icon PDF 192 KB

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. 

 

To facilitate ‘hybrid’ meetings we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e., 9am on Wednesday 13 July 2022.  Requests to speak should be sent to colm.ocaomhanaigh@oxfordshire.gov.uk

 

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.

Additional documents:

Decision:

A petition was received from David Henwood with regard to the Cowley LTN.

 

The Chair agreed to the following requests to speak:

 

6. Cowley LTN Experimental TRO

James Schumann

Richard Parnham

Duncan Parkes

Matthew Webb

City Cllr Louise Upton

City Cllr Ajaz Rehman

Ella Sinclair

City Cllr Lubna Arshad

Kamruz Zaman

Hannah Cole

Cllr Linda Smith

Danny Yee

Bashir Ahmed

Robin Tucker

Hazel Dawe

Michael Buick

Shams Uddin

Chris Heron

Anna Railton

Sarah Lockyer

Scott Urban

City Cllr Saj Malik

Judith Harley

Sadiea Mustafa-Awan

Qasim Mohammed

Amir Khan

Tina Reid

Michael Evans

Salman Naqvi

Patrick Vale

Jenny Saunders

John Skinner

Anne Stares

Cllr Charlie Hicks

Cllr Dan Levy

Cllr Brad Baines

 

7. Reports from Scrutiny Committees

Climate Reduction Targets: Cllr Yvonne Constance

LTCP: Cllr Charlie Hicks

Equality Diversity & Inclusion: Cllr Michael O’Connor

Voluntary & Community Sector Strategy: Cllr Ian Corkin

Digital Inclusion Strategy: Cllr Ian Corkin

 

9. Capital Programme

City Cllr Katherine Miles

Robin Tucker

 

17. Didcot Garden Town HIF

Cllr Charlie Hicks

 

6.

Cowley LTN Experimental TRO pdf icon PDF 210 KB

Cabinet Member: Highway Management

Forward Plan Ref: 2022/051

Contact: Naomi Barnes, Project Manager, 07824528681

 

Report by Corporate Director Environment & Place.

 

*** The Annexes are published as Supplementary Documents due to their number and length. ***

 

To make permanent or remove.

 

The Cabinet is RECOMMENDED to:

 

a)              Incorporate the provisions of the current Experimental Traffic Regulation Orders (ETRO) into a Traffic Regulation Order (TRO) for the Church Cowley, Florence Park and Temple Cowley areas that are Low Traffic Neighbourhoods (LTNs).

 

b)              Undertake further community and stakeholder engagement in order to further refine and improve the scheme, with any changes to be implemented by Spring 2023.

 

c)              Undertake a process of monitoring and reviewing all elements of the scheme, and to bring forward proposals for changes through the consultation process which may include (but not necessarily be limited to): replacing some hard closures with ANPR-controlled traffic filters; reviewing the exact location of some installations within a road; replacing others with elements such as parklets in order to deliver public realm improvements

 

Additional documents:

Decision:

An amendment was agreed as follows:

 

In Supplementary Documents for Item 6 Part 2, Annex 7, page 126

 

section headed "Religion or belief"

 

In column 4, delete word "crematorium" and replace with "burial ground"

 

In column 5, delete entirely the paragraph "Liaise with Crematorium regarding later hours and portable lighting in the winter could allow ceremonies to be completed".

 

Recommendations agreed.

 

7.

Reports from Scrutiny Committees pdf icon PDF 188 KB

The following reports are presented from scrutiny committees:

 

·       Report of the Carbon Reduction Targets Working Group – Commissioned by the Place Overview & Scrutiny Committee (CA7a)

 

·       Report of the Place Overview & Scrutiny Committee: Scrutiny of Local Transport and Connectivity Plan (CA7b)

 

·       Recommendations of the Performance & Corporate Services Overview & Scrutiny Committee re 2022/23 Equality, Diversity and Inclusion Action Plan (CA7c)

  

Additional documents:

8.

Business Management & Monitoring Report - May 2022 pdf icon PDF 703 KB

Cabinet Member: Cabinet Member for Finance

Forward Plan Ref: 2022/016

Contact: Louise Tustian, Head of Insight & Corporate Programmes Tel: 07741 607452/Kathy Wilcox, Head of Financial Strategy Tel: 07788 302163

 

Report by Corporate Director Customers, Organisational Development & Resources and Director of Finance (CA8).

 

To note and seek agreement of the report.

 

The Cabinet is RECOMMENDED to

 

a)          note the report.

b)          agree the virements set out in Annex B-2a

c)          note the virements and supplementary estimate set out in Annex B-2b and B-2c

d)          agree the proposed update to the Review of Charges for 2022/23 as set out in paragraphs 94 and 95 of Annex B.

e)          note the additional £5.9m Business Rate funding set out in Annex B paragraph 130 and agree that this should be added to the Business Rates Reserve pending agreement about the use of this funding.

 

Additional documents:

Decision:

Recommendations agreed

 

9.

Capital Programme Update and Monitoring Report - May 2022 pdf icon PDF 517 KB

Cabinet Member: Finance

Forward Plan Ref: 2022/015

Contact: Kathy Wilcox, Head of Financial Strategy Tel: 07788 302163

 

Report by Director of Finance (CA9).

 

Financial Report on capital spending against budget allocations, including any necessary capital programme approvals.

 

The Cabinet is RECOMMENDED to:

 

Re-profiling

a)                  Agree the re-profiling of HIF1, HIF2, A40 and the Banbury & Bicester  programmes (paragraphs 19,20)

 

Grant funding

b)                  Agree the inclusion in the Capital Programme of the following grant funding updates and allocation:

·             High Needs Provision Capital Allocations for 2022/23 and 2023/24 of £15.7m to the basic need programme to address SEN provision (Paragraph 61),

·             £2.2m Sustainable Warmth Fund for Home Upgrade grant (Paragraph 70),

·             Highways Structural Maintenance Programme between 2022/23 and 2024/25 of £25.2m towards the annual maintenance programmes (Paragraph 65)

 

Capital Programme Governance and prioritisation

c)                  Endorse the changes to Capital Programme governance, noting the enhanced role of Cabinet and rollout of changes to strengthen internal structures and procedures. (paragraph 78 and annex 3, structure chart).

 

d)                  Agree to a full review of the Capital Programme, in light of pressures and rising inflation costs (paragraph 80)

 

e)                  Agree that the Housing & Growth Deal should be reported at project level rather than programme level, as set out in paragraph 32.

 

f)                    Endorse the latest capital monitoring position for 2022/23 set out in Annex 1, noting the return of £1.7m corporate funds from the Defect Liability Programme.

 

g)                  Approve the updated Capital Programme at Annex 2 incorporating the changes set out in this report.

 

Additional documents:

Decision:

Recommendations agreed

 

10.

Oxfordshire-Cherwell Partnership Transition Plan pdf icon PDF 241 KB

Cabinet Member: Leader

Forward Plan Ref: 2022/071

Contact:Robin Rogers, Programme Director, robin.rogers@oxfordshire.gov.uk

 

Report by Interim Chief Executive (CA10).

 

SUPPLEMENTARY DOCUMENT:

Oxfordshire-Cherwell Partnership Transition Arrangements Summary

 

To appove the transition plans for the discontinuance of the Oxfordshire County Council – Cherwell District Council s113 Agreement.

 

Cabinet is RECOMMENDED to:

 

a)                  Note the conclusions of the Joint Shared Services and Personnel Committee (JSSP) as set out in Table 1;

 

b)                  Agree the transition arrangements as set out in Table 1;

 

c)                  Note the financial implications as set out in Annex A, which are incorporated in the Business Management & Monitoring Report for 2022/23 elsewhere on this agenda;

 

d)                  Note that the on-going financial impact will be addressed as part of the Budget and Business  Planning process for 2023/24;

 

e)                  Delegate to the Interim Chief Executive powers to operate, terminate, extend or vary the new arrangements with Cherwell District Council where they relate to executive functions.

 

Additional documents:

Decision:

Recommendations agreed

 

11.

Oxfordshire Strategic Rail Freight Interchange pdf icon PDF 224 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2021/164

Contact: Joy White, Principal Transport Planner Tel: 07554 103522

 

Report by Corporate Director Environment & Place (CA11).

 

To seek delegated authority for officers to respond in the council’s statutory consultee role, to consultations on this proposed development, which, as Nationally Significant Infrastructure Project, falls outside the council’s current Scheme of Delegation.

 

The Cabinet is RECOMMENDED to approve Oxfordshire County Council’s response to a non-statutory public consultation on the proposals for the Oxfordshire Strategic Rail Freight Interchange.

Additional documents:

Decision:

Recommendations agreed

12.

Digital Inclusion Strategy pdf icon PDF 241 KB

Cabinet Member: Corporate Services

Forward Plan Ref: 2022/021

Contact: Elena Grant, Policy Officer Tel: 07825 403173

 

Report by Corporate Director Customers, Organisational Development & Resources (CA12).

 

To seek approval of the Oxfordshire Digital Inclusion Strategy and agree the actions that the County Council will undertake.

 

The Cabinet is RECOMMENDED to

 

a)                  Approve the OCC Digital Inclusion Strategy.

 

b)                  Approve the annual review by Cabinet and People Overview & Scrutiny Committee of our progress against the commitments set out in the strategy.

 

c)                  Approve the Oxfordshire Digital Inclusion Charter.

 

Additional documents:

Decision:

Report from the scrutiny committee noted.

Recommendations agreed.

 

13.

Equality, Diversity and Inclusion Action Plan 2022-23 pdf icon PDF 232 KB

Cabinet Member: Public Health & Equality

Forward Plan Ref: 2022/069

Contact: Lauren Rushen, Senior Policy Officer, 07990367851

 

Report by Corporate Director Customers, Organisational Development & Resources (CA13).

 

To agree the equality, diversity and inclusion action plan for 2022-23.

 

Cabinet is RECOMMENDED to

 

a)                  adopt the Equality, Diversity and Inclusion Action Plan for 2022-2023;

 

b)                  agree delegated authority to the Corporate Director Customers, Organisational Development and Resources to agree minor typographical changes to the action plan and an updated foreword from the Leader.

 

Additional documents:

Decision:

Report from the scrutiny committee noted.

Recommendations agreed.

 

14.

Provision of Services for Adults and children affected by Domestic Abuse pdf icon PDF 229 KB

Cabinet Member: Public Health & Equality

Forward Plan Ref: 2022/043

Contact:Rosie Winyard, Interim Senior Public Health Principle, 07564055880

 

Report by Corporate Director for Public Health & Wellbeing (CA14).

 

Cabinet approval is sought for: permission to commence a procurement exercise for accomodation and support services for adults and children affected by domestic abuse and; provide a support service for perpatrators to reduce associated harms in line with the Domestic Abuse Act 2021.

 

Cabinet is RECOMMENDED to

 

a)              Agree the proposed commencement of a procurement exercise for Oxfordshire domestic abuse services, including IDVA (Independent Domestic Violence Advocates) and Perpetrator provision in 2022.

 

b)              Agree the progress of the statutory duties set out in the Domestic Abuse Act 2021, including the Needs Assessment and Overarching Domestic Abuse Strategy 2022

 

Additional documents:

Decision:

Recommendations agreed

 

15.

Oxfordshire Voluntary and Community Sector Strategy pdf icon PDF 385 KB

Cabinet Member: Public Health & Equality

Forward Plan Ref: 2022/025

Contact: Emily Schofield, Acting Head of Strategy Tel: 07881 311707 / Karina Russell, Senior Policy Officer Tel: 07917 921511

 

Report by Acting Head of Strategy (CA15).

 

To seek approval for the draft Oxfordshire Voluntary and Community Sector Strategy.

 

Cabinet is RECOMMENDED to approve the Voluntary and Community Sector (VCS) Strategy for 2022 – 2027.

Additional documents:

Decision:

Recommendations agreed

 

16.

Oxford 'Street Voice' Citizen's Jury pdf icon PDF 434 KB

Cabinet Member: Corporate Services

Forward Plan Ref: 2022/089

Contact: Claire Taylor, Corporate Director – Customers, Organisational Development and Resources, claire.taylor@oxfordshire.gov.uk

 

Report by Corporate Director – Customers, Organisational Development and Resources (CA16).

 

*** ANNEX TO FOLLOW ***

 

To note the independent research project undertaken by the consortium of researchers from Oxford University and request that Overview and Scrutiny consider a dedicated event in September 2022 to consider the findings in committee. To formally record its thanks to the residents who participated in the Jury and commit to consideration and response to the recommendations from the Jury.

 

The Cabinet is RECOMMENDED to

 

a)                  Note the independent research project undertaken by the consortium of researchers from Oxford University (annex 1) and request that Overview and Scrutiny consider a dedicated event in September 2022 to consider the findings in committee.

 

b)                  Formally record its thanks to the residents who participated in the Jury and commit to consideration of and response to the recommendations from the Jury and any subsequent Overview and Scrutiny Committee considerations.

 

Additional documents:

Decision:

Recommendation agreed with an amendment to a): to delete “in September 2022”

 

17.

Didcot Garden Town HIF1 - Compulsory Purchase and Side Road Orders pdf icon PDF 803 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2021/134

Contact: Timothy Mann, Senior Project Manager, Tel 07922 848408

 

Report by Director of Growth & Economy (CA17).

 

The information in this case is exempt in that it falls within the following prescribed categories:

 

2. Information which is likely to reveal the identity of an individual.

 

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The CPO Schedules in Annex A, Appendix 8b and in Annex B, containing exempt information under the above paragraph are attached.

 

*** The Annexes are published as Supplementary Documents due to their number and length. ***

 

To seek approval of the Statement of Reasons and Orders Plans and approval to make the Compulsory Purchase and Side Road Orders.

 

The Cabinet is RECOMMENDED to:

 

a)              Confirm that the acquisition of the land and new rights identified on the map attached to this report (Annex B) (“the Order Map”) being the map accompanying The Oxfordshire County Council (Didcot Garden Town Highways Infrastructure – A4130 Improvement (Milton Gate to Collett Roundabout), A4197 Didcot to Culham Link Road and A415 Clifton Hampden Bypass) Compulsory Purchase Order 2022 (“the CPO”) is necessary for highway purposes;

 

b)              Approve the CPO, the Order Map, the SRO, the plans accompanying the SRO (“SRO Plans”) and the Bridge Scheme all substantially in the form annexed to this report but to delegate to the Director of Transport and Infrastructure following consultation with the Director of Law & Governance, authority to modify them as necessary;

 

c)              Authorise the  Director of Law & Governance to make The Oxfordshire County Council (Didcot Garden Town Highways Infrastructure – A4130 Improvement (Milton Gate to Collett Roundabout), A4197 Didcot to Culham Link Road and A415 Clifton Hampden Bypass) Compulsory Purchase Order 2022 pursuant to Sections 239, 240, 246, 250 and 260 of the Highways Act 1980 (as amended) and Parts II and III of Schedule 2, and Schedule 3 to the Acquisition of Land Act 1981 for the purpose of acquiring the land and interests shown on the Order Map and described in the Schedules to the CPO (or such lesser area of land should this in his opinion be appropriate) to facilitate the construction of new highway and other necessary and related works and mitigation on such land and to affix the Common Seal of the Council to the CPO and to the Order Map;

 

d)              Authorise the Director of Law & Governance to make The Oxfordshire County Council (Didcot to Culham Thames Bridge) Scheme 2022 (“the Bridge Scheme”) pursuant to Section 106(3) of the Highways Act 1980 (as amended) for the purpose of allowing construction of a bridge over a navigable waterway, being the Thames River and to affix the Common Seal of the Council to the Bridge Scheme and its accompanying plan(s);

 

e)              Authorise the  Director of Law & Governance to make The Oxfordshire County Council (Didcot Garden Town Highways Infrastructure – A4130 Improvement  ...  view the full agenda text for item 17.

Additional documents:

Decision:

Recommendations agreed

 

18.

Delegated Powers - July 2022 pdf icon PDF 214 KB

Cabinet Member: Leader

Forward Plan Ref: 2022/017

Contact: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096

 

Report by Director of Law & Governance (CA18).

 

To report on a quarterly basis any executive decisions taken under the specific powers and functions delegated under the terms of Part 7.1 (Scheme of Delegation to Officers) of the Council’s Constitution – Paragraph 6.3(c)(i).  It is not for Scrutiny call-in.

 

19.

Forward Plan and Future Business pdf icon PDF 219 KB

Cabinet Member: All

Contact Officer: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA19.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Additional documents: