Agenda and decisions

Venue: Council Chamber - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Colm Ó Caomhánaigh  Tel: 07393 001096; E-Mail:  colm.ocaomhanaigh@oxfordshire.gov.uk

Link: video link https://oxon.cc/Cabinet21062022

Items
No. Item

1.

Apologies for Absence

Decision:

None

2.

Declarations of Interest

- guidance note opposite

Decision:

None

3.

Minutes pdf icon PDF 365 KB

To approve the minutes of the meeting held on 24 May 2022 (CA3) and to receive information arising from them.

Decision:

Approved

4.

Questions from County Councillors pdf icon PDF 230 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Additional documents:

Decision:

See Annex

 

5.

Petitions and Public Address pdf icon PDF 187 KB

Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. 

 

To facilitate ‘hybrid’ meetings we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e., 9am on Wednesday 15 June 2021.  Requests to speak should be sent to chris.reynolds@oxfordshire.gov.uk

 

If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that if the technology fails, then your views can still be taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet.

Decision:

10. Report from the Oxfordshire Joint Health Overview & Scrutiny Committee

Cllr Jane Hanna

 

11. SEND top-up funding for schools

Carole Thomson

 

13. Local Transport and Connectivity Plan

Cllr Charlie Hicks

Graham Smith

John Center

Deborah Glass Woodin

Danny Yee

 

14. Vision Zero

Alison Hill

Peter Barnett

Danny Yee

Cllr Dan Levy

 

15. National Bus Strategy – Enhanced Partnership

Danny Yee

 

17. HIF1 Grant Determination Agreement

Greg O’Broin

Chris Hancock

Richard Harding

Cllr Robin Bennett

Cllr Charlie Hicks

Cllr Ian Middleton

 

6.

Annual Performance Report 2021-2022 and Provisional Revenue Outturn 2021/22 pdf icon PDF 717 KB

Cabinet Members: Finance and Corporate Service

Forward Plan Ref: 2022/067

Contact: Louise Tustian, Head of Insight & Corporate Programmes, louise.tustian@oxfordshire.gov.uk; Kathy Wilcox, Head of Financial Strategy, 07788 302163

 

Report by Corporate Director Customers, Organisational Development & Resources (CA6).

 

The Cabinet is RECOMMENDED to:-

 

a.    To note the Annual Report for 2021/22.

b.    To note the summary of the provisional year - end financial position for 2021/22 along with the year-end position on general balances and earmarked reserves as set out in Annex B.

c.    To note the virements set out in Annex B-2.

d.    To agree that the surplus on the On-Street Parking Account at the end of the 2021/22 financial year that has not yet been applied to fund eligible expenditure in accordance with Section 55(4) of the Road Traffic Regulation Act 1984, can be carried forward to the 2022/23 financial year as set out in Annex B-3c.

e.    To approve the transfer of £4.6m underspends to general balances as set out in paragraph 6.6.

f.     To approve the updated risk share arrangements for the pooled budgets for Live Well and Age Well services from 1 April 2022 to 31 March 2023 as set out in paragraph 8.1.

g.    To approve the use of directorate underspends to offset the £1.2m overspend on COVID-19 costs related to High Needs in Children’s Services as set out in paragraph 7.1.

 

Additional documents:

Decision:

Recommendations agreed

 

7.

Provisional Capital Outturn 2021/22 pdf icon PDF 372 KB

Cabinet Member: Finance

Forward Plan Ref: 2021/225

Contact: Kathy Wilcox, Head of Financial Strategy Tel: 07788 302163

 

Report by Director of Finance (CA7).

 

To note the performance against the capital programme for 2021/22 as set out in the report.

 

The Cabinet is RECOMMENDED to note the performance against the capital programme for 2021/22 as set out in the report.

Additional documents:

Decision:

Recommendations agreed

 

8.

Treasury Management Annual Performance Report pdf icon PDF 916 KB

Cabinet Member: Finance

Forward Plan Ref: 2022/027

Contact: Tim Chapple, Treasury Manager, 07917 262935

 

Report by Director of Finance (CA8).

 

To note the report and recommend Council to note the council’s treasury management activity in 2021/22.

 

Cabinet is RECOMMENDED to note the report, and to RECOMMEND Council to note the council’s treasury management activity in 2021/22.

 

Decision:

Recommendations agreed

 

9.

Workforce Report and Staffing Data - Quarter 4 - January-March 2022 pdf icon PDF 618 KB

Cabinet Member: Corporate Services

Forward Plan Ref: 2021/220

Contact: Karen Edwards, Director of Human Resources Tel: 07825 521526

 

Report by Director of Human Resources (CA9).

 

Quarterly staffing report providing details of key people numbers and analysis of main changes since the previous report.

 

Cabinet is RECOMMENDED to note the report.

 

Additional documents:

Decision:

Recommendations agreed

 

10.

Report from the Joint Health Overview and Scrutiny Committee: Care Homes/National Covid Enquiry pdf icon PDF 357 KB

The Cabinet is RECOMMENDED to:-

 

Consider the letter endorsed by the Joint Health Overview and Scrutiny Committee on 09 June 2022 and propose its response. 

 

 

 

Additional documents:

11.

SEND top-up funding for Schools pdf icon PDF 232 KB

Cabinet Member: Children, Education & Young People’s Services

Forward Plan Ref: 2022/064

Contact: Kate Bradley, Head of SEND, 07584 262422

 

Report by Corporate Director for Children’s Service (CA11).

 

To update on the SEND Review:right support, right place, right time and to agree the SEND top-up funding for Schools.

 

TheCabinetisRECOMMENDED to

 

a)                Agree to continue the currentenhancementinTop-Upfundingfor EarlyYearssettings, mainstreamPrimary,mainstreamSecondaryandSpecial School forecast at approximately £4.1M for academic year 2022-23.

 

b)                Agree an approach that timetables the 2023-24 Top-Up funding decision as part of the Councils annual budget setting process to allow schools more time for planning

 

Decision:

Recommendations agreed

 

12.

Cabinet response to Transgender Motion from Council pdf icon PDF 233 KB

Cabinet Member: Public Health & Equality

Forward Plan Ref: 2022/065

Contact:Emily Schofield, Acting Head of Strategy, 07881 311707

 

Report by Corporate Director Customers, Organisational Development & Resources (CA12).

 

To agree the recommendations set out in the paper.

 

The Cabinet is RECOMMENDED to

 

a)                  Agree the commissioning of research to provide an evidence base to underpin prioritisation and delivery

 

b)                  Agree to update our Including Everyone framework to set out our commitment to transgender and non-binary residents

 

c)                  Agree the approach to providing gender inclusive bathrooms through the council’s Property Strategy

 

d)                  Agree the approach to providing consistent and inclusive language

 

e)                  Agree to the development of an LGBTIQA+ guidance document

 

f)                    Agree to an annual review of progress

 

Decision:

Recommendations agreed

 

13.

Local Transport and Connectivity Plan (LTCP) pdf icon PDF 277 KB

Cabinet Member: Highway Management/Travel & Development Strategy

Forward Plan Ref: 2021/237

Contact: Joseph Kay, Strategic Transport Lead Tel: 07827 979234 / Melissa Goodacre, Infrastructure Team Leader Tel: 07825 314780

 

Report by Corporate Director Environment & Place (CA13).

 

To seek agreement of the LTCP document and supporting strategies for adoption by full Council in July 2022.

 

Cabinet are RECOMMENDED to

 

a)              Approve the content of the LTCP document, and the supporting strategies for adoption by the County Council on 12th July 2022, and

 

b)              Delegate the decision on the final LTCP document, including graphical format to the Corporate Director for Environment and Place in consultation with the Cabinet Member for Travel and Development Strategy.

Additional documents:

Decision:

Amended recommendations were agreed as follows:

 

a) Approve the content of the LTCP document, and the supporting strategies subject to consideration of the recommendations from the Place Overview and Scrutiny Committee, for adoption by the County Council on 12th July 2022, and

 

b) Delegate the decision on the final LTCP document, including consideration of the recommendations from the Place Overview and Scrutiny Committee and graphical format to the Corporate Director for Environment and Place in consultation with the Cabinet Member for Travel and Development Strategy.

 

14.

Vision Zero pdf icon PDF 500 KB

Cabinet Member: Highway Management

Forward Plan Ref: 2022/082

Contact: Paul Fermer, Asst Director Community Operations, 07825 273984 / Caroline Coyne, Assistant Project Manager, caroline.coyne@oxfordshire.gov.uk

 

Report by Corporate Director Environment & Place (CA14).

 

Approve the County Council Vision Zero commitment.

 

The Cabinet is RECOMMENDED to

 

(a)                    Approve the County Council Vision Zero commitment to: “Eliminate all fatalities and severe injuries on Oxfordshire’s roads and streets, to have a safer, healthier, and more equitable mobility for all.  Work closely with partners and stakeholders to take a whole system approach, working together on infrastructure, behaviour, technology and legislation to achieve this change” 

 

(b)                   To note the proposed ‘Vision Zero’ programme and governance arrangements being assembledas set out within this report.

 

(c)                    To note the drawdown of initial funding of £0.25m from the Budget Priorities Reserve to develop and start to progress the implementation of Vision Zero. Required for additional resources and delivery of key infrastructure changes at known areas of concern for road users.

 

Decision:

Recommendations agreed

 

15.

National Bus Strategy - Enhanced Partnership pdf icon PDF 461 KB

Cabinet Member: Highway Management

Forward Plan Ref: 2021/214

Contact: John Disley, Infrastructure Strategy & Policy Manager, 07767006742

 

Report by Corporate Director Environment & Place (CA15).

 

To seek approval of the Enhanced Partnership.

 

Cabinet is RECOMMENDED to

 

a)              Approve the draft Oxfordshire Enhanced Partnership Document (attached as Annex 1) for submission to the Department for Transport.

 

b)              Consult on the draft Enhanced Partnership Document with all Oxfordshire Bus Operators, for the statutory 28 objection period.

 

Additional documents:

Decision:

An amendment was agreed to Annex A of Oxfordshire Enhanced Partnership Plan & Scheme:

 

On page 667 in the row headed “Bus Lanes” it currently states under “Timescale”: “Existing facilities to be retained at least at current hours of operation”.

 

Append “ – bus lanes will only be removed if modelling can show that alternative bus priority measures would improve bus journey times and cycle and pedestrian safety.”

 

Recommendations agreed with the amendment above.

 

16.

EXEMPT ITEMS

In the event that any Member or Officer wishes to discuss the information set out in Annex 1 to Agenda Item 17 or the Annexes to Agenda Item 18, the Cabinet will be invited to resolve to exclude the public for the consideration of the Annex by passing a resolution in relation in the following terms:

 

"that the public be excluded during the consideration of the Annexes since it is likely that if they were present during that discussion there would be a disclosure of "exempt" information as described in Part I of Schedule 12A to the Local Government Act, 1972 and specified below the item in the Agenda".

 

NOTE:

The reports do not contain exempt information and are available to the public.

 

THE EXEMPT ANNEXES TO THE ITEMS NAMED HAVE NOT BEEN MADE PUBLIC AND SHOULD BE REGARDED AS ‘CONFIDENTIAL’ BY MEMBERS AND OFFICERS ENTITLED TO RECEIVE THEM.

 

Decision:

It was agreed that there was no need to go into private session.

 

17.

HIF1 Grant Determination Agreement pdf icon PDF 404 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2022/045

Contact: Hannah Battye, Head of Infrastructure Delivery, 07808 573 932

 

Report by Corporate Director Environment & Place (CA17).

 

The information in this case is exempt in that it falls within the following prescribed categories:

 

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Annex 1 containing exempt information under the above paragraph is attached.

 

The Cabinet is RECOMMENDED to:

 

1.    Approve the amendments to the Grant Determination Agreement (GDA)

 

2.    Seek an additional letter of comfort from Homes England and Department of Levelling Up, Housing and Communities (DLUHC).

 

3.    Authorise the signing of the Grant Determination Agreement by the Director for Transport and Infrastructure, in consultation with the Director of Law & Governance, Director of Finance, Cabinet Member for Travel and Development Strategy and Cabinet Member for Finance.

 

Additional documents:

Decision:

Recommendation agreed

 

18.

HIF 2 Smart Corridor – Amendment of Grant determination Agreement / Deed of Variation pdf icon PDF 215 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2022/080

Contact: Hannah Battye, Head of Infrastructure Delivery, 07808 573 932

 

Report by Corporate Director Environment & Place (CA18).

 

The information in this case is exempt in that it falls within the following prescribed categories:

 

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

and since it is considered that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Annexes containing exempt information under the above paragraph are attached.

 

To seek approval for GDA amendment / Deed of Variation.

 

The Cabinet is RECOMMENDED to

 

a)                  Note the draft terms of the proposed Deed of Variation

 

b)                  Authorise the Director of Transport & Infrastructure, in consultation with the Director of Law & Governance and Director of Finance, to finalise the terms of, and enter the Deed of Variation to the Grant Determination Agreement.

 

Additional documents:

Decision:

Recommendations agreed

 

19.

Forward Plan and Future Business pdf icon PDF 243 KB

Cabinet Member: All

Contact Officer: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA19.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Additional documents:

Decision:

Noted