Agenda and decisions

Venue: Bodicote House, Banbury, OX15 4AA

Contact: Colm Ó Caomhánaigh  Tel: 07393 001096; E-Mail:  colm.ocaomhanaigh@oxfordshire.gov.uk

Link: video link https://oxon.cc/Cabinet20072021

Items
No. Item

1.

Apologies for Absence

Decision:

None

2.

Declarations of Interest

- guidance note opposite

Decision:

None

3.

Minutes pdf icon PDF 526 KB

To approve the minutes of the meeting held on 22 June 2021 (CA3) and to receive information arising from them.

Decision:

Approved

4.

Questions from County Councillors pdf icon PDF 472 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

See attached Annex

5.

Petitions and Public Address pdf icon PDF 181 KB

This Cabinet meeting will be held virtually in order to conform with current guidelines regarding social distancing. Normally requests to speak at this public meeting are required by 9 am on the day preceding the published date of the meeting. However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9 am on Wednesday 14 July 2021. Requests to speak should be sent to colm.ocaomhanaigh@oxfordshire.gov.uk together with a written statement of your presentation to ensure that if the technology fails then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting.

 

Where a meeting is held virtually and the addressee is unable to participate virtually their written submission will be accepted.

 

Written submissions should be no longer than 1 A4 sheet.

Decision:

Item 10 – Draft Oxfordshire Plan 2050: Professor Richard Harding, Chairman, CPRE – The Countryside Charity

 

Item 13 – A40 HIF2 Smart Corridor: Graham Smith, Cyclox

 

6.

A Fair Deal for Oxfordshire - Shaping Our Immediate and Longer-Term Priorities pdf icon PDF 237 KB

Cabinet Member: Leader

Forward Plan Ref: 2021/118

Contact: Claire Taylor, Corporate Director Customer, Organisation Development & Resources Tel: 07919 367072

 

Report by Chief Executive (CA6).

 

*** Annex 1 is to follow ***

 

Following the Oxfordshire County Council elections on 6 May 2021, a new administration was formed: the Oxfordshire Fair Deal Alliance.

 

This report sets out the policy objectives and areas of priority for the new administration. In line with the administration’s ambition to listen to our communities and to be open, transparent and ensure the organisation is more accessible to all, a clear one-page document has been developed.

 

Cabinet is recommended to:

 

a)           Approve the approach to the development of a new strategic planfor the period commencing 2022/23, including a programme of public consultation ‘Oxfordshire Conversations’ and stakeholder engagement to take place in the autumn.

  

b)           Endorse the priorities of the Oxfordshire Fair Deal Alliance as set out in paragraph 6 (and the attached annex) to form the basis of these conversations and a new strategic plan.

 

Additional documents:

Decision:

Recommendations agreed with the Annex as published in Addenda 3

7.

Business Management & Monitoring Report - May 2021 pdf icon PDF 2 MB

Cabinet Member: Cabinet Member for Finance

Forward Plan Ref: 2021/022

Contact: Louise Tustian, Head of Insight & Corporate Programmes Tel: 07741 607452/Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Corporate Director Customers & Organisational Development and Director of Finance.

 

This report sets out Oxfordshire County Council’s (OCC’s) progress towards Corporate Plan priorities for 2020/21 – April and May 2021.

 

Cabinet is RECOMMENDED:

 

a)            To note April and May 2021 business management and monitoring report.

 

b)           To approve the virement set out in Annex C- 2b and note virements set out in Annex C-2c;

 

c)            To approve the bad debt write off set out in paragraph 44 of Annex C

 

Additional documents:

Decision:

Recommendations agreed

8.

Capital Programme Monitoring Report - May 2021 pdf icon PDF 349 KB

Cabinet Member: Finance

Forward Plan Ref: 2021/020

Contact: Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Director of Finance (CA8).

 

The report is the first capital programme update and monitoring report for the 2021/22 financial year and focuses on the delivery of the capital programme based on projections at the end of May 2021 and new inclusions within the overall ten-year capital programme.

 

The Cabinet is RECOMMENDED to:

 

a)               agree the inclusion in the Capital Programme of the following grants funded schemes:

                       i.       £1.5m Green Homes Grant programme (Paragraph 27);

                     ii.       £2.1m Public Sector De-Carbonisation Grant programme (Paragraph 28),

  

b)              agree the inclusion in the Capital Programme of the following schemes:

                       i.       the New St Edburg’s expansion to 3 Form Entry Primary School with a budget of £10.3m funded from s106 contributions (Paragraph 42);

                     ii.       the A420 Coxwell Road Junction scheme with a budget of £1.80m funded from s106 contributions (Paragraph 44),

 

c)               agree the increase in the budget for the following schemes:

                       i.       £2.2m for the Benson Relief Road scheme funded from Housing & Growth Deal grant and s106 contributions (Paragraph 46);

                     ii.       £0.5m for the Carterton Community Safety Centre funded from s106 contributions (Paragraph 29),

 

d)              note the risk that forward funding of up to £7.0m may be required on the A40 Access to Witney scheme (Paragraph 48) ahead of receipt of s106 contributions,

 

e)               approve the updated Capital Programme at Annex 2 (taking into account recommendations 1-4)

 

Additional documents:

Decision:

Recommendations agreed

9.

SEND Top-Up Funding for Schools pdf icon PDF 219 KB

Cabinet Member: Deputy Leader

Forward Plan Ref: 2021/112

Contact: Hayley Good, Deputy Director of Education Tel: 07551 680562

 

Report by Corporate Director for Children’s Services (CA9).

 

To seek agreement of the SEND top-up funding arrangements for academic year beginning September 2021.

 

The Cabinet is RECOMMENDED to

 

a)               Agree an increase in Top-Up funding for Early Years settings, mainstream Primary, mainstream Secondary and Special Schools. The increase will only be available in the year 2021-2022. 

 

b)              Note that for Secondary Schools, the increased top-up is applicable where the formulaic approach is insufficient for schools to meet the needs of the child. This decision would not reduce the amount of Top-Up funding a Secondary school currently receives.

 

c)               Note that system reform is required for SEND in Oxfordshire. A public consultation on this is planned for later in 2021. The interim arrangements above for Top-Up funding are a holding position while the detailed work in this complex area are worked through.

 

Decision:

Recommendations agreed as amended:

 

a)            Agree an increase of £3.2 million in Top-Up funding for Early Years settings, mainstream Primary, mainstream Secondary and Special Schools. The increase will only be available in the year 2021-2022. 

 

b)            Note that for Secondary Schools, the increased top-up is applicable where the formulaic approach is insufficient for schools to meet the needs of the child. This decision would not reduce the amount of Top-Up funding a Secondary school currently receives.

 

c)            Note that system reform is required for SEND in Oxfordshire. A public consultation on this is planned for later in 2021. The interim arrangements above for Top-Up funding are a holding position while the detailed work in this complex area are worked through.

10.

Draft Oxfordshire Plan 2050 Reg 18 (Stage 2) pdf icon PDF 429 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2020/048

Contact: Dawn Pettis, Strategic Planning Team Leader Tel: 07771 983395

 

Report by Corporate Director Environment & Place (CA10).

 

*** The draft Plan (Annex 1) is included in this agenda pack.  The other documents it references are published separately as Supplementary Documents due to their size and number. ***

 

The draft Oxfordshire Plan 2050 Reg 18 (Stage 2) consultation document is being considered for endorsement by all local planning authorities in Oxfordshire (Cherwell District Council, Oxford City Council, South Oxfordshire District Council, Vale of the White Horse District Council and West Oxfordshire District Council) in July. Once the draft Plan is endorsed, it will go out for public consultation on 30th July for 10 weeks to 8 October.

 

The Cabinet is RECOMMENDED to

 

a)            Consider and agree the process for the Oxfordshire Plan Regulation 18 (Part 2) document for public consultation commencing on 30 July;

b)           Further consider the Plan at its meeting on 21 September after an all member seminar, with a view to making formal representations on the Oxfordshire Plan Regulation 18 (Part 2) by the closing date of 8 October 2021.

 

Additional documents:

Decision:

Recommendations agreed

11.

A40 Access to Witney - In Principle Use of Statutory Powers pdf icon PDF 465 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2021/054

Contact: Tom Shuttleworth, A40 Programme Lead Tel: 07908 059132

 

Report by Corporate Director Environment & Place (CA12).

 

*** Due to the size of the document, Appendix A is published separately as a Supplementary Document ***

 

To seek approval to pursue the implementation of statutory powers to enable the project; and issue Requisition for Information notices.

 

The Cabinet is RECOMMENDED to

 

a)            Note the progress in developing the A40 Access to Witney project specifically the recent public engagement event undertaken to inform the preferred scheme options.

 

b)           Approve Officer’s preferred option recommendation and for the formal adoption by the Council of the A40 Access to Witney as an approved scheme.

 

c)            Approve in principle the development of The Oxfordshire County Council (A40 Access to Witney) Compulsory Purchase Order 202[x] in parallel with negotiations for private acquisition, with such powers of compulsory purchase used only as a matter of last resort, in order to bring forward the timely development of the A40 Access to Witney project. Formal authority for the making of The Oxfordshire County Council (A40 Access to Witney) Compulsory Purchase Order 202[x] will be reported to Cabinet, and necessary approval sought, following public engagement on preferred options and submission of a planning application for the scheme.

 

d)           Approve the preparation and service of statutory notices for the Requisition of Information pursuant to Section 16 Local Government (Miscellaneous Provisions) Act 1976 (as amended) to assist with determining the interests in the land required for the delivery of the scheme.

 

e)            Approve the preparation of The Oxfordshire County Council (A40 Access to Witney) Compulsory Purchase Order 202[x] in draft , together with a draft Order Map, draft Order Schedule, draft Statement of Reasons and all necessary land referencing activity in advance of seeking formal authority to make the Order.

 

Additional documents:

Decision:

Recommendations agreed

12.

A40 HIF 2 Smart Corridor - Preferred Options and Funding pdf icon PDF 442 KB

Cabinet Member: Travel & Development Strategy

Forward Plan Ref: 2021/082

Contact: Tom Shuttleworth, Programme Lead (A40) Tel: 07908 059132

 

Report by Corporate Director Environment & Place (CA13).

 

In summary, the A40 HIF2 Smart Corridor scheme includes three highway enhancement elements, which have now reached preferred option stage informed by the outcome from a recent public engagement exercise:

a)         Element 1: A40 Dual Carriageway extension

b)         Element 2: A40 Integrated Bus Lanes

c)         Element 3: A40 Dukes Cut

 

The report seeks Cabinet approval for the formal adoption of the preferred scheme in order that a planning application can be progressed in parallel with the bringing forward of a Highways Compulsory Purchase Order. Reference the latter statutory powers the in principle use of which was the subject of a report to Cabinet in June 2021 (2021/059).

 

The report sets out how development of the project to preferred option stage has followed the Department for Transport’s Transport Appraisal Guidance (TAG) guidance which provides best practice and guidance on major transport scheme option appraisal and design development.

 

It then goes on to detail how the presented schemes have changed in response to feedback gathered through the recently undertaken public consultation exercise. These changes are now part of the preferred scheme for which formal approval is sought.

 

The financial section confirms that the revised HIF funding allocation will cover all current scheme costs to the value of £106.756m, available through to the end of February 2025.

 

Lastly, the report sets out the statutory blight regime under which the delivery of this project would fall, as a consequence of formally approving the adoption as a preferred scheme. This is supported by a recommendation for a delegation to officers to address any claims made.

 

The Cabinet is RECOMMENDED to:

 

a)            Note the progress in developing the A40 HIF2 Smart Corridor project specifically the recent public engagement event undertaken to inform the preferred scheme options.

 

b)           Approve Officer’s preferred options recommendation and for the formal adoption by the Council of the A40 HIF2 Smart Corridor as an approved scheme.

 

c)            Note the preferred options are confirmed as fully funded following the recent agreement to amend the Grant Determination Agreement with Homes England, securing the full £106.756m budget.

 

d)           To notify Cabinet of the Statutory Blight regime that requires the Council to respond to claims for Statutory Blight pursuant to Part VI, Chapter II and Schedule 13 of the Town and Country Planning Act 1990 (as amended) which would be a consequence of it formally approving the preferred route.

 

e)            In respect to Statutory Blight delegate authority to the Director for Property, Investment & Facilities Management and the Director of Law and Governance to agree appropriate terms in accordance with statutory provisions.

 

Additional documents:

Decision:

Recommendations agreed

13.

Fibre Broadband for Public Buildings pdf icon PDF 229 KB

Cabinet Member: Corporate Services

Forward Plan Ref: 2021/045

Contact: Craig Bower, Programme Director Tel: 07711 411744

 

Report by Director of Digital & ICT (CA14).

 

To seek approval to move to contract with chosen preferred supplier.

 

The Cabinet is RECOMMENDED to

 

Approve delegated authority to the Corporate Director, Customers, Organisational Development and Resources, in consultation with the Cabinet Portfolio Holder for  Corporate Services for awarding a contract to the winning bidder of the council’s procurement of full-fibre broadband for public buildings, up to the value of £8m (Oxfordshire County Council Funding of £5m and Department of Culture, Media and Sport (DCMS) funding of £3m).

  

Additional documents:

Decision:

Recommendations agreed

14.

Delegated Powers - July 2021

Cabinet Member: Leader

Forward Plan Ref: 2021/023

Contact: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096

 

Report by Director of Law & Governance.

 

To report on a quarterly basis any executive decisions taken under the specific powers and functions delegated under the terms of Part 7.1 (Scheme of Delegation to Officers) of the Council’s Constitution – Paragraph 6.3(c)(i).  It is not for Scrutiny call-in.

 

There were no executive decisions taken in the relevant time period April to June 2021.

 

Decision:

Noted

15.

Forward Plan and Future Business pdf icon PDF 240 KB

Cabinet Member: All

Contact Officer: Colm Ó Caomhánaigh, Committee Officer Tel: 07393 001096

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA16.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Additional documents: