Agenda and decisions

Venue: Virtual

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Link: video link to meeting

Items
No. Item

3.

Minutes pdf icon PDF 244 KB

To approve the minutes of the meeting held on  15 December 2020  (CA3) and to receive information arising from them.

Decision:

The Minutes of the Meeting held on 15 December 2020 were approved and signed as an accurate record.

4.

Questions from County Councillors pdf icon PDF 414 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

4 questions with Notice were asked.  Details of the questions and answers and supplementary questions and answers will be set out in the Annex to the minutes.

 

In relation to Question 1, (Question from Councillor John Howson to Councillor Eddie Reeves) Councillor undertook to talk to officers and provide Councillor Howson with a written response as to why it had taken five failed repairs before the real problem with the gully was spotted.

 

In relation to Question 2, (Question from Councillor Liz Leffman to Councillor Lorraine Lindsay-Gale) Councillor Corkin undertook to look at the issue of Children in households with poor connectivity or no access to broadband and provide a written response.

 

5.

Petitions and Public Address pdf icon PDF 186 KB

This Cabinet meeting will be held virtually in order to conform with current guidelines regarding social distancing. Normally requests to speak at this public meeting are required by 9 am on the day preceding the published date of the meeting. However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9 am on Wednesday 13 January 2021. Requests to speak should be sent to deborah.miller@oxfordshire.gov.uk together with a written statement of your presentation to ensure that if the technology fails then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting.

 

Where a meeting is held virtually and the addressee is unable to participate virtually their written submission will be accepted.

 

Written submissions should be no longer than 1 A4 sheet.

Decision:

Cabinet received the following addresses:

 

Item 6 – Councillor Liz Brighouse and Councillor Glynis Phillips

Item 7 - Councillor Liz Brighouse and Councillor Glynis Phillips

Item 8 – Councillor Emma Turnbull

Item 9 – Councillor Liz Brighouse and Councillor John Sanders

Item 10 – Councillor John Sanders

6.

Business Management & Monitoring Report - November 2020 pdf icon PDF 2 MB

Cabinet Member: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2020/118

Contact: Louise Tustian, Head of Insight & Corporate Programmes Tel: 07741 607452/Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Corporate Director Customers & Organisational Development and Director of Finance (CA6).

 

This report sets out Oxfordshire County Council’s (OCC’s) progress towards Corporate Plan priorities for 2020/21 – November 2020.

 

The Cabinet is RECOMMENDED tonote thismonth’s businessmanagement andmonitoring report.

Decision:

Recommendations Agreed

7.

Budget & Business Planning Report 2021/22 - January 2021 pdf icon PDF 707 KB

Cabinet Member: Finance

Forward Plan Ref: 2020/117

Contact: Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Director of Finance (CA7). REPORT TO FOLLOW

 

This report is the culmination of the Budget & Business Planning process for 2021/22 to 2025/26 and sets out the Cabinet’s proposed Corporate Plan and supporting budget, medium term financial strategy, capital programme and supporting strategies.

 

The report is set out in three sections; the Corporate Plan; the revenue budget including the draft council tax precept for 2021/22 and the Medium Term Financial Strategy (MTFS) to 2025/26; and the Capital & Investment Strategy and Capital Programme including the Treasury Management Strategy.  Information outstanding at the time of the Cabinet meeting will be reported to Council when it considers the budget on 9 February 2021.

 

Cabinet’s budget proposals take into consideration the latest information on the council’s financial position outlined in this report; comments from the Performance Scrutiny Committee meeting on 18 December 2020 as well as 14 January 2021; and comments from the public consultation on the budget which closes on Wednesday13 February. The report will therefore be published on Friday 15 February.

 

As final notification of some funding streams is awaited, some further changes may be made to the budget proposals ahead of full Council on 9 February 2021. 

 

Additional documents:

Decision:

Cabinet is RECOMMENDED to RECOMMEND Council to:

 

(a)           approve the Corporate Plan (Section 2.1).

 

In relation to the Revenue Budget and Medium Term Financial Strategy (Section 4);

 

Cabinet is RECOMMENDED to:

 

(b)           approve the Review of Charges for 2021/22 and in relation to the Registration Service, charges also for 2022/23 (Annex A);

(c)           approve the final funding formula for schools for 2021/22 subject to the decision by the Secretary of State for Education (Annex B);

(d)           approve the Financial Strategy for 2021/22 (Section 4.5);

(e)           approve the Earmarked Reserves and General Balances Policy Statement 2020/21 (Section 4.6), including the creation of a new COVID-19 Reserve; and

(f)            to note that the Leader of the Council will, following consultation with the Director of Finance and the Cabinet Member for Finance and Property, make any appropriate changes to the proposed budget.

 

Cabinet is RECOMMENDED to RECOMMEND Council to:

 

(g)           a Medium Term Financial Strategy for 2021/22 to 2025/26 as set out in Section 4.1 (which incorporates changes to the existing Medium Term Financial Strategy as set out in Section 4.2);

(h)           the council tax and precept calculations for 2021/22 set out in Section 4.3 and in particular:

(i)             a precept of £407,954,239;

(ii)           a council tax for band D equivalent properties of £1,573.11.

(iii)         approve a budget for 2021/22 as set out in Section 4.4

 


 

In relation to the Capital and Investment Strategy and Capital Programme (Section 5);

 

Cabinet is RECOMMENDED to recommend Council to:

 

(i)             approve the Capital and Investment Strategy for 2021/22 - 2030/31 (Section 5.1) including;

(i)             the Minimum Revenue Provision Methodology Statement (Section 5.1 Annex 1);

(ii)           the Prudential Indicators (Section 5.1 Annex 2) and

(j)             approve the Treasury Management Strategy Statement and Annual Investment Strategy for 2021/22 (Section 5.2); and

(i)             approve that any further changes required to the 2021/22 Treasury Management Strategy be delegated to the Director of Finance in consultation with the Leader of the Council and the Cabinet Member for Finance and Property;

(ii)           approve the Treasury Management Prudential Indicators; and

(k)           approve the Investment Strategy (Section 5.3);

(l)             approve the Property Strategy (Section 5.4);

approve the new capital proposals for inclusion in the Capital Programme as set out in Section 5.6.

8.

Funding for Special Schools pdf icon PDF 359 KB

Cabinet Member: Education & Cultural Services

Forward Plan Ref: 2020/170

Contact: Hayley Good, Deputy Director of Children’s Services – Education Tel: 07551 680562

 

Report by Deputy Director of Children’s Services – Education (CA8).

 

The report sets out the background to how SEND (High Needs) top-up funding currently operates for special schools in Oxfordshire and how, with Cabinet's approval, a transfer of Dedicated Schools Grant High Needs funding will help support an increase in top-up funding in line with that agreed in September for mainstream schools, in order to better meet the needs of children in these schools.

 

The Cabinet is RECOMMENDED to approve a one-off increase in top-up funding for Special Schools for 2020/21 funded through the High Needs Block (HNB) of the Dedicated Schools Grant (DSG), in line with the increase provided for mainstream primary and secondary schools in September 2020.

Decision:

Recommendations Agreed

9.

Local Transport and Connectivity Plan - Vision and Objectives Document pdf icon PDF 347 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/138

Contact: James Gagg, Infrastructure Strategy Team Leader (Interim) Tel: 07776 997303/Joseph Kay, Strategic Transport Lead Tel: 07827 979234

 

Report by Director of Planning & Place (CA9).

 

The report updates Cabinet on development of the new Oxfordshire Local Transport Plan- called the Local Transport and Connectivity Plan. Specifically, it outlines the context and key points included in a proposed Vision Document (Annex 1), on which it is proposed to undertake public consultation. It also includes a summary of the engagement exercise undertaken in Spring 2020 (Annex 2), and a summary of key evidence that has been reviewed to support development of the Vision. (Annex 3) The Cabinet are asked to endorse these 3 documents as basis for public consultation commencing in February 2021.

 

The Cabinet is RECOMMENDED to:

 

(a)              note progress on the Local Transport and Connectivity Plan and the timetable leading to Plan adoption set out in Annex 1;

(b)              endorse the content of the Vision Document in Annex 1, and the supporting engagement summary and baseline evidence base documents in Annex 2 and 3 as the basis for public consultation, commencing in February 2021 for a period of 6 weeks; and

(c)              delegate the decision on the graphical format of the final Vision Document to the Corporate Director for Communities in consultation with the Cabinet Member for Environment and Transport.

Additional documents:

Decision:

Recommendations Agreed as amended:

 

(c)    to delegate the decision on the graphical format of the final version of the Vision Document, including graphical format to the Corporate Director for Communities in consultation with the Cabinet Member for Environment and Transport.

 

 

10.

Oxfordshire Minerals & Waste Development Scheme (11th Edition) pdf icon PDF 229 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/168

Contact: Charlotte Simms. Prinicpal Minerals & Waste Policy Officer Tel: 07741 607726

Report by Director for Planning & Place (CA10).

 

To seek approval of the Oxfordshire Minerals and Waste Development Scheme (Eleventh Revision) 2021, in order to have effect from 19 January 2021 and to delegate final detailed amendment and editing to the Corporate Director of Place and Growth in consultation with the Cabinet Member for Environment.

 

The Cabinet is RECOMMENDED to approve the Oxfordshire Minerals and Waste Development Scheme (Eleventh Revision) 2021 at Annex 1, in order to have effect from 19 January 2021 and to delegate final detailed amendment and editing to the Corporate Director of Place and Growth in consultation with the Cabinet Member for Environment.

Additional documents:

Decision:

Recommendations Agreed.

11.

Green Homes Grant, Local Authority Delivery Fund 1b pdf icon PDF 223 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/172

Contact: Sarah Gilbert, Climate Action Team Leader Tel: 07867 467797

 

Report by Corporate Director Communities (CA11).

 

In support of the council’s climate action and healthy place shaping agendas, as well as national commitments to a green recovery, a funding application in relation to the Green Homes Grant Local Authority Delivery 1b has been submitted. If successful, the project would deliver home energy efficiency retrofits to 150 households living in energy inefficient properties and fuel poverty.

 

The report outlines the bid, and, should the bid be successful, seeks to delegate authority to the Corporate Director Communities to proceed, subject to the terms and conditions of the grant offer letter.

 

Cabinet is RECOMMENDED to:

 

(a)       note the submission of a funding bid to support retrofit of homes in fuel poverty under Green Homes Grant Local Authority Delivery 1b (GHG LAD 1b).

(b)       Support the recommendation to delegate authority to the Corporate Director Communities in conjunction with S151 Officer, and Lead Member for Environment to review and conclude legal agreements should the application be successful.

Decision:

Recommendations Agreed

12.

Delegated Powers - January 2021

Cabinet Member: Leader

Forward Plan Ref: 2020/119

Contact: Sue Whitehead, Principal Committee Officer Tel: 07393 001213

 

To report on a quarterly basis any executive decisions taken under the specific powers and functions delegated under the terms of Part 7.2 (Scheme of Delegation to Officers) of the Council’s Constitution – Paragraph 6.3(c)(i). It is not for scrutiny to call in.

 

Date

Subject

Decision

Reasons for Exemption

2 December 2020

Request for exemption from tendering under Contract Procedure Rule (“CPR”) 20 in respect of the award of a contract for body removal services

Approved an exemption from the tendering

requirements under OCC’s Contract Procedure Rules in respect of an exemption from the tendering requirements under OCC’s Contract Procedure Rules in respect of the award of a contract to Homewoods for body removal services.

To ensure business continuity for the Coroner’s Service and to ensure a seamless service for key stakeholders i.e., Thames Valley Police, South Central Ambulance but more importantly, bereaved families.

 

Decision:

Noted.

13.

Forward Plan and Future Business pdf icon PDF 130 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Principal Committee Officer Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA13.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Decision:

Noted with the following amendment:

 

Portfolio

Topic (Ref)/Decision

Present Timing

           Change

 

Adult Social Care & Public Health

 

Cabinet

Director of Public Health – Annual Report (Ref: 2020/167)

An Annual Report is a statutory duty of the Director of Public Health and it is a duty of the County Council to publish the report.

 

The Corporate Director of Public Health & Wellbeing for Oxfordshire will present his Annual Report for 2020/21.

23 February 2021

Date to be arranged