Agenda and decisions

Venue: Virtual

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Link: video link to meeting

Items
No. Item

3.

Minutes pdf icon PDF 389 KB

To approve the minutes of the meeting held on 15 September 2020 (CA3) and to receive information arising from them.

Decision:

Agreed.

4.

Questions from County Councillors pdf icon PDF 376 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Additional documents:

Decision:

See attached annex.

5.

Petitions and Public Address pdf icon PDF 194 KB

This Cabinet meeting will be held virtually in order to conform with current guidelines regarding social distancing. Normally requests to speak at this public meeting are required by 9 am on the day preceding the published date of the meeting. However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9 am on Wednesday 7 October 2020. Requests to speak should be sent to sue.whitehead@oxfordshire.gov.uk together with a written statement of your presentation to ensure that if the technology fails then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting.

 

Where a meeting is held virtually and the addressee is unable to participate virtually their written submission will be accepted.

 

Written submissions should be no longer than 1 A4 sheet.

 

Decision:

The following requests to address the meeting had been agreed by the Chairman:

 

Item

 

Speaker

Item 4 - Questions

Councillor Liz Leffman

Councillor Tim Bearder

Councillor Susanna Pressel

Item 6 – Budget  & Business Planning Report

Councillor Glynis Phillips, Shadow Cabinet member for Finance (5 mins)

Item 7 - Business Management & Monitoring Report for August 2020

Councillor Glynis Phillips, Shadow Cabinet member for Finance (5 mins)

Item 8 – Emergency Active Travel – Emergency Bus Gates

Councillor Tom Hayes, Oxford City Council (3 mins)

Mr Charlie Hicks

Mr Mogford (3 mins),

Mr G Jones, ROX, backing Oxfordshire business (3 mins),

Mr Kawsar Shah, Jericho Traders Association (3 mins)

Ms Scaysbrook, Oxford High Street Association (3 mins)

Mr James Lawrie (3 mins)

Emma Dadson, Oxford Waterside Resident's Association (3 mins)

Mr Richard Parnham, Reconnecting Oxford (3 mins)

Ms Pip McAllister, Jericho Connection (3 mins)

Mark Bhagwandin, Chairman, Oxford Conservative Association (3 mins)

Ms Liz Sawyer (3 mins)

Ms Sushila Dhall, Coalition for Healthy Streets and Active Travel (3 mins)

Councillor John Howson, local councillor for St Margaret’s (5mins)

Councillor John Sanders, Shadow Cabinet Member for Environment (5 mins)

Item 9 – Equalities, Diversity and Inclusion Policy

Councillor Liz Brighouse, Chair of Performance Scrutiny Committee

Councillor D. McIlveen, Shadow Cabinet Member for Local Communities (5 mins)

Item 10 – Climate Action Framework

Councillor John Sanders, Shadow Cabinet Member for Environment (5 mins)

Item 11– OSCB

Councillor Liz Brighouse, Chair of Performance Scrutiny Committee

Item 12– OSAB

Councillor Liz Brighouse, Chair of Performance Scrutiny Committee

Item 13 – CPE

Councillor Jenny Hannaby, local councillor for Grove & Wantage (5 mins)

 

Councillor Judy Roberts, local councillor for North Hinksey (5 mins)

 

 

6.

Budget & Business Planning Report - 2021/22 - October 2020 pdf icon PDF 270 KB

Cabinet Member: Finance

Forward Plan Ref: 2020/064

Contact: Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Director of Finance (CA6).

 

This report is the first in the series on the Budget and Business Planning processfor the forthcoming year and forms context and background information ahead of and part of the process which will culminate in Council setting a budget for 2021/22; a medium term financial strategy to 2025/26 and capital programme to 2029/30 and a Corporate Plan in February 2021. 

 

The Cabinet is RECOMMENDED to:

 

(a)        Note the report;

(b)        Approve the Budget and Business Planning Process for 2021/22; and

(c)        Approve a five-year period for the Medium Term Financial Strategy to 2025/26 and ten-year period for the Capital Programme to 2030/31.

 

 

Additional documents:

Decision:

Recommendations agreed.

7.

Business Management & Monitoring Report - August 2020 pdf icon PDF 384 KB

Cabinet Member: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2020/089

Contact: Louise Tustian, Head of Insight & Corporate Programmes Tel: 07741 607452/Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Corporate Director Customers & Organisational Development and Director of Finance (CA7).

 

The report sets out Oxfordshire County Council’s (OCC’s) progress towards Corporate Plan priorities for 2020/21 August 2020.

 

 

Cabinet is RECOMMENDED to:

 

note this month’s business management and monitoring report; and

agree virements set out in Annex 2b.

 

Additional documents:

Decision:

Recommendations agreed.

 

Councillor Constance undertook to respond to questions from Councillor Phillips relating to the statutory restrictions on the use of the surplus from the on-street parking charges and measures to facilitate the Park and Charge project.

 

Also agreed that Councillor Phillips receive a response to her question in relation to Indicator 14 as to whether health visitors deployed to the NHS during the pandemic are now back with their normal duties.

8.

Emergency Active Travel - Temporary Bus Gates pdf icon PDF 383 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/122

Contact: Joanne Fellows, Growth Manager (Central) Tel: 07990 368897

 

Report by Director for Planning & Place (CA8).

 

This report seeks a decision on the introduction of temporary bus gates in Oxford city centre as part of the council's transport response to the COVID-19 pandemic.  The report outlines the results of an online survey of public and stakeholder opinion on the temporary bus gate proposals, along with an analysis of the costs, risks, and longer term strategic implications of the scheme.

 

Cabinet is RECOMMENDED to

 

(a)        recognise the council’s current commitments to deliver a wide range of transport initiatives across the county along with its ongoing focus on Oxford city;

 

(b)        welcome the level of response received to the temporary bus gates (Oxford city centre) survey and the wider debate that this stimulated;

 

(c)        recognise the wide range of important issues raised by those opposing, supporting, and undecided about the temporary city centre bus gates;

 

(d)        not proceed with the temporary bus gates both in recognition of the split of local opinion and in consideration of their likely impact upon the council’s wider strategic transport strategy and resources, and to use the invaluable feedback received to inform the development of the council’s wider transport strategy;

 

(e)        subject to (d) above, work with Oxford City Council and other partners to accelerate, where feasible, work on the council’s wider transport strategy including the provision of bus gates as part of the Connecting Oxford programme, as well as the Zero Emission Zone, the active transport programme, and measures to improve bus journey times and encourage COVID-secure bus use.

Additional documents:

Decision:

Recommendations agreed.

9.

Equalities, Diversity and Inclusion Policy pdf icon PDF 622 KB

Cabinet Member: Local Communities

Forward Plan Ref: 2020/113

Contact: Sam Shepherd, Senior Policy Officer Tel: 07789 088173

 

Report by Corporate Director for Customers & Organisational Development (CA9).

 

 

Oxfordshire County Council takes its obligations and commitments to equalities, diversity and inclusion very seriously. This update of the council's equality policy has been undertaken in partnership with Cherwell District Council to align approaches in a joint policy. This is in line with the agreed principles of joint working. It reflects the serious inequalities within our communities highlighted by the Director of Public Health Annual Report, the Black Lives Matter movement and the disproportionate impacts of COVID-19.

 

This item highlights the need for change, describes the process to update the County Council policy and describes what we want to be different as a result of the work. It seeks Cabinet agreement on the 'Including Everyone. Equalities, Diversity and Inclusion Framework' and its initial Action Plan. 

 

The work supports delivery of the Council’s ‘Thriving Communities’ vision due to the cross-cutting nature of equalities, diversity and inclusion. It also aligns with the Director of Public Health Report: ‘Some are more equal than others’.

 

Cabinet is RECOMMENDEDto:

 

(a)          AGREE the Including Everyone, Equalities, Diversity and Inclusion Framework, as contained within Annex 1;

 

(b)          DELEGATE to the Corporate Director for Customers and Organisational Development, in consultation with the Cabinet member for Local Communities, consideration of any amendments proposed through the decision-making process at Cherwell District Council; ?????

 

(c)          AGREE the initial Including Everyone, Action Plan, as contained within Annex 2. 

 

Additional documents:

Decision:

Recommendations agreed.

10.

Climate Action Framework pdf icon PDF 585 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/116

Contact: Sarah Gilbert, Climate Action Team Leader Tel: 07867 467797

 

Report by Corporate Director – Place & Growth (CA10).

 

Oxfordshire County Council declared a climate emergency in April 2019, pledging to be carbon neutral by 2030 for its own operations and estate. The climate emergency declaration was followed by a public commitment in November 2019 to prioritise action on climate change across the council’s decision-making, services and activities.

 

This paper introduces the framework that has been developed to guide the council’s approach to climate action and provides an update on the joint work being done by OCC and CDC in this area.

 

The Cabinet is RECOMMENDED to

:

(a)          Approve the Climate Action Framework (Annex 1) to drive the council’s work on Climate Action

(b)          Note the work taking place to mobilise joint CDC/OCC Climate Action programme.

    

Additional documents:

Decision:

Recommendations agreed.

11.

The Oxfordshire Safeguarding Children's Board Annual Reports (including Board, Quality Assurance and Case Review Work) pdf icon PDF 280 KB

Cabinet Member: Children & Family Services/Education & Cultural Services

Forward Plan Ref: 2020/083

Contact: Kay Bishop, OSCD Business Manager Tel: 07786 692370

 

Report by Independent Chair of Oxfordshire Safeguarding Children’s Board (CA11).

 

he OSCB Annual Report sets out the challenges of the ongoing demand on the system with neglect being a key feature; the need to keep children safe in full-time education and the contextual safeguarding risks that exist for children outside of their home environment. The report acknowledges that, as ‘system issues’, they will need ‘system leaders’ e.g. political leaders, headteachers, senior managers to bring a collective focus on them to deliver change.  The report also highlights a number of examples of good practice including the increase in support to families at an early stage; the multi-agency practice guides following case review and audits; the escalation of safeguarding issues to board level and the safeguarding training of approximately 10,000 local practitioners.

 

The Performance Audit and Quality Assurance subgroup scrutinizes the effectiveness of safeguarding practice. This annual report summarises the common themes for learning and improvement to support vulnerable children. It concludes that challenges for the safeguarding partnership are to not lose sight of the individual needs of children; to keep children safe from neglect and to take individual responsibility for our role in the safeguarding partnership. The report has evidence of high standards of partnership working and acknowledges the complex challenges faced by workers.  

 

The Case Review and Governance Annual report outlines the framework in terms of Child Practice Safeguarding Reviews. It summarises the learning from all case reviews and reflects that the findings are not dissimilar to those of the National Triennial Review of cases e.g. neglect, difficult family circumstances, the vulnerability of adolescents and the role of schools in keeping children safe. It provides links to the ten most common learning points and practice improvement guides.

 

Cabinet is RECOMMENDED to note the reports.

 

Additional documents:

Decision:

Recommendations agreed.

12.

Oxfordshire Safeguarding Adult Board (OASB) Annual Report - 2019-20 pdf icon PDF 93 KB

Cabinet Member: Adult Social Care & Public Health

Forward Plan Ref: 2020/100

Contact: Steven Turner, OSAB Business Manager Tel: (01865) 328993

 

Report by Deputy Director Adult Social Care (CA12).

 

The OSAB is required to report annually on the work of the Board and of its partners, assessing the position of the partnerships in relation to the safeguarding adults at risk within Oxfordshire.

 

Cabinet is RECOMMENDED to note the priorities for 2020-21.

 

Additional documents:

Decision:

Recommendations agreed.

13.

Civil Parking Enforcement (CPE) within Cherwell, South & Vale Districts pdf icon PDF 392 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/099

Contact: Phil Whitfield, Principal Officer – Service Improvement Tel: 07741 607809

 

Report by Director of Community Operations (Interim) (CA13).

 

Oxfordshire County Council were formally approached by South Oxfordshire and Vale of White Horse to work jointly with them to investigate the feasibility of implementing CPE within their Districts. The scope of this was broadened to look at the county as a whole and include Cherwell in the investigation. CPE is already in place in Oxford City and West Oxfordshire. The investigation found CPE was appropriate for all remaining districts across Oxfordshire.

 

Officers are now seeking approval from Cabinet to make a formal application to the Department for Transport to implement CPE across the remaining districts  

 

The Cabinet is RECOMMENDED to:

 

(a)             Approve the submission of an application of the Department for  for the introduction of a Special Enforcement Area (SEA) and bus lane enforcement powers across the districts of Cherwell, South Oxfordshire and Vale of White Horse to provide Civil Parking Enforcement (CPE).

 

(b)             Support the proposal for Oxfordshire County Council to manage this new ‘on street’ service.

 

Additional documents:

Decision:

Recommendations agreed.

14.

England's Economic Heartland draft Transport Strategy Consultation; Response from Oxfordshire County Council (EEH Consultation Period - 14 July to 3 October) pdf icon PDF 522 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/101

Contact: James Gagg, Infrastructure Strategy Team Leader (Interim) Tel: 07776 997303

 

Report by Director of Planning & Place (CA14).

 

This report gives context to the proposed OCC response to the draft EEH Transport Strategy, set out in Annex 1.  It sets out the background to development of the EEH Transport Strategy, and summarises the proposed consultation response.  It also considers the proposals for the establishment of EEH as a statutory sub-national transport body and the powers and responsibilities that this would (or could) have.  Finally, it covers key points for consideration on corporate polices and priorities, finance, sustainability and equality, and risk management.

 

Cabinet is RECOMMENDED to endorse the Oxfordshire County Council Response to the England’s Economic Heartland Draft Transport Strategy as included in Annex 1.

 

Additional documents:

Decision:

Recommendations agreed.

15.

Delegated Powers - October 2020

Cabinet Member: Leader

Forward Plan Ref: 2020/082

Contact: Sue Whitehead, Principal Committee Officer Tel: 07393 001213

 

 

To report on a quarterly basis any executive decisions taken under the specific powers and functions delegated under the terms of Part 7.1 (Scheme of Delegation to Officers) of the Council’s Constitution – Paragraph 6.3(c)(i).  It is not for Scrutiny call-in.

Decision:

Noted.

16.

Forward Plan and Future Business pdf icon PDF 127 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Decision:

Noted.