Agenda and decisions

Venue: Virtual

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Link: video link to the meeting oxon.cc/Cabinet26052020

Items
No. Item

1.

Apologies for Absence

Decision:

None

2.

Declarations of Interest

- guidance note opposite

Decision:

None.

3.

Minutes pdf icon PDF 412 KB

To approve the minutes of the meeting held on  17 March 2020 (CA3) and to receive information arising from them.

Decision:

Minutes agreed subject to an amendment to the third paragraph of Minute 27/20 to reflect that the Business Management & Monitoring  report is a joint responsibility. Councillor Bartholomew presented the finance element as Cabinet Member for Finance and the performance and risk elements of the report on behalf of Councillor Heathcoat.

4.

Questions from County Councillors

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

None.

5.

Petitions and Public Address pdf icon PDF 185 KB

This Cabinet meeting will be held virtually in order to conform with current guidelines regarding social distancing. Normally requests to speak at this public meeting are required by 9 am on the day preceding the published date of the meeting. However, during the current situation and to facilitate these new arrangements we are asking that requests to speak are submitted by no later than 9am four working days before the meeting i.e. 9 am on 20 May 2020. Requests to speak should be sent to sue.whitehead@oxfordshire.gov.uk together with a written statement of your presentation to ensure that if the technology fails then your views can still be taken into account. A written copy of your statement can be provided no later than 9 am 2 working days before the meeting.

 

Where a meeting is held virtually and the addressee is unable to participate virtually their written submission will be accepted

.

Written submissions should be no longer than 1 A4 sheet.

 

Decision:

The Chairman had agreed the following requests to speak:

 

Item

Speaker

Item 5 – Petitions and Public Address

Petition – Ms McAllister, Jericho Connections

Councillor Susanna Pressel, local councillor for Jericho & Osney

Item 6 – Business Management & Monitoring Report

Dr Liz Sawyer, Oxfordshire Liveable Streets

Councillor Glynis Phillips, Shadow Cabinet Member for Finance

Councillor Liz Brighouse, Chairman of Performance Scrutiny Committee

Item 7 – provisional Capital Outturn

Councillor Glynis Phillips, Shadow Cabinet Member for Finance

 

Item 8 – Better Deal for Bus Users – Funding Opportunities

Councillor John Sanders, Shadow Cabinet Member for Environment

Item 11 – Staffing Report

Councillor Laura Price, Opposition Deputy Leader

 

 

 

 

6.

Business Management & Monitoring Report - March 2020 pdf icon PDF 2 MB

Cabinet Member: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2019/205

Contact: Steven Fairhurst Jones, Corporate Performance & Risk Manager Tel: 07932 318890/ Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Corporate Director Customers & Organisational Development and Director of Finance (CA8).

 

The report sets out Oxfordshire County Council's (OCC's) progress towards Corporate Plan priorities and provides an update on the delivery of the Medium Term Financial Plan, at 31 March 2020. A summary of overall performance and description of change is contained within the report. The report contains four annexes:

 

·         Annex A shows our current performance against targets and summarises progress towards overall outcomes set out in our Corporate Plan.

 

·         Annex B sets out the Leadership Risk Register which has been developed as part of the Council’s work to strengthen risk and opportunities management

 

·         Annex C sets out the current financial position, providing detailed explanations of significant budget variations and an update on the Medium-Term Financial Plan including the delivery of savings agreed by Council in February 2019 

 

·         Annex D provides a note of the expected costs and loss of income expected relating to Covid-19 in the first quarter of 2020/21

 

The Cabinet is RECOMMENDED to:

 

(a)         note the contents of this report;

(b)         note the virements set out in Annex C – 2b;

(c)         note the provisional revenue outturn for 2019/20 along with the yearend position on general balances and earmarked reserves as set out in Annex C;

(d)         approve the remaining directorate overspend £0.3m after using the unused corporate contingency should be transferred to balances along with the Strategic Measures underspend of £2.8m as set out in paragraph 29;

(e)         agree that the surplus on the On-Street Parking Account at the end of the 2019/20 financial year, so far as not applied to particular eligible purposes in accordance with Section 55(4) of the Road Traffic Regulation Act 1984, be carried forward in the account to the 2020/21 financial year as set out in Annex C-4;

(f)          To note the expected costs and loss of income expected relating to Covid-19 in the first quarter of 2020/21 as set out in Annex D.

Decision:

Recommendations agreed.

 

Councillor Phillips to receive a written answer on her query on the use of Care Act easements.

7.

Provisional Capital Outturn 2019/20 pdf icon PDF 226 KB

Cabinet Member: Finance

Forward Plan Ref: 2020/030

Contact: Hannah Doney, Head of Corporate Finance Tel: 07584 174654

 

Report by Director of Finance (CA7).

 

The report is the provisional capital programme outturn position for the 2019/20 financial year and focuses on the capital spending against budget allocations within 2019/20 and the financing of this capital investment.

 

The Cabinet is RECOMMENDED to note the provisional capital outturn for 2019/20 as set out in the report.

 

Additional documents:

Decision:

Recommendations agreed.

8.

Better Deal for Bus Users - Funding Opportunities pdf icon PDF 305 KB

Cabinet Member: Environment

Forward Plan Ref: 2020/044

Contact: Joanne Fellows, Growth Manager – Central Oxfordshire Tel: 07990 368897

 

Report by Director for Planning & Place (CA6).

 

The purpose of this report is to detail two new funds for the provision of bus services under the heading of ‘Better Deal for Bus Users’, to provide an update on the financial support available to bus operators as a result of the impact of Covid-19 along with updating members on other funding opportunities to support public transport.

 

The Cabinet is RECOMMENDED to:

 

agree for Officers to

 

i.             submit an Expression of Interest to the Government’s ‘All-Electric Bus City’ funding initiative; and

ii.            submit up to four Expressions of Interest to the Government’s Rural Mobility Funding initiative.

 

Additional documents:

Decision:

Recommendations agreed.

9.

Appointments 2020/21 pdf icon PDF 184 KB

Cabinet Member: Leader

Forward Plan Ref: 2019/206

Contact: Sue Whitehead, Principal Committee Officer Tel: 07393 001213

 

Report by Director of Law & Governance (CA9).

 

To consider member appointments to a variety of bodies which in different ways support the discharge of the Council’s Executive function.

 

Cabinet is recommended to confirm the existing appointments as set out in the Annex.

 

Additional documents:

Decision:

Appointments confirmed as set out in the Annex subject to the following additions:

 

Adoption & Permanency Panels – Councillor Hillary Hibbert-Biles

Member Champion for Veterens– Councillor Hillary Hibbert-Biles

10.

Forward Plan and Future Business pdf icon PDF 119 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA10.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Decision:

Noted.

11.

Workforce Report and Staffing Data - Quarter 4 - January - March 2020 pdf icon PDF 247 KB

Cabinet Member: Deputy Leader of the Council

Forward Plan Ref: 2020/002

Contact: Sarah Currell, HR Manager - Business Systems Tel: 07867 467793

 

Report by Director of Human Resources (CA11).

 

This report provides a summary of HR activity and a snapshot of the workforce profile including headcount and full time equivalent comparison, ethnicity, age, apprenticeships, sickness, turnover and agency spend for the quarter ending 31 March 2020.

 

Cabinet is RECOMMENDED to note the report.

  

Additional documents:

Decision:

Noted.