Agenda

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

- guidance note opposite

3.

Minutes pdf icon PDF 343 KB

To approve the minutes of the meeting held on 19 November 2019 (CA3) and to receive information arising from them.

4.

Questions from County Councillors

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

5.

Petitions and Public Address

6.

ICT Strategy, Digital Strategy & Endorsement of Local Digital Declaration pdf icon PDF 472 KB

Cabinet Member: Transformation

Forward Plan Ref: 2019/158

Contact: Will Harper, Head of ICT (Interim) Tel: 07920 708233

 

Report by Head of ICT (Interim) (CA6).

 

he ICT strategy covers a 5-year period and is designed to ensure the ICT service and technology roadmap are well placed to meet the current and future needs of the organisation, partners and residents over the lifetime of the strategy.

The ICT service undertook a heath check exercise, completed in Feb 2019, with the aim of identifying the current state and the transformation activities required to ensure the service meets the needs of customers going forward.

 

The Digital Framework covers a 3-year period and sets out our digital vision to achieve the best outcomes for Oxfordshire’s communities, residents, businesses and visitors using digital services and systems that work for all.

 

The Local Digital Declaration is a common aspiration for the future of local public services created in collaboration between the UK Ministry for Housing, Communities and Local Government (MHCLG), the Government Digital Service (GDS), Local Government Association (LGA) and a collection of local authorities and sector bodies from across the UK.

 

The Cabinet is RECOMMENDED to:

 

(a)          Agree the proposed Information Technology Strategy and the Framework for Digital Service Delivery; and

 

(b)          Adopt the Local Digital Declaration and become a signatory.

Additional documents:

7.

Business Management & Monitoring Report - October 2019 pdf icon PDF 772 KB

Cabinet Member: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2019/

Contact: Steven Fairhurst Jones, Corporate Performance & Risk Manager Tel: 07932 318890/Hannah Doney, Strategic Finance Manager (Assurance & Reporting) Tel: 07584 174654

 

Report by Corporate Director Customers & Organisational Development and Director of Finance (CA7).

 

This report sets out Oxfordshire County Council's (OCC's) progress towards Corporate Plan priorities and provides an update on the delivery of the Medium Term Financial Plan from 1 October to 31 October. A summary of overall performance and description of change is contained within the report. The report contains three annexes:

 

·         Annex A shows our current performance against targets and summarises progress towards overall outcomes set out in our Corporate Plan.

 

·         Annex B sets out the new Leadership Risk Register which has been developed as part of the Council’s work to strengthen risk and opportunities management

 

·         Annex C sets out the current financial position, providing detailed explanations of significant budget variations and an update on the Medium-Term Financial Plan including the delivery of savings agreed by Council in February 2019 

 

The Cabinet is RECOMMENDED to:

(a)       note the contents of this report; and

(b)       approve the virements set out in Annex C – 2a and note the virements set out in Annex C – 2b.

8.

Capital Programme Monitoring Report - October 2019 pdf icon PDF 248 KB

Cabinet Member: Finance

Forward Plan Ref: 2019/100

Contact: Hannah Doney, Strategic Finance Manager (Assurance & Reporting) Tel: 07584 174654

 

Report by Director of Finance (CA8).

 

The report is the third capital programme update and monitoring report for the 2019/20 financial year and focuses on the delivery of the capital programme based on projections at the end of October 2019 and new inclusions within the overall ten-year capital programme.

 

The Cabinet is RECOMMENDED:

(a)       to approve the updated Capital Programme at Annex 2 and the associated changes to the programme in Annex 1c;

(b)       In relation to the Housing & Growth Deal agree:

1.   the release of the Benson Relief Road scheme with a budget of £12.0m;

2.  the release of the Milton Heights Bridge scheme with a budget of £2.0m;

(c)       In relation to Schools agree:

1.  the inclusion of the New Faringdon Primary School project in the Capital Programme with a budget of £10.9m;

2.  the inclusion of the New Primary School project in Wallingford in the Capital programme with a budget of £8.7m;

3.  the inclusion of the expansion project at Thame, Lord Williams’s School in the capital programme with a budget of £4.5m;

4.  the release of the expansion project at Chalgrove Primary School in the Basic Need programme with a budget of £2.0m;

5.  the release of the expansion project at John Watson Special School (Secondary) in the Basic Need programme with a budget of £3.0m;

(d)       agree the release of the Legacy Programme with a budget of £15.0m, and report the governance of these projects at a programme level.

Additional documents:

9.

Staffing Report - Quarter 2 - July - September 2019 pdf icon PDF 287 KB

Cabinet Member: Deputy Leader of the Council

Forward Plan Ref: 2019/197

Contact: Sarah Currell, HR Manager – Business Systems Tel: 07793 242888

 

Report by Deputy Director – Human Resources (CA9).

 

The report gives an update on staffing numbers and related activity during the period 1 July 2019 to 30 September 2019.  It gives details of the actual staffing numbers at 30 September 2019 in terms of Full Time Equivalents.  These are shown by directorate in Appendix 1. In addition, the report provides information on the cost of posts being covered by agency staff and a 4 year Agency Trend analysis in Appendix 2. 

 

The Cabinet is RECOMMENDED to note the report.

Additional documents:

10.

Forward Plan and Future Business pdf icon PDF 242 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA10.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.