Agenda

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

- guidance note opposite

3.

Minutes pdf icon PDF 517 KB

To approve the minutes of the meeting held on 15 October 2019 (CA3) and to receive information arising from them.

4.

Questions from County Councillors

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

5.

Petitions and Public Address

6.

Delegation of Enforcement Powers to City/District Councils pdf icon PDF 172 KB

Cabinet Member: Deputy Leader of the Council

Forward Plan Ref: 2019/155

Contact: Richard Webb, Assistant Director, Regulatory Services and Community Safety Tel: 01865 815791

 

Report by Chief Fire Officer (CA6).

 

The county council and the city and district councils all have statutory responsibilities in relation to different aspects of the regulatory framework that applies to letting agents and landlords. New legal requirements seek to raise the energy efficiency standards of rented property. For these new requirements to be effective in raising the energy efficiency of buildings in Oxfordshire a new approach is required between the county council and the city and district councils. This paper recommends that the county council delegates powers to enforce the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015 to the city and district councils whilst retaining the power to also enforce these Regulations.

 

The Cabinet is RECOMMENDED to:

 

(a)      approve the delegation of specific powers from the county council to the city and district councils in relation enforcement of the legal requirements concerning domestic Energy Performance Certificates (EPCs).

(b)      approve the delegation of specific powers from the county council to the city and district councils in relation to the enforcement of the Minimum Energy Efficiency Standards (MEES) in commercial properties; and

(c)      authorise the Director of Community Safety and Chief Fire Officer, acting in consultation with the Director of Law & Governance, to enter the necessary agreements to implement this delegation.

 

7.

Statutory Notice to Close Culham Parochial CE Primary School pdf icon PDF 510 KB

Cabinet Member: Education & Cultural Services

Forward Plan Ref: 2019/095

Contact: Joanne Booker, School Organisation Officer Tel: 07393 001258

 

Report by Corporate Director for Children’s Services (CA7).

 

The report follows the publication of a Statutory Notice relating to the county council's proposal to close Culham Parochial Church of England Primary School.

 

The proposal is to merge Culham Parochial Church of England Primary School and Clifton Hampden Church of England Primary School, leading to the formal closure of Culham Parochial Church of England Primary School. 

 

The Cabinet is RECOMMENDED to approve the proposed closure of Culham Parochial Church of England Primary School.

 

Additional documents:

8.

Community Asset Transfer Policy pdf icon PDF 482 KB

Cabinet Member: Transformation

Forward Plan Ref: 2019/160

Contact: Claire Phillips, Asset & Investment Team Manager Tel: 07785 453260/Karen Lister, Head of Estates & Strategy Tel: 07875 441940

 

Report by Director of Property, Investment & Communities Facilities Management (CA8).

 

The report sets out the background to the community asset transfer policy and the issues that have arisen from its application in its current form, most recently through the children’s services transformation. Revisions to the policy are proposed to improve the process for all parties in future, to provide greater clarity when we are working with community organisations interested in taking on council buildings.

 

The Cabinet is RECOMMENDED to adopt the revised Community Asset Transfer Policy.

 

Additional documents:

9.

Business Management & Monitoring Report - September 2019 pdf icon PDF 858 KB

Cabinet Member: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2019/088

Contact: Steven Fairhurst Jones, Corporate Performance & Risk Manager Tel: 07932 318890/Ian Dyson, Assistant Director of Finance Tel: 07393 001250

 

Report by Corporate Director Customers & Organisational Development and Director of Finance (CA9).

 

This report sets out Oxfordshire County Council's (OCC's) progress towards Corporate Plan priorities and provides an update on the delivery of the Medium Term Financial Plan from 1 September to 30 September. A summary of overall performance and description of change is contained within the report. The report contains three annexes:

 

·         Annex A shows our current performance against targets and summarises progress towards overall outcomes set out in our Corporate Plan.

 

·         Annex B sets out the new Leadership Risk Register which has been developed as part of the Council’s work to strengthen risk and opportunities management

 

·         Annex C sets out the current financial position, providing detailed explanations of significant budget variations and an update on the Medium-Term Financial Plan including the delivery of savings agreed by Council in February 2019 

 

The Committee is RECOMMENDED to note the report and consider any matters for future attention by the Committee.

10.

Treasury Management Mid-Term Review (2019/20) pdf icon PDF 680 KB

Cabinet Member: Finance

Forward Plan Ref: 2019/087

Contact: Donna Ross, Principal Finance Manager – Treasury Pension Tel: (01865) 323976

 

Report by Director of Finance (CA10).

 

The report sets out the Treasury Management activity undertaken in the first half of the financial year 2019/20 in compliance with the CIPFA Code of Practice.  The report includes Debt and Investment activity, Prudential Indicator monitoring and forecast interest receivable and payable for the financial year.??

 

Cabinet is RECOMMENDED to:

 

(a)         note the report, and

 

(b)         recommend Council to note the Council’s Mid-Term Treasury Management Review 2019/20.??

11.

Oxfordshire Local Aggregates Assessment 2019 pdf icon PDF 472 KB

Cabinet Member: Environment

Forward Plan Ref: 2019/190

Contact: Kevin Broughton, Principal Minerals Officer Tel: 07979 704458

 

Report by Director of Planning & Place (CA11).

 

Under the National Planning Policy Framework, July 2018 (NPPF), mineral planning authorities should prepare an annual Local Aggregate Assessment (LAA).

 

The purpose of an annual Local Aggregates Assessment is to review the latest information available in order to forecast future demand as well as analysing all aggregate supply options and assessing the balance between supply and demand.  The LAA sets the level of provision to be made for future supply of sand and gravel and crushed rock from quarries and the NPPF states the LAA should ‘forecast future demand, based on a rolling average of 10 years’ sales data and other relevant information, and an assessment of all supply options.’

           

The CABINET is RECOMMENDED to, subject to consideration of any advice from the South East England Aggregate Working Party, 

 

(a)       approve the inclusion of the provision level figures in paragraph 30 of the report in the Oxfordshire Local Aggregate Assessment 2019 for use as the basis for provision for mineral working in the Oxfordshire Minerals and Waste Local Plan and for calculating the Oxfordshire landbank; and

 

(b)       authorise the Director for Planning and Place in consultation with the Cabinet Member for Environment to finalise the Oxfordshire Local Aggregate Assessment 2019 and to publish it on the Council website.

Additional documents:

12.

Forward Plan and Future Business pdf icon PDF 137 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA12.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.