Agenda and decisions

Venue: Rooms 1&2 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Sue Whitehead  Tel: 07393 001213; E-Mail:  sue.whitehead@oxfordshire.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

Councillors Gray and Harrod.

3.

Minutes pdf icon PDF 314 KB

To approve the minutes of the meeting held on 14 May 2019 (CA3) and to receive information arising from them.

Decision:

The Minutes of the meeting held on 14 May 2019 were approved and signed as a correct record.

 

As a point of information the following substitutes were added to the Annex:

 

Thames Valley Collaboration Group – Cabinet Member for Local Communities as substitute for Deputy leader

 

Didcot Garden Town Board – Councillor Judith Heathcoat substitute for Councillor Ian Hudspeth

 

Oxfordshire Partnership Board – Deputy Leader substitute for Leader of ther Council

4.

Questions from County Councillors pdf icon PDF 190 KB

Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.

 

The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.

 

Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time.

Decision:

See attached annex.

5.

Petitions and Public Address pdf icon PDF 116 KB

Decision:

Items 6, 7 and 8 - Councillor Glynis Phillips

 

Items 10 and 11 - Councillor John Sanders

6.

Provisional Revenue Outturn Report 2018/19 pdf icon PDF 349 KB

Cabinet Member: Finance

Forward Plan Ref: 2019/004

Contact: Katy Jurczyszyn, Strategic Finance Manager (Finance, Strategy & Monitoring) Tel: 07584 909518

 

 

The purpose of this report is to present and provide commentary on the provisional revenue outturn position for 2018/19 prior to the formal closure of the accounts.

 

The Cabinet is RECOMMENDED to:

 

(a)         note the provisional revenue outturn for 2018/19 along with the year-end position on general balances and earmarked reserves as set out in the report;

 

(b)         approve the transfer of over and under spends to general balances as set out in paragraph 5;

 

(c)         agree that the surplus on the On-Street Parking Account at the end of the 2018/19 financial year, so far as not applied to particular eligible purposes in accordance with Section 55(4) of the Road Traffic Regulation Act 1984, be carried forward in the account to the 2019/20 financial year as set out in Annex 3;

 

(d)         approve the transfer of the £0.4m underspend relating to the replacement for the Oxfordshire Strategic Model to the Budget Priorities Reserve for use in 2019/20 as set out in the Communities Section below; 

 

(e)         approve the revised 2019/20 Earmarked Reserve forecast as set out in Annex 5.

 

 

Additional documents:

Decision:

Recommendations agreed.

7.

Provisional Capital Outturn 2018/19 pdf icon PDF 145 KB

Cabinet Member: Finance

Forward Plan Ref: 2019/004

Contact: Katy Jurczyszyn, Strategic Finance Manager (Finance, Strategy & Monitoring) Tel: 07584 909518

 

Report by Director of Finance (CA7).

 

The report presents the provisional capital outturn for the Council and identifies variations of actual outturn against budgets in 2018/19.  Figures shown in the report reflect those included in the Council’s Statement of Accounts for 2018/19.

 

Cabinet is RECOMMENDED to note the provisional capital outturn for 2018/19 as set out in the report.

 

 

 

Additional documents:

Decision:

Recommendations agreed.

8.

Business Management & Monitoring Report - April 2019 pdf icon PDF 488 KB

Cabinet Member: Deputy Leader of the Council and Cabinet Member for Finance

Forward Plan Ref: 2019/023

Contact: Steven Fairhurst Jones, Corporate Performance & Risk Manager Tel: 07932 318890/Katy Jurczyszyn, Finance Manager (Finance, Strategy and Monitoring) Tel 07584 909518

 

Report by Policy & Performance Service Manager (CA8)

 

The report sets out Oxfordshire County Council’s progress towards Corporate Plan priorities and provides an update on the delivery of the Medium-Term Financial Plan at the end of April 2019.

 

The Cabinet is RECOMMENDED to:

 

(a)     note the contents of this report;

 

(b)     approve a temporary virement of £2.2m from the corporate contingency budget to the SEN Home to School Transport budget for 2019/20 as set out in paragraph 21.

 

Decision:

Recommendations agreed.

9.

Joint Municipal Waste Management Strategy for Oxfordshire pdf icon PDF 137 KB

Cabinet Member: Environment

Forward Plan Ref: 2019/054

Contact: Rachel Burns, Waste Strategy Manager Tel: 07789 877310

 

Report by Environment & Heritage Manager and Waste Strategy Manager (CA9).

 

The Oxfordshire Environment Partnership (OEP) is a partnership of County, City and District Councils working together on waste management and environmental matters.  Our Joint Municipal Waste Management Strategy (JMWMS) is a statutory document that details how we will work together to provide waste and recycling services in the county. 

 

The first JMWMS was agreed in 2007, and it was reviewed in 2012.  In 2018/19 OEP carried out a second review of the JMWMS, incorporating the newly published national Resources and Waste Strategy. 

 

The strategy is bold and ambitious, supporting efforts to reduce waste and increase recycling. OEP’s vision is for everyone in Oxfordshire, residents and businesses, to take ownership for the waste they generate.   OEP wants to work together to ensure items and materials are seen as a valuable resource to be used again, recycled for further manufacturing or sent for energy recovery.  OEP will encourage and help residents and businesses to embrace the principles of waste as a resource and be part of our vision to think and act differently from now on.

 

The strategy is being presented to all partner authorities for adoption.

 

Cabinet is RECOMMENDED to:

 

(a)          note the contents and challenges of the Joint Municipal Waste Management Strategy for Oxfordshire

 

(b)         adopt the Joint Municipal Waste Management Strategy for Oxfordshire.

 

Additional documents:

Decision:

Recommendations agreed.

10.

Review of Oxfordshire Statement of Community Involvement pdf icon PDF 197 KB

Cabinet Member: Environment

Forward Plan Ref: 2019/072

Contact: Peter Day, Minerals Principal Officer Tel: 07392 318899

 

Report by Director for Planning & Place (CA10).

 

The County Council is required to prepare, and keep up to date, a Statement of Community Involvement (SCI). The SCI is a statutory planning document that sets out how the Council will involve the community (consultees, stakeholders and other interested parties) in:

 

i.   preparing and reviewing the Minerals and Waste Local Plan;

ii.  making decisions on planning applications.

 

The current Oxfordshire SCI was adopted by the Council in March 2015.

 

The Council must comply with its SCI in preparing local plan documents. The Council is currently preparing the Minerals and Waste Site Allocations Plan and it is important that an up to date SCI is in place when the plan is submitted for examination. There have been some legislative changes affecting SCIs. The current SCI should therefore be reviewed before the Minerals and Waste Site Allocations Plan is published and submitted for examination.  A draft revised SCI has been prepared, with a view to carrying out public consultation on it this summer, leading to adoption of a revised SCI in December 2019.

 

The Cabinet is RECOMMENDED to

 

(a)          approve the draft revised Oxfordshire Statement of Community Involvement at Annex 1, subject to final detailed amendment and editing, as a draft for public consultation;

 

(b)          authorise the Director for Planning & Place to:

 

(i)           carry out final detailed amendment and editing of the draft revised Oxfordshire Statement of Community Involvement, in consultation with the Cabinet Member for Environment;

 

(ii)          publish the draft revised Oxfordshire Statement of Community Involvement for public consultation.

 

 

Additional documents:

Decision:

Recommendations agreed.

11.

Oxford Euro 6 Low Emission Zone for Buses pdf icon PDF 170 KB

Cabinet Member: Environment

Forward Plan Ref: 2019/058

Contact: Joanne Fellows, Infrastructure Locality Lead – Oxford Tel: 07990 368897/Martin Kraftl, Principal Transport Planner Tel: 07920 084336

 

Report by Director for Planning & Place (CA11).

 

To seek approval of emissions controls for buses in Oxford and submission of a request to the Traffic Commissioner to introduce a Traffic Regulation Condition (TRC) to enforce these controls.

 

Cabinet is RECOMMENDED to:

 

 

(a)          approve the proposed emissions requirements for buses outlined in the report;

 

(b)          authorise officers to make minor changes to the draft Traffic Regulation Condition at Annex 1 if required; and

 

(c)          instruct officers to submit a request to the Traffic Commissioner for a Traffic Regulation Condition (TRC) based on the draft at Annex 1

 

 

Additional documents:

Decision:

Recommendations agreed

12.

Cherwell District Council Agency Agreement (S101) - Management of Temporary Signs on the Highway pdf icon PDF 148 KB

Cabinet Member: Environment

Forward Plan Ref: 2019/055

Contact: Paul Fermer, Assistant Director of Community Operations Tel: 07825 273984

 

Report by Director for Community Operations (CA12).

 

The report seeks approval to delegate the management of temporary signs on the highway to Cherwell District Council. A separate proposal is included in giving the required authorisation to Cherwell to manage and enable the sponsorship of roundabouts in the CDC area (already in progress) and to share any surplus income from the activity.

 

The Cabinet is RECOMMENDED to:

(a)          note the progress being made regarding partnership opportunities between Cherwell District Council and Oxfordshire County Council Operational Teams

(b)          to delegate authority to the Director of Law and Governance, in consultation with the Cabinet Member for Environment, the Leader and the Strategic Director of Communities to agree appropriate terms of the agreement.

 

Decision:

Recommendations agreed.

13.

Forward Plan and Future Business pdf icon PDF 152 KB

Cabinet Member: All

Contact Officer: Sue Whitehead, Committee Services Manager Tel: 07393 001213

 

The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”.   Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA.  This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.

 

The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.

 

The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings.

Decision:

Noted.