Agenda and decisions

Cabinet - Tuesday, 15 October 2024 2.00 pm

Venue: Room 2&3 - County Hall, New Road, Oxford OX1 1ND. View directions

Contact: Chris Reynolds Tel: 07542 029441; E-Mail: chris.reynolds@oxfordshire.gov.uk

Link: video link https://oxon.cc/Cabinet15102024

Items
No.	Item
1.	Apologies for Absence Decision: Apologies for absence were received from Councillors Tim Bearder and Dan Levy.
2.	Declarations of Interest - guidance note below Decision: There were none.
3.	Minutes PDF 337 KB To approve the minutes of the meeting held on 17 September 2024 (CA3) and to receive information arising from them. Decision: The minutes of the meeting held on 17 September 2024 were approved as a correct record.
4.	Questions from County Councillors PDF 182 KB Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers. The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response. Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time. Decision: See annex.
5.	Petitions and Public Address Members of the public who wish to speak at this meeting can attend the meeting in person or ‘virtually’ through an online connection. To facilitate ‘hybrid’ meetings we are asking that requests to speak or present a petition are submitted by no later than 9am four working days before the meeting. Requests to speak should be sent to committeesdemocraticservices@oxfordshire.gov.uk If you are speaking ‘virtually’, you may submit a written statement of your presentation to ensure that your views are taken into account. A written copy of your statement can be provided no later than 9am 2 working days before the meeting. Written submissions should be no longer than 1 A4 sheet. Decision: There were no requests received.
6.	Appointments Decision: There were no appointments to report to Cabinet at this meeting.
7.	Reports from Scrutiny Committees PDF 228 KB Cabinet will receive the following Scrutiny report:- Performance and Corporate Services Overview and Scrutiny Committee report on Community Wealth Building and Wider Social Value. Additional documents: Annex 1 - Community Wealth Building (no response) , item 7. PDF 11 KB Decision: Cabinet received the report and will respond in due course.
8.	Oxfordshire Safeguarding Children's Board Annual Report 2023-24 PDF 219 KB View the background to item 8. View the decision for item 8. Cabinet Member: Children, Education and Young People’s Services Forward Plan Ref: 2024/248 Contact: Laura Gajdus, Business Manager laura.gadjus@oxfordshire.gov.uk Report by Director of Children’s Services (CA8) Cabinet is RECOMMENDED to note the annual report of the Oxfordshire Safeguarding Children Board senior safeguarding partners and to consider the key messages. Additional documents: OSCB_AnnualReport23-24 - final , item 8. PDF 2 MB Decision: Recommendations approved.
9.	Oxfordshire Safeguarding Adults Board Annual Report 2023-24 PDF 224 KB View the background to item 9. View the decision for item 9. Cabinet Member:Cabinet Member for Adult Social Care Forward Plan Ref: 2024/247 Contact: Steven Turner, OSAB Business Manager steven.turner@oxfordshire.gov.uk Report by Director of Adult Social Care The Cabinet is RECOMMENDED to note the content of the annual report which appears at the annex to this report Additional documents: OSAB Annual Report 2023-24 - v6 , item 9. PDF 735 KB Decision: Recommendations approved.
10.	Local Aggregate Assessment for 2023 PDF 276 KB View the background to item 10. View the decision for item 10. Cabinet Member:Deputy Leader of the Council with Responsibility for Climate Change, Environment & Future Generations Forward Plan Ref: 2024/279 Contact: Charlotte Simms, MWLP Principal Planner charlotte.simms@oxfordshire.gov.uk Report by Director of Economy and Place (CA10) The Cabinet is RECOMMENDED to a) Approve the Local Aggregate Assessment presented in Annex 2. b) Authorise the Director of Economy and Place in consultation with the Cabinet Member for Climate Change, Environment and Future Generations to make any revisions and publish the Oxfordshire Local Aggregate Assessment for the calendar year 2023 on the Council website. Additional documents: Annex 1 Summary of Key Data 2023 , item 10. PDF 108 KB Annex 2 Local Aggregate Assessment for 2023 , item 10. PDF 1 MB Decision: Recommendations approved.
11.	Budget and Business Planning Report PDF 489 KB View the background to item 11. View the decision for item 11. Cabinet Member: Finance Forward Plan Ref: 2024/218 Contact: Kathy Wilcox, Head of Financial Strategy Kathy.wilcox@oxfordshire.gov.uk Report by Executive Director of Resources and Section 151 Officer The Cabinet is RECOMMENDED to: a) Endorse the report and note the assumptions that will form the starting point for the 2025/26 budget as well as updates since the Medium Term Financial Strategy was agreed in February 2024 that need to be considered; b) Approve the budget and business planning process for 2025/26; c) Approve a three-year period for the medium-term financial strategy to 2027/28 and ten-year period for the capital programme to 2034/35 d) Delegate to the Section 151 Officer in consultation with the Cabinet Member for Finance the decision on whether to continue to be a member of the North Oxfordshire Business Rates Pool and; e) Note the requirement for the council to set a sustainable balanced budget which shows how income will equal spending plans Additional documents: Annex 1a - Services and Budgets , item 11. PDF 414 KB Annex 1b - General Balances & Reserves , item 11. PDF 308 KB Annex 1c Previously Agreed Budget Changes 2025-26 Services , item 11. PDF 263 KB Annex 1d Underlying Assumptions & Funding Scenarios , item 11. PDF 140 KB Annex 2 Executive summary of 2024 residents' survey and budget engagement findings , item 11. PDF 2 MB Annex 3 - Budget & Business Planning Timetable 2025'26 , item 11. PDF 195 KB Decision: Recommendations approved.
12.	Capital Programme and Monitoring Report (August Monitoring) PDF 572 KB View the background to item 12. View the decision for item 12. Cabinet Member: Finance Forward Plan Ref: 2024/222 Contact: Natalie Crawford, Capital Programme Manager Natalie.crawford@oxfordshire.gov.uk Report by Executive Director of Resources and Section 151 Officer The Cabinet is RECOMMENDED to: Capital Programme 1. Note the capital monitoring position for 2024/25 set out in this report and summarised in Annex 1. 2. Approve the updated Capital Programme at Annex 2 incorporating the changes set out in this report. Budget Changes / Budget Release 3. approve the submission of a bid for £2.800m to Sustrans T8 (pending potential funding from Active Travel England) for a number of schemes to improve the National Cycle Network and to note the total match funding of £0.355m required. Match funding will be met by a combination of Community Infrastructure Levy funds, S106 funding and corporate resources. (para 68) 4. a. approve the submission of a bid to the Public Sector Decarbonisation Scheme: Phase 4 (PSDS4) to support the programme to implement decarbonisation measures across the corporate estate. b. delegate authority to the Executive Director of Resources and S151 Officer and Director of Property and Assets to approve the grant offer letter in the event of a successful award of funding for PSDS4 and c. note the required match funding for PSDS4 which is estimated to be between £6.00m and £9.00m, which will be addressed as part of the 2025/26 business planning process. (para 71) 5. approve the carry forward of £1.651m from the current Early Years Programme and include new funding of £1.286m received from the Department for Education Childcare Expansion Capital Grant to support the extension of early years childcare and wraparound provision for children in working families. (para 73) Additional documents: CAB151024 Capital Programme and Monotoring Report - Annex , item 12. PDF 59 KB Decision: Recommendations approved.
13.	Hyer Power project PDF 223 KB View the background to item 13. View the decision for item 13. Cabinet Member: Deputy Leader with Responsibility for Climate Change, Environment & Future Generations Forward Plan Ref: 2024/315 Contact: Paul Gambrell,Team leader – Zero Emission Vehicles, Innovation Service paul.gambrell@oxfordshire.gov.uk Report by Executive Director of Resources and Section 151 Officer The Cabinet is RECOMMENDED to approve a key decision to permit the procurement of a hydrogen production and refuelling rig that will be fully funded by an external grant and will be installed on the Highways Depot at Drayton. Decision: Recommendations approved.
14.	Delegated Powers Report for July to September 2024 View the background to item 14. View the decision for item 14. Cabinet Member: Leader Forward Plan Ref: 2024/246 Contact: Colm Ó Caomhánaigh, Democratic Services Manager Colm.ocaomhanaugh@oxfordshire.gov.uk Report by Director of Law and Governance. There were no uses of delegated powers in the period July to September 2024 to report to Cabinet. Decision: There were no uses of delegated powers during the period July to September 2024 to report to Cabinet.
15.	Forward Plan and Future Business PDF 324 KB Cabinet Member: All Contact Officer: Chris Reynolds, Senior Democratic Services Officer, chris.reynolds@oxfordshire.gov.uk The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”. Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA. This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update. The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update. *The Cabinet is RECOMMENDED to* *note the items currently identified for forthcoming meetings.* Additional documents: CAB151024 Forward Plan Update , item 15. PDF 100 KB Decision: Noted.
16.	For information only: Cabinet response to Scrutiny item PDF 143 KB Customer Experience Stategy Decision: Noted.