Agenda and minutes
PDF 272 KBVenue: County Hall, Oxford, OX1 1ND
Contact: Sue Whitehead Tel: (01865) 810262; E-Mail: sue.whitehead@oxfordshire.gov.uk
Note: Now on Item:14
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Apologies for Absence Minutes: Apologies were received on behalf of Councillor Chapman and Councillor Fatemian. |
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Additional documents:
Minutes: The Minutes of the meeting held on 18 June 2013 were agreed and signed subject to the insertion of the word Shadow before the words Cabinet Member for Adult Social Care in the 3rd paragraph of Minute 62/13.
The Minutes of the meeting held on 16 July 2013 were agreed and signed subject to the addition of Councillor Hards to the list of those present. |
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Questions from County Councillors Any county councillor may, by giving notice to the Proper Officer by 9 am two working days before the meeting, ask a question on any matter in respect of the Cabinet’s delegated powers.
The number of questions which may be asked by any councillor at any one meeting is limited to two (or one question with notice and a supplementary question at the meeting) and the time for questions will be limited to 30 minutes in total. As with questions at Council, any questions which remain unanswered at the end of this item will receive a written response.
Questions submitted prior to the agenda being despatched are shown below and will be the subject of a response from the appropriate Cabinet Member or such other councillor or officer as is determined by the Cabinet Member, and shall not be the subject of further debate at this meeting. Questions received after the despatch of the agenda, but before the deadline, will be shown on the Schedule of Addenda circulated at the meeting, together with any written response which is available at that time. Minutes: Councillor Roz Smith had given written notice of the following question to Councillor Lorraine Lindsay-Gale: "Could the cabinet member confirm that the works to install a disabled lift and access to the Headington Library in Bury Knowle House will start as planned in October 2013?" Councillor Lindsay-Gale replied:
“I can confirm that orders for this work to be done at Headington Library in Bury Knowle House will be placed by the end of October and workers will be physically on site from November 11th.” |
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Petitions and Public Address Minutes: The following requests to address the meeting had been agreed:
Item 6 Councillor Nick Hards, Shadow Cabinet Member for Finance Item 7 Councillor Nick Hards, Shadow Cabinet Member for Finance Item 8 Councillor Gill Sanders, Shadow Cabinet Member for Children, Education & Families Item 9 Councillor Liz Brighouse, Opposition Leader Item 10 Councillor John Sanders, Shadow Cabinet Member for Environment Dr Mark Woodhall, Nuffield Department of Clinical Neurosciences Dr. Louisa Kent, John Radcliffe Hospital Ed Wigzell, Travel Officer, Sustainability Team, Estates Services | University of Oxford Alex Lalvani –local resident Item 12 Councillor Val Smith, Shadow Cabinet Member for Business & Customer Services Councillor Michael Waine, at the invitation of the Chairman as Chairman of the Schools Organisation Stakeholders Group Item 13 Councillor Laura Price, Shadow Cabinet Member for Adult Social Care
Councillor Waine speaking on Item 12, Revised Space Standards for Schools expressed his thanks that the views of the group had been listened to and broadly welcomed the proposals. Councillor Waine asked that Cabinet consider a change to recommendation (b) in that exceptions to the standards be agreed by the relevant Cabinet Member in a delegated decision session. |
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2013/14 Financial Monitoring & Business Strategy Delivery Report - July 2013 Cabinet Member: Finance Forward Plan Ref: 2013/092 Contact: Kathy Wilcox, Principal Financial Manager Tel: (01865) 323981
Report by Assistant Chief Executive & Chief Finance Officer (CA6).
This report focuses on the delivery of the Directorate Business Strategies which were agreed as part of the Service and Resource Planning Process for 2013/14 – 2016/17. Parts 1 and 2 include projections for revenue, reserves and balances as at the end of July 2013. Capital Programme monitoring is included at Part 3. Changes to Fees and Charges are included in Part 4.
The Cabinet is RECOMMENDED to: (a) note the report; (b) approve the virement requests set out in Annex 2a and the supplementary estimate requests set out in Annex 2e; (c) approve the bad debt write off as set out in paragraph 39; (d) note the updated Treasury Management lending list at Annex 7; (e) approve changes to the Capital programme set out in Annex 8c and to approve the increase to the Wheatley River Bridge scheme of £0.550m to be funded from the earmarked reserves of the capital programme as set out in paragraphs 56 and 57, and approve the inclusion of the grant funding set out in paragraph 58; (f) approve the changes to charges at Hill End Outdoor Education Centre as set out in Part 4 and Annex 9. Additional documents:
Minutes: Cabinet considered a report that focussed on the delivery of the Directorate Business Strategies which were agreed as part of the Service and Resource Planning Process for 2013/14 – 2016/17. Parts 1 and 2 included projections for revenue, reserves and balances as at the end of July 2013. Capital Programme monitoring is included at Part 3. Changes to Fees and Charges are included in Part 4.
Councillor Nick Hards, Shadow Cabinet Member for Finance, expressed concern at the level of overspend detailed in the report and highlighted the difficult decisions to be taken in balancing need and finances particularly in the area of care home placements. Councillor Tilley drew attention to the new children’s homes being developed within the County that would bring young people back in County which was both generally considered to be better for them and an economic use of resources. The Leader in introducing the report responded to the comments made and commented that it was early in the year and that he disliked underspends aswell.
Stephanie Skivington undertook to respond to all Councillors on a question from Councillor Heathcoat about foster care debt write off.
RESOLVED: to:
(a) note the report; (b) approve the virement requests set out in Annex 2a and the supplementary estimate requests set out in Annex 2e; (c) approve the bad debt write off as set out in paragraph 39; (d) note the updated Treasury Management lending list at Annex 7; (e) approve changes to the Capital programme set out in Annex 8c and to approve the increase to the Wheatley River Bridge scheme of £0.550m to be funded from the earmarked reserves of the capital programme as set out in paragraphs 56 and 57, and approve the inclusion of the grant funding set out in paragraph 58; and (f) approve the changes to charges at Hill End Outdoor Education Centre as set out in Part 4 and Annex 9. |
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Service & Resource Planning Report for 2014/15 - 2017/18 - September 2013 Cabinet Member: Finance Forward Plan Ref: 2013/051 Contact: Lorna Baxter, Deputy Chief Finance Officer Tel: (01865) 323971
Report by Assistant Chief Executive & Chief Finance Officer (CA7).
This report is the first in a series on the Service & Resource Planning process for 2014/15 to 2017/18, providing councillors with information on budget issues for 2014/15 and the medium term. The report presents the assumptions on which the existing Medium Term Financial Plan (MTFP) is based, known and potential financial issues for 2014/15 and beyond which impact on the existing MTFP, and proposes a process for Service & Resource Planning for 2014/15 including a timetable of events.
The Cabinet is RECOMMENDED to: (a) note the report; and (b) approve the Service and Resource Planning process for 2014/15. Additional documents:
Minutes: Cabinet had before them the first report in a series on the Service & Resource Planning process for 2014/15 to 2017/18, providing councillors with information on budget issues for 2014/15 and the medium term. The report presented the assumptions on which the existing Medium Term Financial Plan (MTFP) is based, known and potential financial issues for 2014/15 and beyond which impact on the existing MTFP, and proposed a process for Service & Resource Planning for 2014/15 including a timetable of events.
The Leader commented that this was the last meeting for Sue Scane in her current role as Chief Finance Officer & Assistant Chief Executive before she took up her new role as Director Designate for Environment & Economy. He thanked her for all her hard work and recognised that she had built an excellent team and done a terrific job. His best wishes to Sue Scane in her new role were echoed by Cabinet Members and Councillor Hards.
Councillor Nick Hards, Shadow Cabinet Member for Finance emphasised the difficult financial position and the constraints placed on the Council by central government. He stressed the importance of all parties working together to find the best way forward for the citizens of Oxfordshire.
RESOLVED: to: (a) note the report; and (b) approve the Service and Resource Planning process for 2014/15.
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Home to School Transport - Consultation Cabinet Member: Children, Education & Families Forward Plan Ref: 2013/122 Contact: Neil Darlington, Service Manager – Admissions & Transport Tel: (01865) 815844
Report by Director for Children’s Services (CA8).
It is proposed that the Council should undertake a consultation with the public, headteachers and other interested parties upon a range of possible changes to the Home to School Transport Policy.
This follows the decision of the Cabinet on 16 July to consult again on the possible changes to the Home to School Transport Policy.
There is a significant financial risk to the County Coucil if the current policy remains unamended. Free travel is currently provided to the catchment school, even if it is not the nearest school, if it is over the statutory walking distance and since an increasing number of schools set their own admission arrangements, including any catchment area, and the County Council could find its financial obligations increasing in future years.
In addition, the County Council is under increasing financial pressure and therefore needs to consider possible options for reducing costs.
The Cabinet is asked to consider the consultation process to decide whether it is acceptable.
The Cabinet is RECOMMENDED to adopt the following proposals:
(a) to agree the consultation arrangements for Home to School Transport
(b) if 14 (a) is agreed, to determine whether any Cabinet Members will attend any of the public meetings
Minutes: It is proposed that the Council should undertake a consultation with the public, headteachers and other interested parties upon a range of possible changes to the Home to School Transport Policy.
Following the decision of the Cabinet on 16 July to consult again on the possible changes to the Home to School Transport Policy Cabinet had before them a report .that sought approval to the proposed consultation process.
Councillor Gill Sanders, Shadow Cabinet Member for Children, Education & Families reiterated comments made at the previous Cabinet meeting that the Labour Group remained in favour of a policy looking to charge for home to school transport (statutory provision aside) in the current financial situation. However she hoped that consultation would be properly carried out with everyone receiving the information in a clear way. She suggested that consideration be given to solutions elsewhere and referred to Somerset that used Designated Transport Areas.
Neil Darlington responding to a question from the Leader indicated that there was no indication when the guidance would be reissued but it was expected late September/early October. Responding to a comment from Councillor Heathcoat he undertook to publicise the consultation locally for the Grove & Wantage area.
During discussion Cabinet Members indicated that they would attend as many of the public meetings as was possible.
RESOLVED: to:
(a) agree the consultation arrangements for Home to School Transport; (b) agree, that Cabinet would attend as many of the public meetings as was possible. |
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City Deal Strategy Overview Cabinet Member: Leader Forward Plan Ref: 2013/101 Contact: Tom Flanagan, Service Manager, Planning & Transport Policy Tel: (01865) 815691
Report by Assistant Chief Executive & Chief Finance Officer (CA9).
The report sets an overview of the City Deal proposal and seeks approval for the City Deal Negotiation Document prior to its submission and presentation to the Government. Cabinet is RECOMMENDED to approve:
(a) the approach and overarching strategy for the City Deal proposal;
(b) the County Council to act as the accountable body for the City Deal proposal. Minutes: Cabinet considered a report that set out an overview of the City Deal proposal and sought approval for the City Deal Negotiation Document prior to its submission and presentation to the Government.
Councillor Liz Brighouse, Opposition Leader, spoke in support of the recommendations. However she expressed disappointment that the proposal had been scaled back and concern that the County Council was not as well engaged as they should be. In particular she was concerned at the large amount of funding going to bodies that were not democratic. She stressed the need for development to grow within existing communities. The Leader in welcoming the co-operation of the labour Group gave assurances that as a member of the Local Enterprise Partnership he drew attention to the democratic voice provided by the County Council.
RESOLVED: to approve:
(a) the approach and overarching strategy for the City Deal proposal; and (b) the County Council to act as the accountable body for the City Deal proposal. |
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Thornhill and Water Eaton Park & Rides - Introduction of Short Term Parking Charges Cabinet Member: Environment Forward Plan Ref: 2013/117 Contact: Jim Daughton, Highways & Transport Service Manager Tel: (01865) 815083
Report by Director for Environment & Economy (CA10).
To consider proposed service changes to introduce new and to increase existing car park charging to the Thornhill and Water Eaton park & rides scheme after consultation.
Additional income which is anticipated from the introduction of short term parking charges is required to contribute to the savings set out in the Medium Term Financial Plan.
This report summarises the public consultation on the advertised Traffic Regulation Order (TRO) for charging and recommends to Cabinet Members a proposed level of charging.
Cabinet is RECOMMENDED to :
(a) approve the making of the Oxfordshire County Council (Park and Ride Parking Places - Thornhill and Water Eaton) Order 201* as advertised; (b) confirm the timing of the introduction of charges as identified in paragraphs 9-13 using option i. from paragraph 11 which removes the Hospital exemption; and (c) instruct officers to undertake a review between 6 – 12 months of commencement of charging. Minutes: Cabinet considered a report on proposed service changes to introduce new and to increase existing car park charging to the Thornhill and Water Eaton park & rides scheme after consultation.
Additional income which is anticipated from the introduction of short term parking charges is required to contribute to the savings set out in the Medium Term Financial Plan.
This report summarised the public consultation on the advertised Traffic Regulation Order (TRO) for charging and recommended to Cabinet Members a proposed level of charging.
Councillor John Sanders, Shadow Cabinet Member for Environment spoke in support of the recommendations. Councillor Rose responding to comments from Councillor Sanders about the need to budget for a consultation on a controlled parking zone for Sandhills commented that there were other solutions across the County so that a CPZ was not the only alternative.
Dr Mark Woodhall, Nuffield Department of Clinical Neurosciences, spoke against the proposed removal of the exemption for hospital staff and indicated that patients could be put at risk by staff such as himself not being able to work the longer hours due to the parking charges they would face.
Dr Louisa Kent, John Radcliffe Hospital, spoke against the changes and suggested they would not assist congestion as originally envisaged by the park and ride scheme. She referred to concerns from the University about attracting and retaining top people and felt that the proposed charges would not help. She asked that if there were any season discount tickets available that information be circulated in advance of the introduction of charges. Responding to a query from Councillor Hibbert Biles about why the NHS should not cover the costs of their employees Dr Kent replied that the NHS could not afford to do so.
Ed Wigzel Travel Officer, Sustainability Team, Estates Services University of Oxford, indicated that he was speaking on behalf of a number of University staff who strongly opposed the charges. He believed that they would have a detrimental effect on the vibrancy of the City Centre and the ability to attract and retain skilled employees. The City Deal needed infrastructure support to support accessible employees and the charges were not a good foundation to allow competition in a global market. He referred to other cities that made Park & Ride part of their overall package to employees.
Alex Lalvani, a local resident, spoke against the charges and expressed concern that there would be displacement parking. There had already been issues raised with the police. There was no one for local people to talk to and no mechanism for their involvement to ensure impacts were minimised. As a daily user he added that the system of payment was not easy to use and was not a good impression for visitors to the City. The Leader gave assurances that local people could address concerns to their local Councillors or to himself.
Councillor Nimmo Smith in moving the recommendations highlighted the expansion of Thornhill, the introduction of the successful cycle hire and that ... view the full minutes text for item 102/13 |
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Cabinet Member: Children, Education & Families Forward Plan Ref: 2013/091 Contact: Debbie Rouget, Early Years & Childcare Sufficiency & Access Manager Tel: (01865) 810617
Report by Director for Children’s Services (CA11).
The Headteacher and Governors of Edward Feild Nursery School have proposed closure of the Nursery and reprovision of alternative high quality early years places on the same site by expansion of the playgroup. A Stage 1 consultation was carried out in April 2013 which resulted in one objection to the proposal. After careful consideration of the issue raised, the lead officer recommended to Cabinet on 21 May 2013 that a Statutory Notice for the proposed closure should be published. This was agreed by Cabinet and the notice was published on 11 June. During the 6 week statutory period for representations, one objection was received. As a result of this, the final Decision on whether to close Edward Feild Nursery School must be made by the Cabinet.
The Cabinet is RECOMMENDED to approve the closure of Edward Feild Nursery school with effect from 31 December 2013 subject to the following conditions:- · That a lease for Robin Playgroup’s use of the school premises be in place by the Nursery closure date. · That as long as Edward Feild Primary School remains a maintained school the authority will retain an arbitration role to ensure that the lease remains equitable and sustainable for both parties. · That any surplus in the Edward Feild Nursery School budget at closure is transferred to the Edward Feild Primary School budget and that the funds be spent to maintain or improve the parts of the premises occupied by or shared with the Robin Playgroup. · The Nursery is to transfer any resources bought for nursery age children from public funds to Robin Playgroup without charge. Additional documents: Minutes: The Headteacher and Governors of Edward Feild Nursery School have proposed closure of the Nursery and re-provision of alternative high quality early years places on the same site by expansion of the playgroup. A Stage 1 consultation was carried out in April 2013 which resulted in one objection to the proposal. Cabinet on 21 May 2013 agreed that a Statutory Notice for the proposed closure should be published. During the 6 week statutory period for representations, one objection was received and Cabinet considered a report asking them to determine whether to agree the closure of Edward Feild Nursery School.
RESOLVED: to approve the closure of Edward Feild Nursery School with effect from 31 December 2013 subject to the following conditions:- · That a lease for Robin Playgroup’s use of the school premises be in place by the Nursery closure date. · That as long as Edward Feild Primary School remains a maintained school the authority will retain an arbitration role to ensure that the lease remains equitable and sustainable for both parties. · That any surplus in the Edward Feild Nursery School budget at closure is transferred to the Edward Feild Primary School budget and that the funds be spent to maintain or improve the parts of the premises occupied by or shared with the Robin Playgroup. · The Nursery is to transfer any resources bought for nursery age children from public funds to Robin Playgroup without charge.
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Revised Space Standards for Schools Cabinet Member: Business & Customer Services Forward Plan Ref: 013/102 Contact: Tom Flanagan, Service Manager, Planning & Transport Policy Tel: (01865) 815691
Report by Deputy Director for Environment & Economy – Strategy & Infrastructure Planning (CA12).
The report proposes revisions to space standards for the design and construction of new school buildings and subsequent amendments to policy documents (The Primary and Secondary School Briefs).
Cabinet is RECOMMENDED to: Approve: (a) Adoption of the space standards contained with Annex 2 (b) Delegation of approval of further reductions on an exceptions basis by the Director of Environment and Economy in consultation with the Director for Children’s Services; (c) That in the case of new schools that are developer funded the County Council will seek a fixed sum to cover the set-up costs. Additional documents:
Minutes: Cabinet considered a report that proposed revisions to space standards for the design and construction of new school buildings and subsequent amendments to policy documents (The Primary and Secondary School Briefs).
Councillor Val Smith, Shadow Cabinet Member for Business & Customer Services congratulated Cabinet on not accepting to the letter the James Review. Although parents would focus on teaching spaces outdoor space was important as were corridors, kitchens and libraries. She hoped that the revised standards would be used to enhance the school estate.
Councillor Tilley in moving the recommendations thanked Councillor Waine and Councillor Smith for their support and indicated that she supported Councillor Waine's suggestion that exceptions go to the Cabinet Member for decision. RESOLVED: to approve: (a) adoption of the space standards contained with Annex 2;
(b) that delegation of approval of further reductions on an exceptions basis be to the relevant Cabinet Member in delegated decision session; and (c) that in the case of new schools that are developer funded the County Council will seek a fixed sum to cover the set-up costs. |
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Contributions Policy Cabinet Member: Adult Social Care Forward Plan Ref: 2013/037 Contact: Sarah Fogden, Finance Business Partner (Adult Social Care) Tel: 07557 082613/Ben Threadgold, Strategy Manager Tel: (01865) 328219
Report by Director for Social & Community Services (CA13).
Oxfordshire County Council aims to support and promote strong communities so that people live their lives as successfully, independently and safely as possible. The Council aims to encourage independence and choice, promote prevention and early intervention, be fair and equitable and give service users more power and control over their lives.
Social care is not a free service and the way funding is allocated from central government makes it clear that councils need to collect income locally to contribute to the cost of services.
The purpose of the Adult Social Care Contributions Policy is to outline a fair approach to the financial contributions made by individuals towards the social care services they receive. The Council is committed to making its approach to these contributions as simple and straightforward as possible.
Changes in national policy, lessons learnt from implementing personal budgets and direct payments, as well as inconsistencies that have been identified in our current practice, mean that it is timely to review our contributions policy. This is also an opportunity to address inconsistencies that have been identified in current policy and implementation, and through the recent audit of adult social care, such as people paying providers directly for day opportunities and double-handed care being charged different rates from people paying through personal budgets.
The new policy essentially restates the principles in the current policy as the basis on which we seek contributions from individuals towards the cost of their care. This is primarily through contributions to their personal budget, but also includes services that incur a charge either from the provider or from the Council. However, there are a number of areas where changes are proposed, which will have implications for service users and the Council.
The Cabinet is RECOMMENDED to agree the Contributions Policy for Adult Social Care, for implementation with effect from 5th January 2014.
Additional documents:
Minutes: Cabinet had before them a report seeking approval to the Contributions Policy for Adult Social Care The purpose of the Adult Social Care Contributions Policy is to outline a fair approach to the financial contributions made by individuals towards the social care services they receive.
Councillor Laura Price, Shadow Cabinet Member for Adult Social Care hoped that the pricing policy would be clear and understandable. She also urged that where people faced an increase in charges they be engaged in the process in a timely way.
Councillor Heathcoat in introducing the report commented that all the recent strategies were aimed at supporting strong communities with people living their lives as independently as possible. She corrected an error on page 186 noting that the correct number was 27 as referred to earlier in the report.
RESOLVED: to agree the Contributions Policy for Adult Social Care, for implementation with effect from 5th January 2014. |
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Staffing Report - Quarter 1 - 2013 Cabinet Member: Deputy Leader Forward Plan Ref: 2013/053 Contact: Sue Corrigan, Strategic HR Manager Tel: (01865) 810280
Report by Head of Human Resources (CA14).
This report gives an update on staffing numbers and related activity during the period 1 April 2013 to 30 June 2013. It gives details of the agreed staffing numbers and establishment at 30 June 2013 in terms of Full Time Equivalents. These are also shown by directorate in Appendix 1. In addition, the report provides information on vacancies and the cost of posts being covered by agency staff. Appendix 2 shows a breakdown by service area of agency spend.
The Cabinet is RECOMMENDED to: (a) note the report;
(b) confirm that the Staffing Report meets the Cabinet’s requirements in reporting and managing staffing numbers. Additional documents:
Minutes: Cabinet received a report that gave an update on staffing numbers and related activity during the period 1 April 2013 to 30 June 2013. It gave details of the agreed staffing numbers and establishment at 30 June 2013 in terms of Full Time Equivalents. In addition, the report provided information on vacancies and the cost of posts being covered by agency staff.
RESOLVED: to: (a) note the report; and (b) confirm that the Staffing Report meets the Cabinet’s requirements in reporting and managing staffing numbers. |
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Delegated Powers of the Chief Executive - October 2013 Cabinet Member: Leader Forward Plan Ref: 2013/082 Contact: Sue Whitehead, Committee Services Manager Tel: (01865) 810262
Report by Head of Law & Culture (CA15).
To report on a quarterly basis any executive decision taken by the Chief Executive under the specific powers and functions delegated to her under the terms of Part 7.4 of the Council’s Constitution – Paragraph 1(A)(c)(i). It is not for scrutiny call in.
To report on a quarterly basis any executive decision taken by the Chief Executive under the specific powers and functions delegated to her under the terms of Part 7.4 of the Council’s Constitution – Paragraph 1(A)(c)(i). It is not for scrutiny call in.
Minutes: Cabinet noted the following executive decision taken by the Chief Executive under the specific powers and functions delegated to her under the terms of Part 7.4 of the Council’s Constitution – Paragraph 1(A)(c)(i). It is not for scrutiny call in.
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Forward Plan and Future Business Cabinet Member: All Contact Officer: Sue Whitehead, Committee Services Manager (01865 810262)
The Cabinet Procedure Rules provide that the business of each meeting at the Cabinet is to include “updating of the Forward Plan and proposals for business to be conducted at the following meeting”. Items from the Forward Plan for the immediately forthcoming meetings of the Cabinet appear in the Schedule at CA16. This includes any updated information relating to the business for those meetings that has already been identified for inclusion in the next Forward Plan update.
The Schedule is for noting, but Cabinet Members may also wish to take this opportunity to identify any further changes they would wish to be incorporated in the next Forward Plan update.
The Cabinet is RECOMMENDED to note the items currently identified for forthcoming meetings. Minutes: The Cabinet considered a list of items for the immediately forthcoming meetings of the Cabinet together with changes and additions set out in the schedule of addenda.
RESOLVED: to note the items currently identified for forthcoming meetings.
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