Issue - meetings

Cabinet Member: Growth & Infrastructure

Forward Plan Ref: 2011/088

Contact: Roger Dyson, Project Manager Tel: (01865) 815665

Report by Deputy Director of Environment & Economy – Growth & Infrastructure (CA15).

The natural termination of the current Mouchel professional property services contract at the end of March 2012 prompts the need for the procurement of a new contract arrangement to commence 1 April 2012.

This report sets out the process to be followed to procure the new service arrangements. 

Cabinet is recommended to agree:

(a)       the continuation of the procurement of a single Service Provider for property construction, multi-disciplinary design, estates management and total facilities management services, to be in place by 1 April 2012; as set out in paragraphs 6 & 7 of this report; the process to be overseen by the Project Board;

(b)       that the Director for Environment & Economy in conjunction with the Cabinet Member for Finance & Property agree the costs and terms of a Mouchel contract extension should this become necessary;

(c)       that the Project Board may agree the tender questions and evaluation criteria and that they have been effectively applied for all stages of the procurement process so far; and

(d)       the approach adopted to date for other public sector bodies to be able to access services under the Framework and OCC Contract agreements, and that a further report is brought to Cabinet before the OCC Contract facility is utilised for any other public sector body.

RESOLVED:             to agree:

(a)       the continuation of the procurement of a single Service Provider for property construction, multi-disciplinary design, estates management and total facilities management services, to be in place by 1 April 2012; as set out in paragraphs 6 & 7 of this report; the process to be overseen by the Project Board;

(b)       that the Director for Environment & Economy in conjunction with the Cabinet Member for Finance & Property agree the costs and terms of a Mouchel contract extension should this become necessary;

(c)        that the Project Board may agree the tender questions and evaluation criteria and that they have been effectively applied for all stages of the procurement process so far; and

(d)       the approach adopted to date for other public sector bodies to be able to access services under the Framework and OCC Contract agreements, and that a further report is brought to Cabinet before the OCC Contract facility is utilised for any other public sector body; and

(e)       that during the procurement process the Cabinet's commitment to providing a school meals service in its current or an improved form is emphasised..