Issue - meetings

To approve the minutes of the meetings of the Audit & Governance Committee held on -

1.     05 January 2022; and

2.     16 March 2022.

The Minutes of the meetings of 05 January and 16 March 2022 were approved with minor amendments.

The Committee considered the minutes of its meetings of –

5 January 2022

The Committee approved the minutes of its meeting of 5 January 2022 and authorised the Chair to sign them as a correct record.

The following matter arose out of consideration of the minutes.

Item 7/22: Internal Audit Plan – Progress Report

Referring to the Action Point on Page 6 of the Minutes, it was noted that Members of the Committee had yet to be provided with copies of the Blue Badge scheme key performance indicators (KPIs).

ACTION: Community Operations (KS) to provide Members with copies of the Blue Badge scheme KPIs.

16 March 2022

The Committee approved the minutes of its meeting of 16 March 2022 and authorised the Chair to sign them as a correct record, subject to the following amendments.

(a)     Attendance

That Councillor Donna Ford be added to the list of Voting Members present at the meeting, and that Dr Geoff Jones, whose name had been recorded twice, once as a Voting Member and once as a Non-Voting Member, be recorded as being present as a Non-Voting Member.

(b)     Item 17/2: Audit & Governance Committee Annual Report

Page 15, Paragraph (b): Members could not recall whether it was Councillor Judy Roberts or Councillor Donna Ford who had raised the query referred to in Paragraph (b). The Chair noted that, when recording the minutes of meetings of the Audit & Governance Committee, there was a convention, given the number of questions asked by Members during meetings of the Committee, not to attribute the names of councillors to the questions they asked.

Therefore, it was proposed to amend Paragraph (B) to read, as follows:

“In response to a query [delete “raised by Councillor Roberts”] regarding the attendance of the external auditors…”.

(c)     Item 23/22: Report of the Audit Working Group

The acronym “HF1”, be replaced with the correct acronym “HIF1” (Housing Infrastructure Funding 1).

The following matter arose out of consideration of the minutes.

Item 27/22: Summary of Items Considered in the Press and the Public Were Excluded from the Meeting

Operation Edifice Investigation Report

Referring to the Resolution where it stated that “The Audit & Governance Committee be provided with… a copy of the [Officer] Procurement Handbook, Anita Bradley, Director of Law and Governance, informed the Committee that the Handbook was presently being updated and that the updated version of the handbook would be circulated to Members of the Committee in due course.

ACTION: Copies of the updated version of the Officer Procurement Handbook to be circulated to Members of the Committee when it became available (AB).