Issue - meetings

3.40

Report by the Director of Law and Governance

In October 2018, Cabinet agreed an implementation strategy for the Council’s new Operating Model that had itself been previously endorsed at the September Cabinet meeting.

The Performance Scrutiny and Audit and Governance Committees have taken an active role in the development of the Fit for the Future programme as the programme’s implementation and the functionality of the new Operating Model will have significant implications across the areas of responsibilities of both committees. Both committees are therefore expected to continue their roles of monitoring and of challenging performance, delivery, reporting and control. The October Cabinet report noted that the Committees may wish to consider how they are organised through the life-time of the programme, including the potential establishment of individual or joint sub-committees as the business of the Committees demands.

This report considers the requirements for new arrangements and proposes the establishment of a Joint Sub-Committee. This same report is being considered by the Performance Scrutiny on 8 November and Audit and Governance Committee on 14 November.

The Committee is RECOMMENDED to:

a)                  Agree to the establishment of a joint Sub-Committee of the Performance Scrutiny and Audit & Governance Committees as set out in paragraphs 18-20.

b)                 Agree to the terms of reference set out in Annex 1.

Recommendations agreed.

The Chairman stated that the proposed Joint Committee had been approved by the Performance Scrutiny Committee at its meeting on 6 September 2018.  If the Joint Sub-Committee is approved, both Chairman will discuss the membership with the Political Group Leaders.  Members of the Committee should notify him if they are interested in being on the Joint Sub-Committee.

Nick Graham responded to Members’ questions as follows:

·         January would be a realistic date for the inaugural meeting.

·         The Sub-Committee can report to either parent committee of both.

·         It can make recommendations to Cabinet through the normal scrutiny procedure.

·         Substitutes will be allowed.

·         It was agreed that in paragraph 15 of the report, the word “distinct” should be “district”.

RESOLVED to:

a)           Agree to the establishment of a joint Sub-Committee of the Performance Scrutiny and Audit & Governance Committees as set out in paragraphs 18-20.

b)           Agree to the terms of reference set out in Annex 1.