Issue - meetings

Forward Plan Ref: 2014/131

Contact: Rebecca Harwood, Service Delivery Manager, Tel: (01865) 815281

Report by Deputy Director for Environment & Economy – Commercial & Delivery (CMDE10).

The Van and Trailer Permit Scheme was approved by the Cabinet Member for Growth and Infrastructure at a Delegated Decisions Cabinet meeting held on 15 July 2010. The scheme was implemented in November 2010.

The scheme was reviewed in 2011 and again in 2012 whereupon a recommendation to move towards a ‘paperless’ system was agreed. This system, known as the Van Trailer e-permit scheme, is due to become operational at the beginning of November 2014.

The policy and terms and conditions have been updated to reflect this.

This review has also enabled a further opportunity to review and incorporate (where possible/appropriate) feedback from customers, contractors and officers and to ensure that the scheme continues to work well for all stakeholders in particular users and operators.

The Cabinet Member for Environment is RECOMMENDED to:

(a)             approve the Van and Trailer e-Permit scheme as a continuing and effective method for policing the Household Waste Recycling Centres in order to prevent trade waste from entering;

(b)            approve the amendments to the Van and Trailer e-Permit Scheme as set out in Annex 2 to the report;

(c)             approve the updated terms and conditions in Annex 3 to the report;

(d)            allow the Deputy Director for Environment & Economy  (Commercial) in consultation with the Cabinet Member for Environment to make minor textual changes and amendments to the Van and Trailer e-Permit scheme from time to time for the purposes of clarification or, as the case may be, where necessary to comply with changes to applicable legislation, guidance or policy

(e)             to conduct a further review of the scheme within 3 years from the date of this report.

Agreed

Agreed

Agreed

Agreed

Agreed

The Cabinet Member for Environment considered (CMDE10) a third review of the van and trailer e-permit scheme which had been approved and implemented in 2010.  Previous reviews in 2011 and 2012 had recommended a move towards a paperless system and the policy and terms had been updated to reflect that.  The review also enabled a further opportunity to incorporate feedback on the scheme to ensure the scheme met the needs of all stakeholders in particular users and operators.

Mr Smales explained how the system would work and as members of the Transport Advisory Panel had asked similar questions earlier in the day he undertook to let them have that information separately.

Having regard to the arguments and options set out in the documentation before him and the further considerations set out above the Cabinet Member for Environment confirmed his decision as follows:

(a)             approve the Van and Trailer e-Permit scheme as a continuing and effective method for policing the Household Waste Recycling Centres in order to prevent trade waste from entering;

(b)             approve the amendments to the Van and Trailer e-Permit Scheme as set out in Annex 2 to the report CMDE10;

(c)             approve the updated terms and conditions in Annex 3 to the report CMDE10;

(d)             allow the Deputy Director for Environment & Economy  (Commercial) in consultation with the Cabinet Member for Environment to make minor textual changes and amendments to the Van and Trailer e-Permit scheme from time to time for the purposes of clarification or, as the case may be, where necessary to comply with changes to applicable legislation, guidance or policy

(e)             to conduct a further review of the scheme within 3 years from the date of this report.

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Cabinet Member for Environment

Date ……………………………..