Meeting documents
Learning & Culture Scrutiny Committee
Tuesday, 14 December 2004
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÷ ü ± ‰ à The Executive approved at its meeting on 7 September 2004 the recommendation from the Scrutiny Committee review "Room at School" that a fund should be established on an "invest-to-save" basis to be used by schools to make adaptations or otherwise upgrade their facilities to make them more amenable to wider use by the community. Such works could include zoning of heating systems, separate or improved entrances and reception, improved lighting and refurbishment of community use areas. This links to the Government's initiative to increase extended use of schools and the Authority's own initiatives to support and encourage schools to become community schools under the Building Learning Communities priority action area of the Education Development Plan. Revenue grant, to be used to support and work with schools to develop the extended schools strategy, is expected from the DfES together with a one-off capital allocation to help create one fully extended school or partnership of schools from 2005. The proposal is for schools to find matched funding for improvements funded.
County Council Objectives: Helping people to fulfil their potential, Sustaining Prosperity
County Council Priorities 2005/2006 onwards; Better Use of Our Property> W Y
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— Improving access to good quality learning for the Foundation Stage of learning is a Council priority within the helping people to fulfil their potential objective in the Oxfordshire Plan. A bid was submitted last year for the first phases of funding for creating Foundation Stage accommodation in primary schools following approval by the Executive to this initiative. It was decided that this funding should be met from Education Capital resources. While this has been achieved for 2004-06 it has been at the expense of other high priority suitability and condition projects and was only possible because of the relatively high allocations received for these two financial years. However, it is anticipated that from 05 our allocations will decrease making it difficult to deliver further years of the programme from this source at the level envisaged of £1.0 m. An allocation of £250,000 would relieve the pressure on the modernisation funding and allow this programme to continue at the level envisaged.
County Council Objectives: Helping people to fulfil their potential
County Council Priorities 2005/2005 onwards; Foundation Stage Learning, Better Use of our Propertyñ
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The Executive approved at its meeting on 19 October 2004 proposals to rebuild a new Family centre based on the model of a children's centre. The current centre offers preventative support and learning opportunities. This would replace the temporary building which has a life of between 2-5 years with a permanent building at Florence Park where the catchment area shows high levels of disadvantage in children and is well placed to meet the needs of families from 13 of the City's 20 most disadvantaged areas. The development would include increased outreach work to vulnerable families in the catchment area and St Clements. The proposal will be prioritised for funding from early years budgets and seek additional funding from partners and other local and national sources.· As the proposal meets the Council's objectives of helping people fulfil their potential and safeguarding communities, it is felt appropriate to bid for a contribution to the rebuilding work from unallocated capital resources. The Authority's basic need and modernisation allocations are not appropriate sources of funding for this work as these are provided specifically to meet the sufficiency, suitability and condition needs of schools.o Ranked Expenditure Proposals 2005/06 to 2008/09 (Capital schemes without Funding and/or Cash Flow Implications) Scheme Description9 Capital Expenditure Proposals (at 2005/06 Outturn Prices) Priority Priority ($) Order 2005/06 2006/07 2007/08 2008/09 £000h Fund to support community use of school premises as recommended by the Scrutiny Review "Room at School" > Provision of Foundation Stage accommodation at Primary Schools› Contribution to the improvement and refurbishment of the Bicester & Ploughley and Kidlington & Gosford Sports centres planned by Cherwell District Council- Rebuilding of the Florence Park Family Centre TOTAL (*) P=pressure G=growth option ($) Service & Budget Priorities: Ranked Options and Priorities 2005/06 to 2008/09 (Capital) SUPPORTING INFORMATION Priority Order> Cherwell District Council have consulted on plans to improve and refurbish all of the major sports centres in the area. There are joint use agreements covering the use of the Bicester & Ploughley and Kidlington & Gosford Sports Centres which are jointly maintained and used by the secondary schools and local primary schools. The County Council owns Kidlington & Gosford. Cherwell's plans are estimated to cost in the region of £25m of which the District has identified £10 m in their medium term plan. As a partner and stake holder in these centres, Cherwell would be looking for a contribution from the County Council towards these works. Some of the refurbishment - such a new roof at Kidlington - will save repair costs on time expired elements. Plans are still being developed on the extent and nature of the works which will benefit public users proportionately more than the schools but a contribution of £1.0 m over 2 years may be appropriate. The timing of this contribution is an estimate at this time. This would be in line with the Council's value of serving the people and the local communities in Oxfordshire as well as improving their sporting opportunities, health and quality of life.
County Council Objectives: Helping people to fulfil their potential
County Council Priorities 2005/2006 onwards; Better Use of Our Property³ Ì Î
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Major Schemes Pegasus Theatre development. Standlake: Storage and public access - Capital( County Music Centre - Phase II ExtensionQ Library improvement programme (dependent on Executive decision 16/11/04) Options: Central Library Refurbishment Bicester Library replacement Abingdon Library replacement Banbury Library replacement Thame Library replacement Sub-total Major Schemes% Minor Works: Access, improvements etcD Libraries extensions etc - Partnerships and Other Joint Initiatives Libraries internal upgrades Health & Safety9 Business Continuity/Re-engineering - premises adaptations Sub-total Minor Works Pegasus Theatre¹ Years 2 and 3 of contributions to a major redevelopment, attracting £2.8 m of Arts Council Lottery funding. Confirmed for inclusion in capital programme by Executive, 7 September 2004.$ Standlake: storage and public access County Music Centre Library improvement programme/ [Subject to Executive decision on 16 November.] Central Library$ Four major town library replacements Abingdon Banbury Bicester Thame DDA access improvements´ Specific outstanding schemes to meet statutory requirements at Summertown, Didcot and Bampton Libraries, and Cogges Manor Farm, plus £10,000 provision for other minor improvements.8 Libraries extensions, partnerships and joint initiativesþ Contributions to largely self-financing improvements at Burford (£15,000) and Watlington (£30,000): both committed. Provision (£25,000) to trial alternative means of service provision in communities without a library (eg Cholsey), as per BV action plan.¯ First phase of enlarging Didcot by expanding onto first floor (£75,000), plus provision for improved signage (£10,000) as per Cultural Services whole service improvement plan. Health and Safety^ Provision for scheduled electrical testing (£15,000) and actions arising from H&S inspections. Business continuityÚ CCTV at Didcot and Central Libraries (£25,000), replacement of obsolete phone system at Cogges (£10,000), and other minor adaptations and efficiency improvements as per Cultural Services whole service improvement plan.Y Planned second phase of the Museum Resource Centre, to provide sufficient storage for museum, archive and Centre for Oxfordshire Studies collection< s, with improved promotion of public access to them. Total scheme ca £1.5 m. Bid to Heritage Lottery fund being prepared. Identified as priority by Scrutiny Review of museums and by Heritage BVR.… Extension Phase II to include two further rehearsal rooms to facilitate world music making, one for Samba and Steel pans, the other for Gamelan and Indian music. Plus rehearsal rooms linked to the existing recording facility for rock and pop musicians, in particular young bands - total floor area 210 square metres plus circulation space etc. First year of £500,000 (est) project shown.© Refurbishment included in current capital programme (£400,000 in 2004/05 and similar notional amount in 2005/06). Pending decision on viability of including new building in Westgate development, £400,000 to be slipped from 2004/05. Funding then to be used either for major remodelling of existing building, with additional contribution sought from developers, or medium-term improvements and/or contribution to new library.W Consultants have recently been appointed to develop business case for new cultural centre at the Old Gaol. Current preferred option would provide larger library on two floors, at an estimated cost of £1,790,000. Existing library could yield capital receipt of between £200,000 and £300,000, leaving gap of the order of £1.5 million to close.º Work done with Cherwell DC to consider creating a Cultural Quarter on site occupied by Spiceball Sports Centre and Mill Arts Centre. In addition to the newly built museum, the Quarter could include integrated library, sports centre and arts centre, as well as complementary retail and other services, and appropriate housing development which would provide a contribution to the overall capital costs. Initial feasibility work has not yet come up with a financially viable scheme and more work is needed on integrating cultural provision; however indications are that inclusion of new library would cost about £3 million. Given potential scale of overall development, PFI has not been ruled out.cP l a n n e d d e v e l o p m e n t o f M a n o r s f i e l d R o a d s i t e r a i s e s t h e p o s s i b i l i t y o f a n e w c e n t r a l l y - l o c a t e d l i b r a r y o f a p p r o p r i a t e s i z e . T h e D i s t r i c t C o u n c i l s a g e n t s e s t i m a t e b u i l d i n g c o s t s a t a b o u t £ 2 , 8 3 7 , 0 0 0 , w i t h a s u g g e s t e d f u r t h e r C o u n t y C o u n c i l c o n t r i b u t i o n o f £ 1 m i l l i o n t o t h e o v e r a l l i n f r a s t r u c t u r e c o s t s o f t h e s c h e m e . A l o w e r e s t i m a t e o f £ 2 , 3 6 3 , 0 0 0 f o r t h e b u i l d i n g h a s b e e n c a l c u l a t e d b y A t k i n s . C o s t o f f i t t i n g o u t c o u l d b e a b o u t £ 1 5 0 , 0 0 0 . T o t a l c o s t w o u l d t h u s b e b e t w e e n £ 2 . 5 m i l l i o n a n d £ 3 m i l l i o n , p l u s a n y c o n t r i b u t i o n a g r e e d w i t h t h e D i s t r i c t C o u n c i l t o g e n e r a l c o s t s o f t h e s c h e m e . A c a p i t a l r e c e i p t o f a b o u t £ 8 0 0 , 0 0 0 c o u l d b e e x p e c t e d f r o m t h e s a l e o f t h e p r e s e n t l i b r a r y s i t e . A l t h o u g h a l l t h e s e e s t i m a t e s n e e d f u r t h e r r e f i n e m e n t , i t s e e m s l i k e l y t h a t a g a p o f b e t w e e n £ 1 . 7 m i l l i o n a n d £ 2 . 3 m i l l i o n w o u l d n e e d t o b e b r i d g e d . T h e r e a r e c u r r e n t l y n o d e v e l o p e r f u n d s t h a t c o u l d b e a p p l i e d t o t h e b u i l d i n g o f a n e w B i c e s t e r L i b r a r y , b u t i t i s h o p e d t h a t c o n t r i b u t i o n s o f b e t w e e n £ 2 5 0 , 0 0 0 a n d £ 6 8 0 , 0 0 0 w i l l e v e n t u a l l y b e f o r t h c o m i n g f r o m h o u s i n g d e v e l o p m e n t s , l e a v i n g a c a p i t a l f u n d i n g g a p o f u p t o £ 2 m i l l i o n . yF o r m e r C u l t u r a l S e r v i c e s C o m m i t t e e s p r i o r i t y f o r a n y s u b s t a n t i a l c a p i t a l i n v e s t m e n t i d e n t i f i e d f o r m a j o r l i b r a r y s c h e m e s . A s a n a l t e r n a t i v e t o c o n v e r s i o n o f t h e p r o p e r t y a c q u i r e d i n t h e t o w n ( t h e P i e d P e d a l l e r ) , t h e r e h a s b e e n e x t e n s i v e e x p l o r a t i o n o f p o s s i b l e p a r t n e r s h i p w i t h t h e T o w n a n d D i s t r i c t C o u n c i l s a n d o t h e r s t o c r e a t e a c u l t u r a l c e n t r e o n t h e s i t e o f t h e f a r m e r s m a r k e t , a s w e l l a s c o n s i d e r a t i o n o f o t h e r s i t e s i n t h e t o w n . S o f a r n o n e h a s r e s u l t e d i n a v i a b l e s c h e m e . R e c e n t e v a l u a t i o n o f o p t i o n s f o r c o n v e r s i o n , v e r s u s d e m o l i t i o n a n d n e w b u i l d o n t h e P i e d P e d a l l e r s i t e i n d i c a t e a n o p t i m a l s c h e m e o f £ 1 . 2 4 m i l l i o n . | The nature of a library improvement programme will depend on the overall amount and timing of available resources, and will also be influenced by the timing of opportunities arising. Figures notionally illustrate start of one scheme per year, assuming each is spread over two years (costs split 15:85 across years 1 and 2), with a £100,000 budget for design, fees etc in Year -1." Programme Area: Learning & Culture2 Bids Against the DfES Payback Allocation of £8.9 m
Basic Need+ Peers School provision of additional places, Oxford School provision of additional places] Matthew Arnold - Support for a successful and popular school taking students from Oxford Cityx Provision of new road access to SS Philip & James School to overcome restrictions of access to school via Aristotle Lane9 Church Cowley St James Primary School - 3 class extension
Modernisation< Allocation to address the backlog of repairs in City SchoolsT Allocation to address suitability problems not included in the re-organisation works‰ Oxford School refurbishment of Sports Hall changing rooms and provision of 2 additional changing rooms for the proposed all weather pitch) Peers School - provision of assembly hall4 Cheney School - Improvements to science laboratoriesJ Wood Farm School - Improvements to address suitability and condition items Building Learning Communities@ Rationalisation of East Oxford School site by provision for ESOL| Music Service Headquarters - provision of additional toilets to allow increased and improved community use of the auditorium. Allocation to improve community use of schools& Rebuild of Florence Park Family Centre Generalx County Council Objectives: Helping people to fulfil their potential Educational attainment, Safeguarding our Communitiesw County Council Priorities 2005/2006 onwards; Foundation Stage Learning, Child Protection, Better Use of Our Property 1 - 5 Provision for future growth 6 - 117 Improvements to address condition and suitability items 12 - 15> Provision for and improvements to community learning provision¶ Early Years Foundation Stage - Improvement to primary school buildings and facilities to provide quality settings to help address sufficiency of places, suitability and social need. Y The City Re-organisation works provided the additional places and some associated infrastructure to allow schools to change from 3 tier to 2 tier. There was insufficient capital to address the majority of the existng suitability and condition needs. Therefore there are still a large number of outstanding needs - as is the case across the County - which are le< gitimate claims against any money if it is not returned to the DfES. It would be reasonable to use this money on schools serving City pupils and provide further help towards creating the Learning City which formed part of the original vision. The re-organisation has been a priority in the Education Asset Management Plan and some of the most deprived wards in Oxfordshire are in the City area. The projects and programmes proposed are in line and support the Council's priorities and objectives. Generally the new and adapted accommodation provided as part of the re-organisation work was made accessible but the remaining parts of schools were not improved. This allocation would allow this need to be addressed and help schools comply with the requirenmnts of the SEND Act.0 Ranked Options and Priorities 2005/06 to 2008/09 Description Bids (at 2004/05 Outturn Prices) LC3 Community Learning8 Early Years investment fund for primary school buildings LC3 - TOTAL LC7 Schools< Basic need provision - shortfall in places 05/06 - 08/09 (1) Asset Management Plan€ Condition - Removal / replacement of temporary and timber framed buildings beyond economic repair, repair of structural elementsk Modernisation - Improvements, adaptations and additions to school buildings to address suitability problems LC7 - TOTALr Basic Need - Extensions and alterations at various schools to provide additional teaching and non teaching spaces:P 1 - Future basic need - based on 90% of 2004/05 DfES ACG allocation of £9,295k Early Years Investment Fund - Improvement to primary school buildings and facilities is a key part of the development of the Foundation Stage at Oxfordshire schools. The Executive have agreed (Developing the Foundation Stage of Learning in Oxfordshire - EX12 18 March 2003) that the proposed early years investment fund should be considered in the disposition of any excess capital receipts that may become available. The funds will be used to provide quality settings to help address sufficiency of places, rural isolation and social need. · Indicative allocations from the DfES have been announced up to 2005-06. These are based on the condition and suitability data submitted by the Authority as part of the AMP process showing the overall need in both assessment areas. While it is hoped that further future allocation will be made it is not possible to confirm whether this will be the case or the extent. There is a rolling programme of improvements split into various areas. a) Part of this money is used to address condition problems. It has been used to replace Horsa type buildings and carry out top priority repairs to building elements which will keep them operation. It is also being used to replace relocatable and other buildings which are beyond economic repair with permanent build, where replacement is more cost effective. b) Remedying some of the worst suitability problems at prioritised primary, secondary and special schools which are ranked according to the degree of need. c) reducing the number of temporary buildings on school sites by replacement with permanent build. d) Improvements to staff accommodation. e) Provision of school halls where feasible at schools without their own halls f) Improving science and technology areas at secondary schools.é The DfES has announced a programme of funding to renew every secondary over the next 10 - 15 years. The programme starts in 2005-06. PFI will be used alongside other types of procurement. Each Authority is expected to devise a package of refurbishments, re-organisation and new building on an area basis that will deliver a step change in secondary provision based on education vision. The aim is to raise standards - especially in areas of deprivation and low achievement - increase community use and provide other non-educational services to promote neighbourhood renewal. Subject to the availability of future funding - which is dependent on future budget decisions - each authority can expect a funding at some point in the life of the programme. However it is not known when the funding for Oxfordshire will be available and whether the funding will be sufficient to allow all secondary schools to be improved. There will also be preparation and feasibility costs in formulating the proposals. Directorate: Learning & Culture * LC4 Cultural Services4 DDA Access Programme - further priorities identified LC4 - TOTAL
LC5 Resources LC5 - TOTAL Capital schemes without funding Early Years Investment Fund Room at School+ Provision of Foundation Stage accommodation Florence Park Family Centrea County Council Objectives: Helping people to fulfil their potential, Safeguarding our Communities t County Council Priorities 2005/2006 onwards; Foundation Stage Learning, Child Protection, Better Use of Our Property+ Minor Worksÿ ’ m ´+ S e, . ¶ …4 $ ¤5 C 57 Ô â7 ï; Ž ØS S ³U . µW 0 ØY S ¸_ Ë` " „f Û #n z ¶o
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Updated for additional £200k & inflation to 0405 prices - as e-mail from AC 23.6.03
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Watlington Library£30k, Burford £15k
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Eynsham Library £25k
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Didcot Library - adaptations to first floor £75K. Update departmental signage £10k & £30k for improvements as per BVR< w ï ‰ ì x ðx ¢
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Schemes to be identified< b € + ì x ðx ¢
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Schemes to be identified< b € + n t ì x ðx ¢
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Schemes to be identified< b € + ì x ðx ¢
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Electrical testing and H&S items
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Electrical testing and H&S items< b ¡ 3 ì x ðx ¢
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Electrical testing and H&S items< b ¡ 3 ì x ðx ¢
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Electrical testing and H&S items< b ¡ 3 ì x ðx ¢
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BExpose Templ ateDeriv’BustomizD2 ð Ä Ô ÿÿÿÿË _\$ÿ ÿÿ# ˆ ¶ ÿÿ ÿÿÿÿ ÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿ ÿÿÿÿx ÿÿ ME ÿÿÿÿÿÿ ÿÿ ÿÿ ß ÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ( SLÿÿÿÿ Sÿÿÿÿ S”ÿÿÿÿ <ÿÿÿÿ ÿÿ N 0 { 0 0 0 2 0 8 2 0 - 0 0 0 0 - 0 0 0 0 - C 0 0 0 - 0 0 0 0 0 0 0 0 0 0 4 6 } ÿÿÿÿ8 €þÿÿÿÿÿ ÿÿ( ÿÿ ÿÿÿÿÿÿÿÿ % ÿÿÿÿH ÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ß þÊ ÿÿÿÿ ÿÿÿÿx ÿÿÿÿ ©° Attribut e VB_Nam e = "She€et12"
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BExpose Tem plateDer iv$’BustomizD2 ð Ä Ô ÿÿÿÿË _\¯ ÿÿ# ˆ ¶ ÿÿ ÿÿÿÿ ÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿ ÿÿÿÿx ÿÿ ME ÿÿÿÿÿÿ ÿÿ ÿÿ ß ÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ( SLÿÿÿÿ Sÿÿÿÿ S”ÿÿÿÿ <ÿÿÿÿ ÿÿ N 0 { 0 0 0 2 0 8 2 0 - 0 0 0 0 - 0 0 0 0 - C 0 0 0 - 0 0 0 0 0 0 0 0 0 0 4 6 } ÿÿÿÿ8 €þÿÿÿÿÿ ÿÿ( ÿÿ ÿÿÿÿÿÿÿÿ % ÿÿÿÿH ÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ß þÊ ÿÿÿÿ ÿÿÿÿx ÿÿÿÿ ©° Attribut e VB_Nam e = "She€et13"
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* \ G { 2 D F 8 D 0 4 C - 5 B F A - 1 0 1 B - B D E 5 - 0 0 A A 0 0 4 4 D E 5 2 } # 2 . 1 # 0 # C : \ P r o g r a m F i l e s \ M i c r o s o f t O f f i c e \ O f f i c e \ M S O 9 . D L L # M i c r o s o f t O f f i c e 9 . 0 O b j e c t L i b r a r y
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