Meeting documents
Cabinet
Wednesday, 21 June 2006
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÷ ü • W Variation £000 Same Budget@ ANALYSIS OF CARRY FORWARD AND PROPOSALS FOR USE OF CARRY FORWARD# PROVISIONAL REVENUE OUTTURN 2005/06
Annex 2(a) (1) (2) (3) (4) (5) (6) Different Budget Budget (8) (9) (10) Within Directorate Other Directorate Total proposed Carry Forward4 Reason for Variation / Proposed Use of Carry Forward underspend - overspend + Sub-total Service Area Directorate Total Budget Book Ref Surplus - Deficit + Service Area Annex 2(b) COMMUNITY SAFETY DIRECTORATE CS1.1 Integrated Fire Risk Mnagementà Delay in planned purchase of Breathing Apparatus equipment (£80k) until April 2006. offset by increased transport and public utility energy costs (£49k). Proposed to carry forward £80k to pay for the BA equipment in 2006/07. CS1.2 Firefighter Pension Scheme CS1.3 Fire Mobilisationº Underspend due to staff turnover. Proposed to be used for additional data cleansing project staff (£30k), balance (£23k) to CS1.1 to offset overspend on transport/public utility budget. CS1.4 Commercial Training Unit~ Activity surplus. Proposed to be carried forward to assist with 2006/07 budgetary target in what is a competitive environment. CS1.5 Fire & Rescue Support ServicesÈ Staffing and communication costs underspend. Proposed to be used on Radio Replacement Manager (£50k) to fund 4 year commitment. (£24k) to CS1.1 to offset overspend on transport/public utility budget. CS1.6 Corporate Centre± Savings on negotiable service, proposed to be use £2k to offset overspend on transport/public utility budget and £3k towards emerging pressures wthin the Fire & Rescue Service. Sub-total Fire & Rescue Service CS2 Emergency Planningd Small underspend on running costs proposed to be carried forward to help towards emerging pressures. Sub-total Emergency Planning CS3.1 Youth Offending serviceI 2004/05 overspend brought forward of £252k plus 2006/07 overspend of £58k CS3.2 Community Safetyk Fund additional domestic violence work and new community safety campaigns and slippage on current projects. Sub-total Community Safety CS4 Gypsy & Traveller Servicesþ Income higher than budget provision and reduced premises costs. Proposed to be carried forward for committed premises costs £15k, CS3.2 Community Safety commitment (£14k) and balance (£26k) to CS3.1 Youth Offending Service to help offset their overspend.$ Sub-total Gypsy & Traveller Services# Community Safety Directorate Total Learning & Culture Social & Healthcare Environment & Economy Resources TOTAL EE1 Transport EE1.1 Service Management EE1.2 Transport Planning LTP/Witney Cogges (£55k), Didcot Bus Link (£12k) project slippage, Public Transport subsidies (£10k) and Rail Improvement (£3k) project slippage EE1.3 Transport Implementation EE1.4 Highway Management' Business Process Re-engineering Project EE2 Sustainable Development EE2.1 EE2.2 Planning ImplementationW Slippage of the E-government (£188k), West End (£109k) and Didcot West (£30k) projects EE2.3 Strategic Policy & Economic Å Economic Development (£99k), Future First project (£20k), Minerals & Waste Project (£30) and Oxford Data Observatory (£15k) project slippage. Less carry forward overspend for Minerals & Waste (£9k) Development EE2.4 Waste Management EE2.5 Countryside EE2.6 Flood Defence Levy EE3 Trading Standards & Registration EE3.1 Trading Standards EE3.2 Registration Servicesl General Investment on the internal face of the service (£73k) and refurbishment of the Marriage rooms (£15k) EE4 Business Support« Better Working Initiatives project slippage and investment (£181k), delayed efficiency realisation (£48k), accommodation project (£19k) slippage and training support £4k) 0 RESOURCES DIRECTORATE & CHIEF EXECUTIVE'S OFFICE RC1 Financial Services & ProcurementI Staff vacancies within Procurement to be used for E-Procurement training.F Modernisation Fund money to be used for financial management training. RC2 Human Resourcesh Mainly efficiency saving not yet achieved (reduce employee costs). Savings will be achieved in 2006/07.N Modernisation Fund money to be used for a busines process engineering project. RC3 Legal ServicesV To be carried forward to meet the cost of implementing an 'Ethical Governance Toolkit'd Cost of the Trap Grounds case going to House of Lords. Recommendation that it is met from balances. RC4 ICT Core budgetV Development work on the infrastructure exceeding budget. To be managed in 2006/07. RC4.5.0 SAP Revitalisation Project? Overspend on project development work to be managed in 2006/07. RC4.6% Corporate Information Management UnitI Staff vacancies. Required in 20067/07 to meet pressures within the unit. Section 31b GrantS Fully committed for the development of information and managed services in schools. RC4.3.3 Abacus Project[ Project slippage. Earmarked to be used by ICT and S&CS for continuing work on Project Link. RC5E Required for one year funding of a Performance & Change Manager post. RC5.1 Directorate FundJ Fund for one off directorate costs. £19,000 already committed in 2006/07. RC5.2
Print Unit* Operating deficit to be managed in 2006/07N Modernisation Fund money to be used for the set up costs of the print contract RC5.3 Translation & Interpretation RC6/7 Property Services RC6e Some project slippage during the first year of the Mouchel Parkman contract. Committed for 2006/07.
Oxford Castle˜ The overspend is the result of timing differences between spend and the dates when external funding is due. The project will break-even on completion. RC7! Repair & Maintenance of Buildings+ To be carried forward for future R&M spend. Health & SafetyM Project slippage. To be used for health and safety and repair & maintenance. RC9 Chief Executive's Office RC9.1.0! Chief Executive's Personal OfficeG Unbudgeted recruitment and other costs. Additional payments to SECCE. RC9.2 Customers & CommunitiesU Carry forward to be used to fund one post for a year (£40K) plus other one off costs. RC9.3 Communications & Marketing# Overspend to be managed in 2006/07. RC9.4 Democratic Serviceso Democratic Initiatives project slippage. Some of the projects (eg UK Youth Parliament) will continue in 2006/07 Corporate Performanceo New appointments made part way through the year. Underspend transferred to Chief Executive's Personal Office. RC9.5 Members' Allowances & Servicesh Underspend in the Chairman's budget (£12,000) is committed to buy new furniture for the Grand Jury Room. RC9.5.4 Scrutinyf Underspend is earmarked for continuing funding of two Scrutiny research posts over the next two years. RC9.4.2 Grants Reduced payment to the NACAB Shared Services> Initial spend on the project to be carried forward to 2006/07.$ Children & Families & Asylum Seekers SHC1.1 Residential Homes SHC1.2 Foster Care SHC1.3 Placement Support SHC1.4 Adoption SHC1.5 Family Placement Workers SHC1.6 Children Looked After Teams SHC1.7! Children's Mental Health Services SHC1.85 Leaving Care (including Agency Placements aged 16/17) SHC1.9 Teenage Pregnancy Grant SHC1.10 Other Placement Costs SHC1.11 Family Support Teams SHC1.12 Community Family Support SHC1.13 Assessment Teams SHC1.14 Community Assessment Support SHC1.15 Disability Teams SHC1.16 Resource Centres SHC1.17 SHC1.18 Foster Care Disabilities SHC1.19 Community Support SHC1.20 Home Support SHC1.21
Youth Justice SHC1.22$ Child Protection & Quality Assurance SHC1.23+ Agency Residential Care (Excl Leaving Care)4 Early Years underspend income from other Directorate SHC1.24( Service Management & Other Central Costs SHC1.25 Service Agreements SHC1.26 Asylum Seekers SHC1 SHC2 Older People SHC2.1' Council's Contribution to Pooled Budget SHC2.2% Contingency Section 117 Reassessments SHC2.3 Care Management Teams SHC2.4 External Home Support SHC2.5 Internal Home Support SHC2.5B< Intermediate Care Services SHC2.62 Fairer Charging (Domicilliary Care Client Income) SHC2.7 Other Community Services SHC3
Mental Health SHC3.1 Care Management SHC3.2 Residential SHC3.3% Council Contribution to Pooled Budget SHC3.4 SHC3.5&6 Drugs and Alcohol/Adults at Risk SHC4 Learning Disabilities SHC4.1 Residential External SHC4.2 Residential Internal SHC4.3 Care Management & Social Work SHC4.4 Adult Placement Service SHC4.5 Commissioning & Contracts SHC4.6 Day Services External SHC4.7 Day Services Internal SHC4.8 Supported Living External SHC4.9 Supported Living Internal SHC4.10 Respite SHC4.11 SHC4.13 Employment Services SHC4.14 SHC4.15 Development Fund SHC4.16 Contingency SHC5 Physical Disabilities SHC5.1 SHC5.2 Pooled budget contribution SHC5.3 Acquired brain injury SHC5.4 Service agreements SHC5.5 Sensory Impairment SHC5.6 Occupational Therapists SHC5.7 Equipment ServiceF No carry forward overspend in line with budget build report to Cabinet SHC6a Directorate Management Team SHC6.1 SHC6.2 Central Recharges SHC6.3 Carry-forward & contingency Sub-total Service Area SHC6b) Business Support & Performance Management SHC6.4 Personnel SHC6.5 Training SHC6.6 Administration SHC6.7 Information Management SHC6.8 Property SHC6.9 Finance and Information SHC6c% Commissioning, Planning & Partnership SHC6.10 Contracts Team SHC6.11 Central Planning SHC6.12
Complaints/PR SHC6.13 SHC6.14 Day Services SHC6.15 Emergency Duty Team SHC6.16 Service Level Agreements SHC6.17 Small Grants SHC6.18 Community Workers SHC6.19 Closed Homes SHC6.20 Supporting PeopleN Budget carry forward to meet budget build expectations as reported to Cabinet. As above9 Increased carry forward overspend on expectation of £565kV Overspend in line with funding required to fund additional intermediate care services.R U/spend held to achieve Older People's underspend in the budget build for 2006/07.J Division of Fairer Charging budget between service groups needs reviewing.“ U/spend in salaries held to offset overspends in service budgets and meet the necessary carry forward target assumed in the budget build for 06/07.L Agreement to fund shortfall on Oxford Group Homes Suppported Living service.Ñ Increased carry forward from underspend of £25k agreed in budget build to underspend of £82k. This will help offset pressure identified in 2006/07 as a result of clients transferring from Kate Turnbull House.æ Approx £258k unavoidable additional Panel commitments. Approx 8 unfunded clients identified in previous year outturn overspend £370k. Approx 6 additional clients unfunded - children in transition, out of county placements £280k.N Higher than budgeted contract renegotiations £48k. 2 additional clients £28k.7 U/spends held to offset against Residential overspends.6 Care Managers Purchasing (Home support & Day Services)_ Overspends on client transport budgets with increased use of day services and supported living.1 Under recovery of income for Sheltered Employment5 U/spends held to offset against transport overspends.Ê Expectation of carry forward overspend of £495k in 2006/07 budget. Actual outturn was £41k better but this will help offset pressure already identified in 2006/07 for Out of Area Treatment expenditure.\ Unfunded transfer of 3 clients from the Older People's service at the beginning of the year.C Interim staff covering Head of Childrens & Head of Adults Services. Legal recharges.6 U/spend held to offset against Departmental pressures., Staffing paid out of Time to Change funding.! Staff related budget underspends.‰ Fixed equipment and Fire precautions budgets held in property but spend appears as an overspend against the appropriate premises budgets.U Unable to meet vacancy factor savings as a result of critical financial control work.r Grant reductions with fixed term contract payment commitments - spending to be bought back in line during 2006-07.) The 2005/06 Children & Families budget was based on a placement strategy that assumed net increase in the number of foster care placements together with a reduction in agency placements. Whilst foster care placements did increase, the rate of increase did not keep pace with the number of children looked after, leading to more agency placements than were planned in the budget, leading to significant overspends in this service area. Areas of the budget where it was possible to hold spend show underspends to assist in funding the service overspend. Cost pressure resulting as a consequence of the joint reassessment of residential clients, where those clients are being identified as social instead of health. The full impact of these reassessments will fall in 06/07 and have been provided for in the budget build for 06/07. LC1 School Development LC1.1 Strategic Management LC1.2# Foundation Stage/Primary TransitionJ Standards fund grant carry forward until 31/8/06 - Primary Strategy £412k LC1.3 SecondaryD Standards fund grant carry forward until 31/8/06 - Key Stage 3 £273k LC1.4 Additional Educational Needs€ Standards fund grant carry forward until 31/8/06 - Vunerable Childrens Grant £134k, School Development Grant £119k and ICT £811k LC1.5 Professional Development& OQSA Income carried forward to 2006/07 LC1.6 Partnership , Extended Learning LC1.7 School and Service Monitoringj Transferred from transport budget to fund ongoing vehicle replacement programme within residential centres LC1.8 Governor Services Total School Development LC2 Children's Services LC2.1' Head of Service & Central Service Costs LC2.2.1 Psychological Services4 Provision for additional Education Psychologist time LC2.2.2 Pre-School Teacher Counsellors- Costs relating to staffing restructure review LC2.2.31 Communication, Language, Autism & Sensory Service LC2.2.6 Statementing9 Carry forward relating to 2003/04 to be repaid in 2006/07 LC2.2.7 Paramedical ServicesT To offest efficiency savings in 2006/07 and provision for costs of implemeting TLR's LC2.2.8 Physical Disability Service LC2.2.9 Fees to Out County Schools LC2.2.11 Integration LC2.3.1) Pupil Referral Unit & Integration Service8 Standards fund grant carry forward until 31/8/06 of £46k LC2.3.3 Education Welfare Service LC2.3.4 Behaviour Support Service LC2.3.7 Children in Care LC2.3.8 Children's Fund LC2.3.9 Standards Fund1 Standards fund grant carry forward until 31/8/06 LC2.3.11 Other Projects% Provision for Virtual Schools project LC2.3.12" Home to School & College TransportL Agreed carry forward relating to the accumulated variation in transport days Sub Total Children's Services LC3 Community Learning LC3.2 Community Learning Support Unit LC3.3 Early Years & Childcare LC3.4
Youth Service LC3.5 Student Support LC3.6 Adult Learning Sub Total Community Learing LC4.1 Libraries -53Q Delayed Implementation of LMSR and Bookstart Projects & to meet Redundancy Costs. LC4.2
Museums & COS -69 -65t Delayed production of Cultural Loans items, matched funding for HLF bid & refurbishment of Oxfordshire Museum foyer. LC4.2.2 Historic Archives 17% ICT delayed installation of software. LC4.2.3 Victoria County HistoryF Anticipated pay award pressure in 06/07 and cost of Refresh programme. LC4.3# Arts & Recreation * Excluding Music- Approved Village Hall Grant payments delayed.
Music Service LC4.4# CS Management, Policy & PerformanceX MTFP 2004/05 Planned carry forward of savings from negotiated Audio Visual VAT exemption LC4 Cultural Services Sub Total LC5 LC5.1 LC5.2 Director's Office LC5.3.1 Staff Costs LC5.3.2! Premature Retirement Compensation LC5.3.35 Earmarked for the Common Assessment Framework Project LC5.3.5 Health & Safety (Personnel) LC5.3.6% Trade Union Duties/Jury Service Cover LC5.3.7
Miscellaneous LC5.4.1 LC5.4.3( Staff Housing & Miscellaneous Properties LC5.4.4< 7 Health & Safety (Premises) LC5.4.5 Central Office Accommodation LC5.5.1 General Office & Reception LC5.5.2 Directorate General Expenses LC5.6 Finance - Staff Costs LC5.7.1 Licences & Insurances LC5.8 Support Services LC5.9 County Facilities Management LC5.10.2 City Schools ReorganisationH Relates to accumulated revenue costs of the City Schools reorganisation. Resources Sub Total LC6! Systems & Performance ManagementW This underspend reales to two areas £168k from the realignmnet budget as a result of budgeted accomodation costs not been incurred and £63k from the costs of a Head of Service been charged to the Realignment budget. The £231k will need to be carried forward into 2006/07 to provide for the continuing costs relating to the realignmnet project.2 Slippage in the Disabled Bay Consolidation project¥ Waste Treatment procurement project slippage (£148k), Transfer to the Waste Management earmarked reserve (£253k) and ringfenced districts contribution surplus (£46k)J Thames Towpath slippage (£60k) and several smaller scheme slippages (£42k) LEARNING & CULTURE DIRECTORATE SOCIAL & HEALTH CARE DIRECTORATE! ENVIRONMENT & ECONOMY DIRECTORATE Expectation of carry forward of net overspend of £38k in 2006/07 budget (£160k net of £122k reduction in use of Legal Services). Actual outturn was £51k better, which will help offset the continuing pressure of an interim Head of Adults service for the first six months of 2006/07 Virement of Carry Forward Virement Ref[ Management of staffing vacancies /Use of underspend to offset efficiency savings in 2006/07— Management of staffing vacancies /To be used for Implementaing Teaching, Learning and Responsibility (TLR's) and the provision of Specialist equipment { Management of staffing vacancies /Used to offest efficiency savings in 2006/07 and provision for costs of implemeting TLR's; Carry forward relating to 2003/04 to be repaid in 2006/07. 1 Carry forward due to the timing of extnal funding< Carry forward used to fund overspend of Children & Families A Cost relating to restructuring as a result of reduced LSC funding8 Management of vacancies /used to offset other overspendsw Management of vacancies /Used for provision for the engagement of a consultant to carry out a review within Early Yearst Early retirements applied for exceeded the available budget. Overspend funded as far as possible from other sources." Delay in carring out planned worksQ Base budget to be reviewed / underspends used to cover budgets that are overspent LC5.4.2 Joint Sports Virement to fund PRC cost .; Transfer of underspends to cover budgets that are overspent4 Reduction in legal and property negotiable recharges LC7 School Specific Contingencies SUMMARY LC SHC EE CS RC (7)
Annex 2(a) LC Annex 2(a) SHC
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