Meeting documents
Cabinet
Tuesday, 20 December 2005
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÷ ü t 1 (P) (P) P=pressure G=growth option Subject to available finance and affordability, Cherwell District Council's planned improvements for community use are: Kidlington & Gosford - relocate & rebuild the 4 court sports hall and stores, re-roof the swimming pool, some refurbishment and replacement of plant, refurbish dry changing area with some additional car parking. Bicester & Ploughley - improvement of traffic and pedestrian management by introducing a one way system with the loss of multi-use games area, refurbishment of internal areas and addition of ten pin bowling. Spiceball - complete rebuild either on current site or nearby site to remove flooding problem. All would be managed under a single operating agreement in the form of a private sector hybrid trust or a not-for-profit distributing organisation. The Kidlington and Bicester Centres provide the sports halls for Gosford Hill School and Bicester Community College and schools in the Cherwell area use the pools at all three centres under joint use agreements. Cherwell plan to invest £10 million capital and additional revenue to a total project cost of around £17 million of which around £6 million will be spent at œ Kidlington and Bicester and are seeking between £1 - £1.5 million (inflation protected) from the County Council. Cherwell need to have confirmation of the County Council's contribution now in order to progress to detailed planning as they need certainty on the resources available even though work on site may not occur until later years. The greatest improvement for school use will be at Kidlington. The refurbishment at Bicester will not significantly improve school use as no new facilities of use to schools will be provided and use will be diminished by the potential loss of the games area. The rebuild of Spiceball will simply allow current use for swimming to continue without interruption from closures due to flood. There are no available finances in the Authority's Forward Plan up to 2008 as all of the sums available have been allocated against approved projects. A bid for £1 million over 2 years was submitted for unallocated capital last year for this project but was not successful. The same amount is requested. While Cherwell envisages revenue savings from this project the County Council is unlikely to benefit as the funding package assumes that the County 2006/07 2007/08 £000 TOTAL SUPPORTING INFORMATION Priority Order 2008/09 Priority Order Scheme Description Priority ($) ($) Service & Budget Priorities GCSE Attainment Early Years Provision Child Protection Delayed Discharges Elderly Care Public Transport0 Improve maintenance of local roads and pavements! Waste minimisation and re-cycling Youth crime reduction Better use of our property9 Capital Expenditure Proposals (at 2006/07 Outturn Prices) 2009/10l Contribution to modernising the Kidlington & Gosford, Bicester & Ploughley & Spiceball Park Sports Centres  Contribution as requested by Cherwell District Council towards refurbishment and rebuilding of three jointly used sports centres at Kidlington & Gosford, Bicester & Ploughley and Spiceball Park extended schools initiative.Ž Council will continue to contribute at the current level, for which there is budget provision. A capital sum contribution is Cherwell's preferred option although they would consider revenue and/or capital/revenue alternatives. This contribution would be in line with the Council's value of serving the people and the local communities in Oxfordshire by contributing to improving their sporting opportunities and contributing to improving health and wellbeing (Oxfordshire Community Strategy). The modernisation is in response to the District's wish to promote the health benefits for Cherwell residents of exercise and to meet the expectations for leisure opportunities and healthy lifestyles which are not fulfilled by the current facilities. It also meets other County Council Objectives: Helping people to fulfil their potential in terms of contributing to educational attainment and Better Use of our Property by reducing repair items at Kidlington and bringing buildings up to standard. It contributes to the Education Asset Management Plan priority of Building Learning Communities in respect of improving community access to sports facilities in line with the 2 (P)5 Firefly project - Slade, Banbury, Bicester and Didcot G8+10 Wallingford Fire Station P10 Minor Works, Abingdon Fire Station Resurface Drill Ground# Abingdon Fire Station refurbishment" Wantage Fire Station refurbishment7 Thame Fire Station refurbishment+Resurface Drill Ground! Witney Fire Station refurbishmentà Firefly Project, for alterations to existing premises at the Slade, Banbury, Didcot and Bicester. These alterations to existing premises will facilitate the use of Fire Stations by YOS and external partners. The aim is to provide a venue for the re-habilitation of young socially excluded people bringing them into contact with Firefighters as positive role models in a controlled environment supported by professionals from YOS and external partners.Î Wallingford Fire Station providing essential fire and rescue cover provision for Wallingford and the surrounding communities. The premises are in excess of 80 years old and do not provide the minimum level of facilities expected at a Fire Station in the 21st century. A report compiled by Atkins in 2003 stated that the R&M spend value was £91/m2 and many of the components within the stucture could be considered to be at or near the end of their natural lives.˜ Minor Works general used to continue to respond to premises pressures to meet the demands of modern workstyles and the development of existing premises.© Abingdon Fire Station drill yard. The yard is used as part of the on station training facility with Firefighters simulating a range of operational incidents to ensure that they maintain their competencies and that safe systems of work are practiced in a controlled area. The area is also subjected to frequent vehicle movements, as a result of this combined activity the surface is deteriorating and will require resurfacing. Abingdon Fire Station refurbishment required. A report compiled by Atkins states the R&M value is £178/m2 with components at or near end their natural lives.Ò Wantage Fire Station refurbishment required. A report compiled by Atkins in 2003 indicates the R&M spend value was approximately £177/m2 with components within the structure at or near end of their useful life.á Thame Fire station refurbishment. A report compiled by Atkins in 2003 stated the R&M spend value was £106/m2 and many of the components within the structure could be considered to be at or near the end of their natural lives.² Witney Fire station refurbishment. A report compiled by Atkins in 2003 indicates the R&M spend value to be £106/m2 with some components at or neat the end of their natural lives. Community Safety Highways Depot Strategy: Deddington - Covered salt store B,C Deddington - Recycling facility 3 (P) Drayton - Covered salt store= Less remainder of unused capital receipts from depot strategy 4 (P) Thames Towpath ? 1-3ƒ In the late 1980s/early 1990s, in common with many other rural highway authorities, Oxfordshire was faced with a need to modernise the delivery of its Highway Maintenance service. The development of modern maintenance techniques and management methods and increasingly stringent environmental controls required a smaller number of larger well equipped depots and made many of the smaller sites redundant. In recognition of this, a long term strategy was developed for the rationalisation of the depot infrastructure by a phased development programme funded by capital receipts from the sale of redundant sites. The strategy was approved by the Environmental Committee in 1993. Between 1993 and the end of 2005 over £2.5m. will have been released by the sale of redundant depots to fund a substantial improvement programme which has so far included the centralisation of the maintenance operation into two main locations at Drayton in the Sout< î h and Kidlington in the North. The funding stream is drying up and by the end of 2006/7 we expect the surplus assets will almost all have been sold, however there is still a need for further rationalisation and ˜ improvement and funding will be needed from other sources. The rationale for improvement varies site by site but includes such reasons as improved operational efficiency, compliance with more stringent environmental requirements, enhanced site safety and a greater use of recycled materials. Better utilisation of available resources will have a positive long term impact on service delivery and performance.Æ The depot strategy is currently under review and a costed and prioritised list of actions has been prepared giving first priority to compliance with environmental and health and safety regulations. Thames Towpath:# River bank repairs to the Thames Towpath in Oxford could cost up to £3m spread over a number of years. It is not expected that the County Council would fund this in full and financial contributions would be sort from third parties. A full condition survey would be required to firm up costs. Environment & EconomyT Older People's Day Centres - Bicester
(£200k already included in Capital Programme) 10, 5` Replacement and relocation of Banbury Library and the Mill Arts Centre on the existing Mill site A, E0 Replacement and relocation of Headington Library. Replacement and relocation of Bicester LibraryP Museum Resource Centre - Standlake
(£92k already included in Capital Programme) A, C Minor Capital Works 2005/06 20010/11 Council objectives A( Helping people to fulfil their potential B Safeguarding our communities C Protecting our environment D Sustaining prosperity E Raising our performance Council Priorities Day Centresr The current building was purpose built approximately 17 years ago. It is in a good location and is a suitable building for its purpose. The Centre provides a service not only for older people but also those with a physical disability. It also supports a small group of clients with dementia but there is an increasing demand for these places.
£200,000 has already been allocated in the Capital Programme for this project, subject to further details being provided by the Directorate. A scheme has now been drawn up for altering the building to enable the service to meet its future needs . This involves converting the accommodation to provide areas to be used by visiting Health professionals (e.g. Occupational Therapists, Physiotherapists, etc) to assist with rehabilitation and associated services for clients within the Day Centre. This scheme has been costed at £275,000.F Replacement and relocation of Headington, Bicester & Banbury Libraries8 Links to Service Priorities (Library Property Strategy):w · Provide good access to library and wider Council Services, increasing use and participation by local communities. Ä · Ensure fit for purpose buildings and facilities, enabling the provision of modern library services from high quality environments, which improve the quality of life for Oxfordshire residents. „ · Ensure higher standards of interior design and layout to meet diverse needs, encouraging use and enjoyment by all stakeholders. b · Develop modern workstyle practices, enabling flexible working and improved use of resources. E Consideration will also be given to meeting a further two priorities:ˆ · Provide access to tailored customer services as part of the Customer Service Strategy, exploiting e-government initiatives to do so w · Provide joint use facilities, linking, for example, libraries and learning centres or libraries and youth centres. " Museum Resource Centre - Standlake¶ Creation of Phase II of Centre, providing storage, conservation and public access to collections. Dependent on outcome of stage 1 bid to Heritage Lottery Fund to be made end 2005. 6I f s t a g e 1 H L F a p p r o v a l i s o b t a i n e d , d e t a i l e d d e s i g n w o r k w i l l b e r e q u i r e d f o r s t a g e 2 s u b m i s s i o n . I f s u c c e s s f u l , i t i s e s t i m a t e d t h a t w o r k w o u l d b e c a r r i e d o u t i n 2 0 0 7 / 0 8 . O C C c a p i t a l r e q u i r e m e n t s w o u l d t h e r e f o r e b e f o r d e s i g n w o r k i n 2 0 0 6 / 0 7 ( c a £ 1 1 0 , 0 0 0 ) a n d a c o n t r i b u t i o n t o b u i l d i n g c o s t s i n 2 0 0 7 / 0 8 ( c a £ 3 5 0 , 0 0 0 ) . T h e r e i s a l r e a d y p r o v i s i o n o f £ 9 2 , 0 0 0 i n t h e c u r r e n t y e a r s c a p i t a l p r o g r a m m e f o r s t a g e 1 w o r k o f t h e b i d . I t i s p r e d i c t e d t h a t t h i s w i l l u n d e r s p e n d b y £ 5 0 , 0 0 0 w h i c h c o u l d b e s l i p p e d t o 2 0 0 6 / 0 7 t o c o n t r i b u t e t o t h e c o s t s o f s t a g e 2 d e s i g n . ÇN o p r o v i s i o n w a s m a d e i n t h e p r e s e n t t h r e e - y e a r p r o g r a m m e f o r a n y m i n o r w o r k s i n C u l t u r a l S e r v i c e s . S o m e w o r k e . g . r e l a t e d t o h e a l t h a n d s a f e t y , o r p h y s i c a l a c c e s s i s i n e v i t a b l e , a n d s o a b u d g e t i s n e c e s s a r y . T h e 2 0 0 5 / 0 6 b u d g e t w a s a s s e m b l e d f r o m s l i p p a g e f r o m 2 0 0 4 / 0 5 a n d a o n e - o f f c o n t r i b u t i o n f r o m t h e r e v e n u e b u d g e t . I n 2 0 0 6 / 0 7 a n d 2 0 0 7 / 0 8 i t i s p r o p o s e d t o m a k e s o m e p r o v i s i o n f r o m s a v i n g s e l s e w h e r e i n t h e C u l t u r a l S e r v i c e s c a p i t a l p r o g r a m m e . Supporting Information Children Families & Young People Social & Community Services1 Capital Expenditure Proposals 2006/07 to 2010/11 0 Capital Expenditure Proposals 2006/07 to 2010/11& Total Children Families & Young People! Total Social & Community Services Total Environment & Economy Total Community Safetyÿ z Ï @ } Í
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