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EXECUTIVE – 7 SEPTEMBER 2004

ADDENDA

Item

4. Petitions and Public Address

Item

Speaker

5 - Review of Financial Management

Cllr Liz Brighouse

Leader of the Opposition

6 - Future Development of the SAP Management Information System

Cllr Liz Brighouse

Leader of the Opposition

5. Review of Financial Management
6. Future Development of the SAP Management Information System
7. Revenue Budget and Capital Programme 2005/06 - 2007/08

A report by the Leader of the Council and Deputy Leader of the Council prefacing all three items is attached (EX 5, 6 & 7 Supplement).

5. Review of Financial Management

On 31 August 2004 the Best Value & Audit Committee agreed recommendations (a) and (b)(i) and (ii) in EX5 as drawn and in principle supported the officers’ proposals for its own role (recommendations (b)(iii), (c) and (d)), subject to the amendment of the Committee’s terms of reference not being held over to a later date but being dealt with straight away, to incorporate the principles summarised in paragraph 17 of the officers’ report. On the basis that officers will now draw up revised terms of reference for submission direct to the Council on 14 September 2004, the Committee resolved to:

(c) RECOMMEND the Council (by 6 votes to 3, the Labour Group having supported the establishment of a separate Audit Committee) to agree the retention of best value and audit functions under a single committee as at present in accordance with the proposals set out in the report by the Chief Executive and Director for Resources for the role of the Committee and the proposed Audit Working Group but subject to the membership of the Working Group being reduced from 6 to 3 with 3 named substitutes, together with 1 independent member, drawn from the Committee; and

(d) ask officers to report further to the Committee with specific proposals for the terms of reference for the Audit Working Group.

In the circumstances the Executive may wish to address recommendations (a) and (b)(i) and (ii) in EX5 as drawn and in respect of recommendation (b) (iii) to consider whether to express support for the Best Value & Audit Committee’s recommendation to Council.



7. Revenue Budget and Capital Programme 2005/06 – 2007/08

A supplementary report by the Head of Finance is attached (EX7 Supplement).

10. Oxford Castle : Heritage Interpretation Centre

Debbie Dance, Secretary of the Oxford Preservation Trust, will attend for this item to report on communications between the Trust and the Heritage Lottery Fund representatives.

11. Cogges Manor Farm Museum

Representation by Councillor Margaret Ferriman:

"I am a member of Cogges Trust and as such I welcome this clear report to the Executive.

I am Chair of the Learning and Culture Scrutiny Committee - the report has wide implications on the services with which the Committee is concerned.

As an individual Councillor I have always been a strong supporter of all that Cogges provides to the community this Council serves.

As a past Chair of the Council, I had the privilege of using Cogges for several events during the year and I am very content that our present Chair does so too, thus raising the awareness of Cogges in the minds of many individuals.

I regret that other commitments prevent my attendance this afternoon but I hope that Executive members will know that I have no doubt that the continued availability of Cogges Manor Farm Museum to members of the public is enormously important and beneficial. This truly is one of the jewels in Oxfordshire's crown and as such it should be displayed, NOT mothballed!

    • It comes as a surprise to me that the financial cost per annum of Option C is so high, in view of the negative results arising from the choice of that Option. I would stress the dangers of vandalism.

    • Option B. To choose that would be a sadness. There has been devoted and hard work by so many people at Cogges (both paid and voluntary) across the years. A diminution of availability was not the aim of that work. (Cogges without animals?)

    • I urge the Executive to support Option A. I am truly sorry WODC finds it necessary to withdraw. Challenges need facing in some circumstances. I hope the Executive will agree to face this one, to the benefit of the public and workers.

Thank you for reading this.

07.09.04"

16. Forward Plan and Future Business

Please note the following:

Item slipped from 21 September to 5 October:
  • Highway Management Policies Manual

To update the manual of maintenance standards and policies in the light of comments from consultees

Transport

2004/116

Additional items for consideration on 5 October:
  • Supporting Families affected by Mental Health Problems

To consider proposals to help mentally ill parents to fulfil their parental role and to protect children from any adverse consequences of their parents' condition

Children & Young People, Community Care & Health

2004/138

  • Didcot ITS Long Term Strategy

To seek approval for the principle of the various infrastructure options that are emerging as part of the overall work on the strategy undertaken to date

Transport

2004/139

  • Home to School Transport

To report on the reasons for the overspend on home to school transport and consider the actions that can be taken to redress it

Schools

2004/140

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