|
Action
|
Timescale
|
Outcome
|
|
Business case
for pilot established
|
April 2004
|
Achieved
|
|
Sponsor and
working party established
|
May 2004
|
Achieved
|
|
Workshop 1
To explain
theory and to plan field work
|
June 8th
|
|
|
Field work
To gather and
analyse information about the process
|
June 9th
-July 9th
|
|
|
Workshops 2,
3 & 4
To compare
information from Directorate to Directorate and to design a common
process where practical to do so.
To identify
how MIS can be employed to help the process.
To identify
efficiency savings.
|
July 12th,
19th and 26th
|
|
|
Steering group
meetings including project sponsor, recruitment lead and project
lead.
A further 2
meetings to be arranged
|
June 18th
|
|
|
Scoping paper
to Best Value Committee
|
June 23rd
|
|
|
Secure member
involvement
|
June-July 2004
|
|
|
Resources
and costs
|
|
Each directorate
will be asked to dedicate a minimum of 1 member of staff, and ideally
2 (to be negotiated) to work on the exercise for 10 working days
over 1 month plus be available for 4 additional workshops.
Staff working
on SAP and On line job applications will be asked to join the workshops
being held in late May and June.
|
|
Activity
|
Cost (£)
|
|
|
Training
and set up
Workshop 1
|
500
|
|
|
Fieldwork
Materials
Staff backfill
|
100
8000
|
|
|
Analysis
Workshops 2,3,4
|
2100
|
|
|
Admin
|
2000
|
|
|
Contingency
|
2,300
|
|
|
Total
|
15,000
|
|
|
Assumptions
(i) Things
that have been taken for granted
(ii) Any
dependencies on other projects
- Staff will
be available to undertake the project (this to be helped by providing
backfill) and they are able to commit the time needed
- That the
SAP module and on-line job application packages are not "set in
stone" and by working together, the most useful format for these
can be developed.(interdependency of projects).
- That staff
working on MIS/on line job applications will be available to work
on the implementation of the action plans
- That the
work to procure new advertising contracts links to the BPR findings
(interdependency of projects).
- Key information
about the basics of the process are available.
|
Issues and
Risks
Problems
that are foreseen
- During the
exercise, staff will feel very pressured and find the time spent
on the project (and away from their desks) as frustrating. This
issue will be discussed when setting up the teams.
- The SAP
upgrade will erode the time available from the MIS team
- The information
needed will not be available and there will not be the time or
resource to collect it
- The SAP
module will not be flexible enough to best fit new practice.
- Delays in
undertaking BPR will mean that the SAP module and the online application
work will be developed past the point where BPR can be of help.
Timing is critical.
- Getting
the right external support to address issues we have not encountered
before.
|