Agenda, decisions and minutes

With regard to Item 6 Councillor Cherry declared that as the local councillor for Banbury Calthorpe he had, in 2013, awarded £5,000 from his big society fund towards the cost of the Frank Wise School Drama Room.  In view of that and the current application at that school now before the Committee he had taken advice from the Monitoring Officer with regard to his ability to participate. He had been advised that he could. He also advised that he had not expressed or formed an opinion on this current application and intended therefore to take a full part in the discussion and any voting thereon.

To approve the minutes of the meeting held on 12 may 2014 (PN3) and to receive information arising from them.

The minutes of the meeting were agreed subject to:

·                    completing the officer attendance list.  That had been done on the signed minute book copy.

·                    amending Councillor ? to read Councillor Purse on page 3 (ninth paragraph of the preamble).

Sutton Courtenay Waste Management Site

The Committee were advised that the Inspector had upheld the 2 appeals lodged against the Committee’s decision (taken in September 2013) to refuse two applications at the Sutton Courtenay Waste Management Site and awarded costs due largely to the weakness of the reasons given for refusal.

Agreed to circulate the Inspector’s full decision letter to all members of the Committee.

Extension to Caversham sand and gravel quarry

Councillor Bartholomew asked when the Secretary of State might be expected to respond with regard to any call in of the decision taken last December. This remained an extremely sensitive issue locally and it was difficult to understand why there had been a six month delay since the Committee’s original decision.

Mr Periam advised that requests had been made to the Secretary of State’s office but nothing had, as yet, been received with regard to his decision. He would send a written request but in his experience that was unlikely to elicit anything sooner from him.

Report by the Interim Deputy Director for Environment & Economy (Growth & Infrastructure) (PN6).

This is a planning application for a new two storey building to provide 6^th Form accommodation on an existing special needs site. The report is being put before committee because of an objection raised by Cherwell District Council on the design of the proposed building and the effect on the Banbury Conservation Area.

The report also assesses other policy and material considerations, such as the transport implication of the development.

It is RECOMMENDED that planning permission be approved for Application R3.0031/14 subject to conditions to be determined by the Interim Deputy Director (Strategy & Infrastructure Planning) but to include the following:

1.                  Development to be commenced within 3 years of the date of permission.

2.                  Development to be built in accordance with the plans and details of the development.

3.                  A school travel plan to be submitted and approved prior to first occupation of the building.

4.                  A construction Management Plan to be submitted and approved prior to the development taking place.

5.                  Details of drainage scheme to be submitted and approved prior to the development taking place.

6.                  That within 6 months of the first occupation of the proposed building the temporary classroom units permitted under R3.0144/11 be removed.

7.                  Trees numbered T08, T09, T10, T11, T12, T13, T14, T15 and T16 on plan G100 003 shall be retained.

8.                  Trees to be retained on the site shall be protected in accordance with BS 5837: 2005.

9.                  Details of directional signage and car parking designation signage shall be submitted and approved prior to first occupation of the development.

10.             Details of vehicle parking and manoeuvring areas shall be submitted and approved prior to first occupation of the development.

11.             Details of cycle parking shall be submitted and approved prior to first occupation of the development.

The Committee considered (PN6) a planning application for a new two storey building to provide 6^th Form accommodation and replace temporary accommodation. The Committee also noted the full tabled comments from the county’s aboricultural officer who, although raising no objection as stated in the report had, however, raised concerns at pre-application stage regarding increased risk to the trees if the building was placed under them.

Mr Broughton confirmed that as the trees were on a site in a conservation area they were effectively subject to tree preservation orders.

Councillor Hannaby and Councillor Phillips raised issues regarding the distance of the trees from the new building and the impact they might have on light into the building.

Mr Broughton confirmed that the new building was some distance from the trees and could be accommodated without their loss.  He tabled Drawing No. FW-Z062-006 showing the building with a grey slate roof, which was much shallower than the pitch on the original building and would allow more light into the new building.  A construction management plan to include timing of people arriving on site would be prepared.

RESOLVED: (on a motion by the Chairman, seconded by Councillor Greene and carried nem con) that planning permission be approved for Application R3.0031/14 subject to conditions to be determined by the Interim Deputy Director for Environment & Economy(Strategy & Infrastructure Planning) but to include the following:

1.                  Development to be commenced within 3 years of the date of permission.

2.                  Development to be built in accordance with the plans and details of the development.

3.                  A school travel plan to be submitted and approved prior to first occupation of the building.

4.                  A construction Management Plan to be submitted and approved prior to the development taking place.

5.                  Details of drainage scheme to be submitted and approved prior to the development taking place.

6.                  That within 6 months of the first occupation of the proposed building the temporary classroom units permitted under R3.0144/11 be removed.

7.                  Trees numbered T08, T09, T10, T11, T12, T13, T14, T15 and T16 on plan G100 003 should be retained.

8.                  Trees to be retained on the site should be protected in accordance with BS 5837: 2005.

9.                  Details of directional signage and car parking designation signage should be submitted and approved prior to first occupation of the development.

10.             Details of vehicle parking and manoeuvring areas should be submitted and approved prior to first occupation of the development.

11.             Details of cycle parking should be submitted and approved prior to first occupation of the development.