Agenda and minutes

Apology from	Temporary Appointment
Councillor Jenny Hannaby	Councillor Jean Fooks

 

Councillor	Item	Interest
Mrs C Fulljames                     George Reynolds	7. Worton Farm, Yarnton – Application MW.0116/11                   7. Worton Farm, Yarnton – Application MW.0116/11	Personal. Member of Cherwell District Council Planning Committee.  She advised that she had not expressed an opinion on the application in that capacity and therefore intended to participate in discussion and voting on that item.     Personal. Member of Cherwell District Council Planning Committee.  He advised that he had not expressed an opinion on the application in that capacity and therefore intended to participate in discussion and voting on that item.

 

To approve the minutes of the meeting held on 12 September 2011 (PN3) and to receive information arising from them.

The minutes of the meeting held on 12 September were approved and signed by the Chairman.

 

Minute 34/11 – Construction of a household waste and commercial waste recycling centre – Langford Lane, Kidlington – Application R3.0167/10

 

Following approval at the September meeting this application had been referred to the Secretary of State to consider whether or not the application should be called in.  The period for that had expired on Friday 21 October 2011 but no response had been received. Officers would seek confirmation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Chairman advised that Alan Divall was attending his last meeting before taking up another appointment in the private sector.  On behalf of the Committee he wished him well.

 

With regard to the energy from waste application at Ardley Mr Dance advised that the Secretary of State had granted planning permission on 17 February 2011 following the public inquiry in 2010.  That decision had been challenged by The Ardley Against Incineration Group (AAI) but dismissed in the High Court at a hearing on 7 and 8 July 2011.  AAI then applied for permission to appeal the High Court decision but that application was again dismissed by an Appeal Court Judge on 9 September.  However, because that decision had been based on ‘papers’ and not in open court AAI had the right to an oral 30 minute hearing which had been set for 1 November in the Court of Appeal.  If that proved successful then AAI would be granted permission for a substantive appeal hearing into the High Court Judge’s decision.  If not then that would be the end of the process and construction of the EfW plant could commence.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Speaker	Item
Steven Malcolm Philip Collins Ben Lambourne Nick Launders Ian Heriott	) ) ) 6. Relocation of Peppard School ) )

 

The proposed development includes: construction of 903 sq metres single storey school building; new and improved vehicle and pedestrian access arrangements onto the B481; 14 on-site car parking spaces (including 2  spaces for the disabled) and cycle parking; on-site drop off area; hard and soft play areas and grass playing pitch; landscaping, new fencing and retention/improvements to existing boundary treatments – land north of the former Dog public house, Rotherfield Peppard – Application No R3.0065/11

 

Report by the Deputy Director for Environment & Economy (Growth & Infrastructure) (PN6)

 

This application seeks permission to relocate Peppard CE Primary School 300 metres to the north of the existing school on Church Lane to a parcel of land adjacent to the B481 Nettlebed to Reading Road. The development involves the creation of a new primary school incorporating a main school building, outdoor play areas, playing field, parking and drop-off areas, a new vehicle and pedestrian access from the B481, landscaping and other associated works. The school consider that a replacement site is needed due to the unsuitability of the existing site and buildings and the limited space with which to redevelop. The application has generated letters of both objection and support. The objections include on the grounds of highway safety and the impact on the character and appearance of the existing village and surrounding area, including the Chilterns AONB. These objections are summarised in the report, along with the responses from other consultees.  

 

It is RECOMMENDED that subject to a unilateral undertaking being first agreed to ensure that a contribution is made towards the provision of improved highway safety measures in the local area Application No. R3.0065/11 be approved subject to conditions to be determined by the Deputy Director for Environment & Economy (Growth and Infrastructure) to include the following matters:

 

1.                  The development must be carried out strictly in accordance with the particulars contained in the application and the plans accompanying.

2.                  Commencement of the development within 3 years.

3.                  Submission and agreement of the external materials.

4.                  Retained trees and hedges to be protected during construction works.

5.                  Submission and agreement of a landscaping scheme - to include species mix, plant size, planting layout and spacing.

6.                  Landscaping scheme to be implemented within first planting season following the completion of the development.

7.                  Removal of hedgerow to be carried out outside of the bird breeding season.

8.                  Submission and agreement of external lighting details and hours of use.

9.                  Submission and agreement of land contamination assessment. Should contamination be found on site the submission and agreement of remedial strategy.

10.             Relocation of electricity transformer before the proposed development is brought into use.

11.             Submission and agreement of full details of proposed renewable energy technologies within the development.

12.             Submission and agreement of fencing details.

13.             External play areas and sports pitches to be used during school hours only.

14.             The school’s existing Travel Plan to be updated to take account of the proposed new location.

15.             Submission and agreement of the detailed  ...  view the full agenda text for item 43/11

Report by the Deputy Director for Environment & Economy (Growth & Infrastructure) (PN7)

 

This is an application for permanent consent for a covered storage building, extension of existing concrete pad, provision of lorry wash down facility and relocation of existing fuel tanks from southern to the northern part of M&M site at Worton Farm, Yarnton. The site already contains a range of permanent structures related to the waste management activities. This proposal is intended to improve management of the existing waste activities on the site. There would be no increase in the permitted throughput and no change to existing lorry movements associated with the site.

 

The main issues to consider in deciding this application are its location in the Green Belt, the need for the development, its impact on the local residents and impact on the rural landscape. The report explains that there is a need for this development as it would increase the efficiency of the operation by improving the management of the site and would assist in improving recycling rates. However, the advantages of the scheme must be balanced against its location in an area of open countryside and in the Green Belt. It must be considered whether there are very special circumstances to warrant permitting this development in such a location.

 

It is RECOMMENDED that, planning permission for application no. MW.0116/11 is granted subject to conditions to be determined by the Deputy Director for Growth and Infrastructure dealing with matters outlined below:

 

1.                  Detailed compliance condition

2.                  Commencement date – within 3 years

3.                  Standard operating hours.

4.                  Existing vegetation to be retained and protected

5.                  Tree planting and boundary fencing scheme to be carried out as agreed.

6.                  Bund specifications (including height, angles and maintenance requirements) to be implemented as agreed.

7.                  Effective silencers on vehicles, plant and equipment to be implemented

8.                  External building materials to be agreed

9.                  Site signage on A40 to be kept to a minimum

10.             Sweeping of access road and adjacent site to be carried out at regular intervals as required.

11.             Existing dust control measures to be maintained

 

 

The Committee considered an application for a covered storage building, extension of existing concrete pad, provision of lorry wash down facility and relocation of existing fuel tanks from southern to the northern part of the site at Worton Farm noting an amended officer recommendation as set out in the addenda sheet and also the need for this application to be referred to the Secretary of State to consider whether or not to call in the application.

 

RESOLVED: (on a motion by Councillor Mrs Fulljames, seconded by Councillor Jelf and carried by 15 votes to 0) that planning permission for application no. MW.0116/11 be granted subject to conditions to be determined by the Deputy Director for Growth and Infrastructure dealing with matters outlined below:

 

1.                  Detailed compliance condition

2.                  Commencement date – within 3 years

3.                  Standard operating hours.

4.                  Existing vegetation to be retained and protected

5.                  Effective silencers on vehicles, plant and equipment to be implemented

6.                  External building materials to be agreed

7.                  Site signage on A40 to be kept to a minimum

8.                  Sweeping of access road and adjacent site to be carried out at regular intervals as required.

9.                  Existing dust control measures to be maintained

Report by the Deputy Director for Environment & Economy (Growth & Infrastructure) (PN8)

 

Planning permission was granted in 2009 for the redevelopment of Didcot Parkway Railway Station forecourt as part of a programme of investment in strategic transport infrastructure in the county in general and Didcot in particular.  Work on the project is due to commence shortly and a contractor's compound is required as part of the management of the project.  The site the subject of this current application, off Station Road in Didcot, has been used as a contractor's compound previously (as part of the redevelopment of Didcot Town Centre).  The compound would be required for a temporary period of 2 years, the timescale for the forecourt redevelopment works.  The application has been brought to the Planning & Regulation Committee because of an objection and concerns raised by local residents and those are outlined in the report along with responses from other consultees.

 

 

It is RECOMMENDED that Application No. R3.0103/11 (for the construction of a temporary works compound ( for a temporary period of 2 years) in association with the redevelopment of the Didcot Parkway Station forecourt) be approved subject to conditions to be determined by the Deputy Director (Growth and Infrastructure) but to include the following matters:

 

1.                  Detailed compliance.

2.                  Temporary permission – 2 years only.

3.                  All activities relating to the compound shall be carried out in accordance with the submitted Construction Environmental Management Plan and Site Waste Management Plan.

4.                  No screening or crushing of aggregate in the compound.

5.                  No maintenance of vehicles or heavy machinery to take place within the compound.

6.                  Site entrance/exit gates to open inwards only.

7.                  Details of works to site entrance/exit points (e.g. provision of dropped kerbs) to be submitted, agreed and implemented before site brought into use.

8.                  Measures to be implemented to ensure there is no mud/debris brought onto the highway.

9.                  No parking of vehicles on Station Road particularly opposite the site entrance.

10.             Existing shrubs/trees on site perimeter to be retained.

11.             Working hours be restricted to 08.00-18.00 hours Monday-Friday, 08.00-13.00 hours Saturdays.  No Sunday or Bank Holiday working.

12.             Existing boundary fence to be repainted and repaired where necessary.

13.             Surface water drainage details to be submitted and agreed.

14.             Any stockpiles of materials shall not exceed 3m in height.

15.             Lighting details to be submitted and agreed before site is brought into use.

 

 

Archaeological Informative.

 

 

 

 

The Committee considered an application for the construction of a temporary works compound in association with the redevelopment of Didcot Parkway Station.

 

Officers confirmed that there were no proposals for the site after the 2 year permission had lapsed and outlined arrangements, which had been put in place to manage the site during the permission period itself.  One of those was to address a particular issue of concern for local residents, regarding parking on Station Road. In order not to impact on current arrangements for residents, parking facilities would be provided for staff within the site itself and to further protect that facility it was agreed that Condition 9 should be amended to stipulate no staff parking on Station Road.

 

RESOLVED: (on a motion by Councillor Mrs Fulljames, seconded by Councillor Tanner and carried unanimously) that Application No. R3.0103/11 (for the construction of a temporary works compound (for a temporary period of 2 years) in association with the redevelopment of the Didcot Parkway Station forecourt) be approved subject to conditions to be determined by the Deputy Director for Environment & Economy (Growth and Infrastructure) but to include the following matters:

 

1.                  Detailed compliance.

2.                  Temporary permission – 2 years only.

3.                  All activities relating to the compound shall be carried out in accordance with the submitted Construction Environmental Management Plan and Site Waste Management Plan.

4.                  No screening or crushing of aggregate in the compound.

5.                  No maintenance of vehicles or heavy machinery to take place within the compound.

6.                  Site entrance/exit gates to open inwards only.

7.                  Details of works to site entrance/exit points (e.g. provision of dropped kerbs) to be submitted, agreed and implemented before site brought into use.

8.                  Measures to be implemented to ensure there is no mud/debris brought onto the highway.

9.                  No parking of staff vehicles on Station Road particularly opposite the site entrance.

10.             Existing shrubs/trees on site perimeter to be retained.

11.             Working hours be restricted to 08.00-18.00 hours Monday-Friday, 08.00-13.00 hours Saturdays.  No Sunday or Bank Holiday working.

12.             Existing boundary fence to be repainted and repaired where necessary.

13.             Surface water drainage details to be submitted and agreed.

14.             Any stockpiles of materials shall not exceed 3m in height.

15.             Lighting details to be submitted and agreed before site is brought into use.

 

Archaeological Informative.

 

Report by the Deputy Director for Environment & Economy (Growth & Infrastructure) (PN9)

 

The report updates the Planning & Regulation Committee on regular monitoring of minerals and waste planning permissions and progress on enforcement cases.

 

It is RECOMMENDED that the Schedule of Compliance Monitoring Visits in Annex 1 and the Schedule of Enforcement Cases in Annex 2 to this report be noted.

 

The Committee considered an update on regular monitoring of minerals and waste planning permissions and progress on enforcement cases.

 

Mr Dance advised of progress achieved in joint working with District Councils on monitoring issues.  However, officers were aware that there were major issues with regard to the Ardley in vessel composting operation at Ashgrove Farm, which involved close working and co-operation between 3 agencies.

 

Councillor Mrs Fulljames reported the contents of an email she had received a few days before regarding the stench emanating from the site.  The local authority had a responsibility to protect people’s environment but the problems seemed far from being resolved.

 

Mr Dance advised that on the issue of odour control the Environment Agency who were the lead authority were yet to approve an odour control management scheme, which had been submitted to them and the County Council by Agrivert.  Agreement of that scheme would provide a mechanism to improve control of the site. He undertook to contact the Agency at a high level to inform them of the Committee’s concerns and its desire to progress this situation.

 

With regard to Finmere Mr Hodgkinson confirmed that compliance was good and that the Environment Agency were content with the current situation.

 

With regard to Waterstock Mr Dance advised that the matter was due back to Court on 15 November but there had been little sign of intention to comply so far with the recent Court order.

RESOLVED:

 

(a)               that the Schedule of Compliance Monitoring Visits in Annex 1 and the Schedule of Enforcement Cases in Annex 2 to the report (PN9) be noted;

 

(b)               high level representations be made to the Environment Agency to progress agreement of the odour control management plan for the Ardley composting site at Ashgrove Farm as a matter of urgency