Issue - meetings

The report of the Monitoring Officer containing the schedule of meeting dates proposed for the 2018/19 Council Year is attached (CC11).

The schedule has been drawn up to reflect the various rules about frequency of meetings set out in the Council’s Constitution. Attention is drawn to the following proposed changes to the usual patterns which are reflected in the attached schedule:

1)    The constitution fixes the April meeting as the 1^st Tuesday – this is 3 April 2018 and falls in the 1^st week of the school holidays. It is recommended that the meeting be brought forward to Tuesday 27 March 2018.

2)    The constitution fixes the budget Council meeting as the third Tuesday in February – this is 19 February 2019 and falls in the spring half term holiday. It is recommended that the meeting be brought forward to Tuesday 12 February 2019

3)    Planning & Regulation Committee meets every 6 weeks but this would mean that it meets in the Easter holiday 2018. It is recommended that the meeting be brought forward to Monday 26 March 2018.

Council is RECOMMENDED to agree the schedule of meeting dates for the 2018/19 and in particular to agree to waive Rule 2.1 of the Council Procedure Rules to allow the April 2018 meeting and February 2019 budget meeting of full Council to be held on 27 March 2018 and 12 February 2019 respectively.

Recommendations Agreed (nem con) subject to the date for the Cabinet and Cabinet Member meetings in May 2018 being changed to the 22 May 2018.

Council had before them a report (CC11) which sought agreement to the schedule of meeting dates proposed for the 2018/19 Council Year. The schedule had been drawn up to reflect the various rules regarding frequency of meetings set out in the Council’s Constitution.

Councillor Zoe Patrick proposed and Councillor Gill Sanders seconded that the recommendations set out in the report and on the face of the Agenda be adopted.  In moving the motion, Councillor Patrick drew members’ attention to the correction set out in the schedule of business.

The motion was the put to the vote and was carried nem con.

RESOLVED: (nem con) to agree the schedule of meeting dates for 2018/19 and in particular to agree to waive Rule 2.1 of the Council Procedure Rules to allow the April 2018 meeting and February 2019 budget meeting of full Council to be held on 27 March 2018 and 12 February 2019 respectively.