Agenda and minutes

Venue: County Hall, Oxford

Contact: Julie Dean  Email: julie.dean@oxfordshire.gov.uk; Tel: (01865) 815322

Items
No. Item

59/11

Apologies for Absence and Notification of Deputy Members

9:40

 

Please contact Julie Dean (Tel: 01865 815322) to give apologies and advise of attendance by the Deputy Member).

Minutes:

An apology was received from Linda Watson, Oxfordshire Rural Community Council.

60/11

Declaration of Interest - see guidance note

Minutes:

There were no declarations of interest.

61/11

Minutes pdf icon PDF 71 KB

To approve the Minutes of the meeting of the Environment Partnership Committee held on  24 June 2011 – Minute numbers 39/11 to 43/11 inc. (EP3).

Minutes:

The Minutes of the 24 June 2011 meeting of the Environment Partnership were approved and signed (Minute Numbers 39/11 to 43/11).

62/11

Completion of LAA2 Climate Change targets pdf icon PDF 134 KB

9:40

 

This report (EP4) evaluates the programme of work in relation to the two Climate Change targets (NI188, Adapting to Climate Change; and NI185, Reducing Carbon Emissions from LA Operations) which formed part of the LAA2 (Local Area Agreement).

 

Please note that there are no reporting requirements for the above two targets following their withdrawal by the Government last year. However, Oxfordshire Local Authorities have agreed, as far as possible, to complete and evaluate the programme of work they developed for these indicators.

 

The Partnership is RECOMMENDED to:

 

(a)               note the progress and achievements highlighted in this report; and

 

(b)               continue to support energy/carbon reduction and climate change adaptation work within their own organisations.

 

 

Minutes:

The Environment Committee considered a report which evaluated the programme of work in relation to the two Climate Change targets (NI188, Adapting to Climate Change; and NI185, Reducing Carbon Emissions from LA Operations) which formed part of the LAA2 (Local Area Agreement).

 

The Committee noted that there were no reporting requirements for the above two targets, following their withdrawal by the Government last year. However, Oxfordshire Local Authorities have agreed, as far as possible, to complete and evaluate the programme of work they developed for these indicators.

 

Nick King, Carbon Programme Manager, Oxfordshire County Council, joined the Committee, alongside Susie Ohlenschlager, in order to respond to questions.

 

Members of the Committee debated what might be the role for this Committee in terms of keeping the momentum going and the type of reporting which would be necessary to support this.

 

It was AGREED to:

 

(a)               note the progress and achievements highlighted in the report;

(b)               continue to support the energy/carbon reduction and climate change adaptation work within each organisation and to request the officers to develop a form of reporting to Committee members in light of the wish to encourage each other and to share good practice; and

(c)               request that the Minerals and Waste Plan be brought to the next meeting.

63/11

Petitions and Addresses

Minutes:

There were no requests to submit a petition or to make an address.

64/11

Apologies for Absence and Notification of Deputy Members

The Secretary to report on apologies for absence by Oxfordshire Waste Partnership members and on the attendance by Deputy Members notified to her before the start of the meeting.

 

(Contact Julie Dean (Tel: 01865 815322) to tender apologies and advise of attendance by the named Deputy Member).

Minutes:

There were no apologies for absence.

65/11

Declarations of Interest - see guidance note

Minutes:

There were no declarations of interest from members of the Oxfordshire Waste Partnership. However officer Paul Mocroft (Oxfordshire Waste Partnership, Cherwell District Council) declared his intention to leave the room for the duration of discussion in relation to Agenda Item 10.

66/11

Minutes pdf icon PDF 71 KB

To approve the Minutes of the Oxfordshire Waste Partnership Joint Committees held on  24 June 2011(OWP8(a))  - Minute 44/11 to Minute 55/11 inc. and 23 September 2011 (OWP8(b)).

Additional documents:

Minutes:

The Minutes of the Oxfordshire Waste Partnership meetings held on 24 June 2011 (Minute 44/11 to Minute 55/11) and 23 September 2011 were approved and signed.

67/11

OWP Social Media Strategy and Guidelines pdf icon PDF 50 KB

9:50

 

The report (OWP9) seeks approval of a draft strategy for using new social media such as ‘Twitter’ and ‘You Tube’ in order to promote sustainable waste management messages and to set out some guidelines for application users.

 

The Oxfordshire Waste Partnership is RECOMMENDED to:

 

a)     approve the draft strategy for using new social media; and

b)    approve the social media guidelines for application users.

 

Additional documents:

Minutes:

The OWP considered a report (OWP9) which sought approval of a draft Strategy for the use of social media, such as ‘Twitter’ and ‘You Tube’ in order to promote sustainable waste management messages and to set out some guidelines for application users.

 

It was reported that representatives from Cherwell District Council had addressed a conference recently on the merits for local authorities of the use of social media and their success in doing so. Members of the Partnership made a number of suggestions with regard to how the Strategy could be improved and tightened.  

 

The OWP AGREED to:

(a)               approve the draft OWP Social Media Strategy with the addition of a section for use during emergencies such as inclement weather;

(b)               approve the social media guidelines for application users, with tighter guidelines on control and style; and

(c)               request the officers to submit a report on progress in 6 months time.

68/11

OWP Budget Setting 2012/13 pdf icon PDF 58 KB

10:00

 

To present a draft budget for 2012/13 – 2014/15 for approval (OWP10).

 

The Oxfordshire Waste Partnership is RECOMMENDED to approve the budget presented at Appendix 1 and that Partner Council contributions for 2012/13 up to the amount set out in Appendix be agreed.

 

Additional documents:

Minutes:

A draft budget for 2012/13 – 2014/15 was presented at OWP9.

 

Paul Mocroft left the room whilst this item was considered.

 

The OWP AGREED to:

(a)               approve the budget presented at Appendix 1 of the report OWP10 and to agree the Partner Council contributions for 2012/13 as set out in Appendix 1; and

(b)               request Cherwell District Council to extend the Contract of Employment for the OWP Communications Officer’s post and to make it permanent.

69/11

Financial Arrangements pdf icon PDF 49 KB

10:10

 

To provide an update on financial arrangements payments for the year to date (OWP11).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the financial arrangements payments for the year to date.

Additional documents:

Minutes:

The Partnership had before them an update on financial arrangements payments for the year to date (OWP11).

 

The OWP AGREED to note the financial arrangements payments for the year to date.

70/11

Procurement of Environmental Education Service pdf icon PDF 50 KB

10:15

 

To provide an update on the procurement of the Environmental Education Service (OWP12).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the update.

Minutes:

The Partnership had before them an update on the procurement of the Environmental Education Service (OWP12). This contract was considered at the 23 September 2011 meeting.

 

The OWP AGREED to note the update.

71/11

Performance Monitoring - Second Quarter 2011/12 pdf icon PDF 76 KB

10:20

 

To provide a quarterly update on the performance of the Oxfordshire Waste Partnership (OWP13).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the report and to agree that, as discussed in section 2.3 herein (risk management), actions 4.2 and 5.3 within the annual action plan be closed.

Additional documents:

Minutes:

The Partnership had before them a quarterly update on the performance of the Oxfordshire Waste Partnership.

 

Councillor David Dodds brought the attention of the Partnership to an increase in incidents of fly tipping of builders rubble in the south of the County.

 

The OWP AGREED to note the update and agree that actions 4.2 and 5.3 within the annual action plan be closed.

72/11

Waste Treatment Project Update pdf icon PDF 59 KB

10:30

 

The report updates the Partnership on the progress of the Residual Waste Treatment Procurement project (OWP14).

 

The Oxfordshire Waste Partnership is RECOMMENDED to demonstrate support for the residual waste treatment project and the bulking and haulage contract.

Minutes:

The Partnership had before them an update on the progress of the Residual Waste Treatment Procurement project (OWP14).

 

The Waste Partnership noted the report and demonstrated support for the Residual Waste Treatment Procurement Project and the Bulking and Haulage Contract.

 

The OWP AGREED to demonstrate support for the Residual Treatment project and for the Bulking and Haulage contract.

 

NB: Representatives of Oxford City Council and Cherwell District Council noted the update .

73/11

Financial Incentives for Weekly Bin Collections pdf icon PDF 73 KB

10:35

 

To report on the Department for Communities and Local Government (DCLG) announcement that £250 million funding is to be made available for local authorities wishing to maintain or return to weekly refuse collections (OWP15).

 

The Oxfordshire Waste Partnership is RECOMMENDED to seek further information on the detailed requirements of the fund and to write to the DCLG:

·         setting out the waste reduction and recycling achievements of Oxfordshire councils following the introduction of AWCs; and

·         suggesting that funding be provided for increasing the quality and or frequency of recycling and composting collection services rather than refuse collection services.

Minutes:

The Waste Partnership had before them a report (OWP15) which set out details of the announcement made by the Department for Communities & Local Government (DCLG) making the sum of £250m available for those authorities wishing to maintain or return to weekly refuse collections.

 

Following some discussion it was AGREED that further information be sought on the detailed requirements of the fund and to write to the DCLG:

 

  • Setting out the waste reduction and recycling achievements of Oxfordshire Councils following the Alternate Weekly Collections (AWC);
  • Suggesting that funding be provided for increasing the quality and/or frequency of recycling and composting collection services rather than refuse collection services;
  • Requesting that the remit of the fund be extended to the increase the collection frequency of other waste streams such as food waste or recyclables; and
  • A copy of the letter be sent to the Prime Minister.

74/11

External Audit Findings - 2010/11 pdf icon PDF 53 KB

10:50

 

Oxfordshire Waste Partnership completes an annual return to the Audit Commission summarising activities at the end of each financial year. This report (OWP16) details the Audit Commission findings on the Partnership’s Annual Return for 2010/11 and sets out some suggested responses.

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the issues raised by the external auditors, as set out in paragraphs 2.2 and 2.3, and to agree the responses.

Minutes:

The Oxfordshire Waste Partnership completes an annual return to the Audit Commission summarising activities at the end of each financial year. This report (OWP16) detailed the Audit Commission findings on the Partnership’s  Annual Return for 2010/11 and set out some suggested responses for consideration.

 

The OWP AGREED to:

(a)               agree the responses as set out in the report OWP16, but in the meantime follow up the requests made for further clarification and to challenge if the officers deem it appropriate to do so; and

(b)               following (a) above, publish the a notice of conclusion of audit.