Agenda and minutes

All members of OWP present.

David Neudegg attended in place of Cath James (West Oxfordshire District Council)

Cllrs Jenny Hannaby, George Reynolds and John Tanner all declared a personal interest in Agenda Item 12 on account of their involvement in the process of the Residual Waste Treatment Procurement project.

To approve the Minutes of the meeting of the Oxfordshire Waste Partnership Joint Committee held on 23 July 2010 (OWP3). Please note that you are required to approve Minute numbers 9/10 – 27/10 inclusive for the purposes of this item.

The Minutes of the Oxfordshire Waste Partnership meeting held on 23 July 2010 were approved and signed as a correct record (ie. minute numbers 9/10 – 27/10 inclusive).

9:40 am

To report the findings of a review of the Wild Waste Show which has been undertaken by OWP officers (OWP4).

The findings of the review are set out at Appendix 1.

The Waste Partnership are RECOMMENDED to

:

(a)   consider the positive role of the Wild Waste Show in helping to deliver the OWP JMWMS objectives;

(b)   agree the level of budget that can be allocated to the waste education project for 2011/12 and 2012/13 to allow a 2 year contract to be let (with the option for a one year extension in 2013/14).  

It is suggested that funding to the project be reduced in line with the overall proposed reduction of OWP funding of 25% over the next 3 years. The revised funding levels would be reduced from the current £133,600 to:

£113,560 for 2011/12 (a 15% reduction)

£107,882 for 2012/13 (a further 5% reduction)

£102,488 for 2013/14 (a further 5% reduction);

(c)   agree to tender the education project in 2011 in conjunction with the Energy Busters project with a view to letting a 2 year joint contract (with the option for a one year extension);

(d)   set out the maximum available annual funding levels within the tender documents; and

(e)   give further consideration over the next two years as to whether to seek a replacement bus for the waste education service and how this might be achieved in the absence of a direct OWP capital fund.

The findings of the review of the Wild Waste Show which had been undertaken by OWP officers were reported (OWP4).

The Waste Partnership AGREED to consider this item as part of the discussion relating to agenda item 5.

9:50 am

To present a budget for the 2011/12 – 2013/14

To present a budget for the 2011/12  - 2013/14 period of approval (OWP5).

The draft budget 2011/12 – 2013/14 is set out at Appendix 1.

The Waste Partnership are RECOMMENDED to:

(a)               to approve the budget presented at Appendix 1 and that partner Council contributions for 2011/12 up to the amount set out in Appendix 1 be agreed;

(b)               that Cherwell DC be requested to extend the contract of employment for the OWP Communications Officer post by a further 1 year.

The Budget for the 2011/12 – 2013/14 period of approval was set out at OWP5.

In light of the uncertainty with regard to future County and District Council budgets at this present time, the Waste Partnership AGREED to defer any decisions in relation to this item and agenda item 4 and to convene a special meeting to take place at County Hall on Friday 17 December 2010 at 2.00pm; and in the meantime to request Steve Bishop and Wayne Lewis to coordinate the necessary  information, and any consequent implications, required to make those decisions.

10:05 am

To report on a public consultation exercise completed for the Draft Waste Prevention Strategy (OWP6).

The Waste Partnership are RECOMMENDED to note the broad consultation findings and that a revised strategy document, which takes account of the detailed consultation findings, is brought back to the next OWP meeting.

A report was before the Partnership setting out the broad consultation findings from the public consultation exercise undertaken for the Draft Waste Prevention Strategy (OWP6).

The Waste Partnership AGREED to:

(a)               note the broad consultation findings and that a revised strategy document, taking account of the detailed consultation findings, be brought back to the next OWP meeting on 21 January 2011; and

(b)               bring a report relating to supermarket waste reduction to the next meeting, to include information from ACTVAR to reduce the quantity and weight of packaging.

10:15 am

To present a New Initiatives Fund bid (NIF) by West Oxfordshire District Council for approval (OWP7)

Appendix 1 sets out the Strategic Policies supported by the NIF bid.

The Waste Partnership is RECOMMENDED to award funding to the NIF bid as set out in Appendix 1.

A New Initiatives Fund bid (NIF) undertaken by West Oxfordshire District council was before the Partnership for approval (OWP7).

The Waste Partnership AGREED to award funding to the New Initiatives Fund bid, as set out in Appendix 1.

10:25 am

To provide a quarterly update on the performance of the Oxfordshire Waste Partnership (OWP8).

Appendix 1    -  2010/11 Action Plan.

Appendix 2    -  current budget position.

Appendix 3    -  OWP LAA2 Target Performance

The Waste Partnership are RECOMMENDED to note the report and to agree to the cancellation of a further cigarette litter reduction campaign; and instead focus efforts on other environmental quality campaigns.

A quarterly update (OWP8) on the performance of the Oxfordshire Waste Partnership was before Partnership members. This comprised:

Appendix 1 – 2010/11 Action Plan

Appendix 2 – Current Budget Position

Appendix 3 – OWP LAA2 Target Performance

The Waste Partnership AGREED to note the report and to agree to the cancellation of a further cigarette litter reduction campaign and instead focus efforts on other environmental quality campaigns.

NB. It was noted that the Local Area Agreement (LAA) targets were now defunct, as the Government had cancelled LAAs. However, it was decidedthat NI performance would continue to be reported quarterly until the end of 2010/11 and then be reviewed.

10:35 am

To update on performance for the year to date under the OWP Financial Arrangements (OWP9).

Appendix 1 - Financial Impact for each Partner Council for the first five months of this year.

The Waste Partnership is RECOMMENDED to note the payments under the financial arrangements from April to August.

The Partnership had before them an update on performance for the year to date under the OWP Financial Arrangements (OWP9). Appendix 1 gave the financial impact for each partner Council for the first five months of this year.

The Waste Partnership AGREED to note the payments under the financial arrangements from April – August.

10:45 am

To provide an update on the implementation of the Van and Trailer Permit Scheme which launches on 1 November (OWP10).

The Waste Partnership are RECOMMENDED to note the report.

The Partnership had before them an update (OWP10) on the implementation of the Van and Trailer Permit Scheme.

The Waste Partnership AGREED to note the report.

11:00 am

To update the Waste Partnership on progress on the treatment of food waste (OWP11).

The Waste Partnership are RECOMMENDED to note and support the progress made in delivering food waste processing infrastructure.

The Partnership had before them an update on progress on the treatment of food waste (OWP11).

The Waste Partnership AGREED to note and support the progress made in delivering food waste processing infrastructure.

11:05 am

To update the Waste Partnership on progress on the residual Waste Treatment Procurement project (OWP12).

The Waste Partnership are RECOMMENDED to note and support the progress made on the procurement of residual waste treatment.

Cllrs Hannaby, Reynolds and Tanner all declared a personal interest in this item on account of their participation in the application process.

The Waste Partnership were updated on progress on the residual Waste Treatment Procurement project (OWP12).

The Waste Partnership (with the exception of Cllr John Tanner) AGREED to note and support the progress made on the procurement of residual waste treatment

11:15 am

To provide an update (OWP13) on the new waste and recycling collection services which have recently or are currently being introduced by Partner Councils.

The Waste Partnership are RECOMMENDED to note the new collection schemes and the good progress being made towards the Oxfordshire Joint Municipal Waste Management Strategy recycling and composting targets.

The Waste Partnership were updated (OWP13) on the new waste and recycling collection services which had, or were being introduced by partner Councils.

The Waste Partnership AGREED to note the new collection schemes and the good progress being made towards the Oxfordshire Joint Municipal Waste Management Strategy recycling and composting targets.

There were no requests to address or petition the Partnerships.

11:25 am

Verbal update on progress.

The Partnerships are RECOMMENDED to note the progress report.

An outline of some of the ideas for further community led waste and climate change activity had been presented at the last meeting in July. Susan Kent reported that officers were investigating a degree of private investment support for some of the initiatives put forward. However there was a significant amount of uncertainty about finance due to the impending spending review.

The Partnerships thanked Susan Kent for her verbal update on the progress of further community led waste and climate change activity in Oxfordshire and noted that it was hoped some of the proposals would be brought to the next meeting on 21 January 2011.

11:35 am

A verbal report will be given on closure and future plans.

The Partnerships are RECOMMENDED to note the report.

Vickie Cossins and Linda Watson gave an update on the cessation of the Trust for Oxfordshire’s Environment 1 (TOE 1) body at the end of March 2011 and the imminent constitution of TOE 2 (which would become the Oxfordshire Community & Environmental Trust).

It was noted that this body would be a registered charity and there would be a change of emphasis to a grant seeking and grant making body.

The Partnership thanked Vickie Cossins and Linda Watson for their update.

11:45 am

There will be a presentation given by representatives from the voluntary sector.

A request had been made to the Partnership earlier in the year by the OCVA to use a formal election process for voluntary sector representatives, as followed in other partnerships.

It was noted that  that the Oxfordshire Leaders Group had requested that a review of partnership structures as a whole be undertaken and that further action need not be taken at this stage until the outcomes of the review were known.

Councillor David Dodds and Cath James submitted their apologies for absence.

There were no declarations of interest submitted.

12:05 pm

To approve the minutes of the Environment Partnership held on 23 July 2010 (OWP20). Please note that you are required to approve Minute numbers 1/10 – 7/10 inclusive.

The Minutes of the meeting of the Environment Partnership held on 27 July 2010 (minute numbers 1/10 – 7/10 inclusive) were approved.

12:05 pm

At the last meeting, a progress report was submitted on NI 188 2009 – 2010. This report (EP 22) provides an overview of work during the first two quarters of 2010. In addition, the 2009 – 2010 report from Cherwell District Council is attached, as this was not circulated for the last meeting.

The Environment Partnership is RECOMMENDED to note the report.

Prior to consideration of this item and agenda items 22 and 23, it was noted that all the reports had been written prior to the cessation of the LAA process and that further clarity would be given by the Oxfordshire Leaders Group with regard to the reporting process shortly. Meanwhile it had been deemed sensible to continue with those LAA targets which centred on the reduction of  carbon emissions and climate change adaptation.

The Environment Partnership noted the progress report on LAA2 targets, NI 188: Adapting to Climate Change, noting also that staff were keen to complete the target action plans and had expressed a wish to work with Planning and Development Control Authorities in the future.

At the last meeting, a progress had been submitted in respect of NI 188 2009 – 2010. The report (EP 21) provided an overview of work during the first two quarters of 2010. The 2009/2010 report from Cherwell District Council was also attached, as this had not been circulated at the last meeting.

The Environment Partnership noted the report.

12:15 pm

This report outlines the position of Oxfordshire’s NI 185 target for the years 2009/10 – summary of the footprint information for each local authority and the targets they have committed to. (EP22).

The Environment Partnership is RECOMMENDED to note the report.

The Partnership considered a report outlining the position of Oxfordshire’s NI 185 target for the years 2009/10  which gave a summary of the footprint information for each local authority and the targets they had committed to (EP22).

The Environment Partnership  noted the report.

NB. With regard to Appendix 1.0, paragraph 3.0, Current Status: Oxford City: it was reported that the quarter 1, the Fleet TCO2 figure was 532 tonnes, thus making 2493 tonnes in total.

12:20 pm

This report (EP23) outlines the position with regard to Oxfordshire’s NI 185 target for the years 2009/10.

The Environment Partnership are RECOMMENDED to note the report.

The Partnership had before them a report which outlined the end of year position relating to LAA2 Target, NI 185 percentage CO2 Reduction from LA Operations for 2009/10 (EP23).

The Environment Partnership noted the report.

12:25 pm

At the last meeting in July 2010, it was agreed that a report be brought to the next meeting with regard to work by local authorities to reduce carbon emissions (NI 186 reducing CO2 emissions in local authority area). This report (EP24), though not exhaustive, summarises some of the many activities being undertaken by local authorities with partner organisations across Oxfordshire to reduce carbon emissions and invites discussion of opportunities for future collaboration.

There will be a presentation by Dave Waller who will further elaborate on some examples and business opportunities.

Appendix 1 – Outline of progress for each local authority.

Appendix2 -  Gives some national figures published this summer by the Department for Energy & Climate Change.

The Environment Partnership is RECOMMENDED to note the report and consider opportunities for further development..

The Environment Partnership thanked Dawn Pettis, Business Engagement & Support Manager, Environment & Economy, Oxfordshire County Council for her presentation outlining some of the many activities being undertaken by local authorities with partner organisations across Oxfordshire to reduce carbon emissions and setting out some opportunities for future collaboration.

The Environment Partnership commended the opportunities outlined in the presentation.

12:45 pm

The report (EP24(a)) monitors progress on the first six months of the LAA1 reward grant funded programme.

Linda Watson and Jo Hamilton will give a presentation about working with communities.

The Environment Partnership is RECOMMENDED to note the report.