Agenda and minutes

 

 

Apology for Absence	Temporary Appointment
Councillor Mrs C Fulljames	Councillor Ian Hudspeth

 

 

Councillor	Item	Nature of Interest
Reynolds	7.  Deddington Depot -Application R3.0079/09   and   8. The Corner House, Victoria Road, Bicester – Application R3.0203/09	Personal. Member of Cherwell District Council Planning Committee. He advised that as he had not expressed an opinion on either application in that capacity he intended to take part in discussions and voting on both items.
Councillor Ian Hudspeth         Councillor Peter Jones	9. Great Tew Quarry – Application Application 09/1328/P/CM	Personal. Chairman of the Minerals & Waste Planning Working Group (Advisory)   Personal. Member of the Minerals & Waste Planning Working Group (Advisory)   Both advised that they intended to take part in the discussion and voting on Item 9

 

 

 

To approve the minutes of the meeting held on 11 January 2010 and to receive for information any matters arising therefrom.

The minutes of the meeting held on 11 January 2010 were approved and signed.

 

Minute 75/09 – Wallingford Youth Centre, Clapcot Way, Wallingford – Application R3.0181/09

 

Mr Dance advised that in order to investigate the effects of the proposed office block on neighbouring properties a full daylight study had been commissioned. That study was ongoing and no permission had yet been issued.

 

Minute 77/09 – Monitoring & Enforcement Update (Gosford Silo Waste Recovery)

 

Mr Dance advised that the legal agreement had now been signed and planning permission would now be issued.

 

 

 

 

Speaker	Item
Michael Tyce Stephen Harrod Clare Abolins James Cunningham Councillor David Turner	) ) ) 5. Great Milton CE School ) ApplicationR3.0188/09 )
Edward Way	6. Great Tew School – Application 09/1608/P/CD3
Nicholas Johnston	11. Great Tew Quarry – Application 09/1328/P/CM
Michael Shotton Susan Weston Councillor Keith Mitchell	) ) 12. Bodicote FP8 and Bloxham FP2 )

 

 

 

 

Report by Head of Sustainable Development (PN12).

 

Objections have been received to the diversion order for part of Bodicote Fp 8 and part of Bloxham Fp 2.  The effect of the order, if confirmed, would be to re-route the footpaths from their current line along the front of Bodicote Mill, onto a route along the eastern boundary of the site. Having received objections to the order the Committee cannot confirm it, but has the option of either submitting it to the Planning Inspectorate for the Secretary of State to make a determination or withdrawing the order in the light of the objections received.

 

The Committee is RECOMMENDED to submit the objected to order for Bodicote Footpath 8 and Bloxham 2 to the Secretary of State for Environment, Food and Rural Affairs for determination.

 

The Committee considered (PN12) objections received to a diversion order for part of Bodicote FP8 and part of Bloxham FP2 the effect of which would be to reroute the footpaths from their current line along the front of Bodicote Mill to a route along the eastern boundary of the site.

 

Mr Shotton referred to the overwhelming number of objections to the Order and yet County had deemed that it fulfilled Highways Act criteria. The applicant had bought the property in full awareness of the existence of the line of the path and he and others did not accept that there were security and privacy issues nor did they accept that it was not substantially less convenient to the public but would effect public enjoyment of the path. There would be a considerable cost to the public purse from a public hearing together with ongoing maintenance costs for a bridge which could no longer be crossed.  There were also questions of priority between a single landowner and the general public and he asked the Committee to withdraw the Order.

 

Susan Weston advised that the order if confirmed would be of significant benefit to their privacy while allowing continued use of the path.  The line of the path itself was only three feet from the front of the house and was a constant source of shock and embarrassment to her family and walkers alike.  There had been damage to their property and the path crossed the route from the main house to the Annex which was used by her elderly mother.  She asked the Committee to support her family’s desire for privacy and scurity.

 

Councillor Mitchell advised that although there had been objections those objections represented a small proportion of the local population.  He accepted the concerns of the residents of the Old Mill regarding security and privacy were genuine as the property was isolated.  It was a popular walk but a viable alternative had been proposed. The owners were entitled to test the law and seek the views of an independent Inspector at Inquiry and he asked the Committee to allow that to happen.

 

Councillor Tanner did not feel the report had given a balanced view and that any decision taken now to secure a diversion would impact on this path long after the current situation had changed.  He considered the application should be withdrawn.

 

Councillor Owen and Councillor Seale considered that the applicants were entitled to make this application and as such the costs of the Inquiry were irrelevant.

 

RESOLVED: (on a motion by Councillor Reynolds, seconded by Councillor Hudspeth and carried by 13 votes to 2) to submit the objected to order for Bodicote Footpath 8 and Bloxham 2 to the Secretary of State for Environment, Food and Rural Affairs for determination

 

 

Report by Head of Sustainable Development (PN5)

 

The report outlines a proposal to construct a single storey building in the grounds of Great Milton C of E School to provide a new Children’s Centre.  The proposal also involves the removal of a temporary classroom building (also used as a community resource area), a detached brick built store and the erection of three extensions to the school to create replacement accommodation for the lost classroom/community resource facility and store, and a reading room.  The site lies within the Oxford Green Belt.  The application has generated much interest locally and responses received from local residents and the Parish and District Councils are included along with other consultees replies.  The comments of the Head of Sustainable Development on the issues raised and the merits of the proposal are also included along with the recommendation on the application.

 

The Committee is RECOMMENDED to authorise the Head of Sustainable Development to grant permission for Application No. R3.0188/09 (for the demolition of a temporary classroom/community resources building and brick built store and the erection of a single storey building to provide a children’s centre, and the erection of extensions to provide replacement classroom and community resources facility, reading room and replacement store, along with associated external works; at Great Milton C of E School) subject to:

 

(a)               the applicant first (before a planning permission is issued) securing and if necessary obtaining planning permission for suitable alternative temporary arrangements for parking for use by the school during the period of construction;

 

(b)              conditions to be determined by the Head of Sustainable Development to include the following matters:

 

1.                  That the development must be carried out strictly in accordance with the particulars contained in the application and the plans accompanying subject to conditions below.

2.                  That the development shall commence within 3 years of the date of the permission.

3.                  That samples of the external materials proposed to be used shall be submitted to and approved in writing by the Head of Sustainable Development prior to the commencement of development.

4.                  That no development shall take place until the trees on the site which are to be retained and which are adjacent to or within the development area, have been protected during building operations by means of a protective fence around the edge of the canopy of the trees.

5.                  That the site be landscaped and planted with trees (including replacement trees) and shrubs in accordance with a comprehensive planting and landscaping scheme first approved by the Head of Sustainable Development.

6.                  That all planting, seeding or turfing comprised in the approved details of landscaping shall be carried out in the first planting season following the occupation of the buildings or the completion of the development, whichever is the sooner.

7.                  The hours of operation of the children’s centre for use by the public shall not allow use between 8.00 to 9.15 am and 2.45 to 3.30 pm Monday to Friday during term time.

8.                  The hours of  ...  view the full agenda text for item 83/09

Report by Head of Sustainable Development (PN6)

 

This is a planning application for a temporary classroom at Great Tew School. Permission is sought for it to be in place for up to three years to allow time for a planning application for a permanent extension to be submitted and determined. The development is needed to address overcrowding in the existing classrooms. There have been objections from West Oxfordshire District Council and two local residents due to the impact on the Conservation Area. As it would be an incongruous building in the conservation area, adjacent to a listed building, the development would not be acceptable on a permanent basis. However, the proposed development would be sensitively and unobtrusively sited to ensure that its visual impact is minimal. It is a community facility to meet a local need and report supports a permission for a three year period only.

 

It is RECOMMENDED that application No. 09/1608/P/CD3 be approved, subject to the following conditions:

 

(a)                     development in accordance with submitted plans and particulars;

 

(b)                    development to commence within 3 years of permission;

 

(c)                     temporary consent – 3 years or when a permanent extension/building is provided, whichever is the sooner; and

 

(d)                    tree protection during construction works.

The Committee considered (PN6) an application for a temporary classroom at Great Tew school along with objections received to the application.

 

Edward Way advised that numbers at the school had increased dramatically in recent years and the school now needed to expand to meet that need. This application provided an interim solution pending completion of a three year development plan which was already at an advanced stage and he was confident that the school would have a new building in three years.

 

RESOLVED (on a motion by Councillor Hudspeth , seconded by Councillor Owen and carried by 13 votes to 0)  that application No. 09/1608/P/CD3 be approved subject to the following conditions:

 

1.         development in accordance with submitted plans and particulars;

2.         development to commence within 3 years of permission;

3.         temporary consent – 3 years or when a permanent extension/building is provided, whichever was sooner;

4.                  tree protection during construction works.

5.         no development to take place until a landscaping scheme including the details of trees to be planted had been submitted and approved;

6.                  the landscaping scheme should be implemented in the first planting season;

7.         no development to commence until details of the external paint colour had been submitted and approved.

 

Report by Head of Sustainable Development (PN7)

 

This application is for outline planning permission for the demolition of an existing transportable office building and the erection of a replacement two storey permanent office building at Deddington Highways Depot, Deddington. The application also proposes the formalisation of the existing parking area on site to provide 10 dedicated parking spaces. An application for outline permission has been made as the Council’s highway contract is the subject of a re-bidding exercise. An outline permission, should it be granted, would enable any approved contractor to decide on the details of any final scheme in relation to their operational needs for the site office.  This final scheme would then be subject of a further detailed ‘reserved matters’ planning application and would need to include details of the scale, design and appearacnce of the office building. An objection has been received to the application on the grounds that a two storey building would have a detrimental impact on the visual amenities of the area. Details of the objection is summarised in the report, along with the responses from other consultees.     

 

The Committee is RECOMMENDED to approve Application Number R3.0079/09 for outline approval for the demolition of existing transportable office buildings and erection of two storey permanent office building; formalisation of existing parking area to provide 10 dedicated spaces subject to conditions to be determined by the Head of Sustainable Development to include the following matters:

 

1.                  outline compliance – that the development must be carried out strictly in accordance with the particulars contained in the application and the plans accompanying with any approval given in respect of any subsequent reserved matters;

2.                  application for approval of the reserved matters to be made not later than 3 years of the date of the permission;

3.                  that details of the design, materials and height of the proposed building shall be submitted and approved prior to the commencement of the development;

4.                  that details of the sustainable features of the proposed building shall be submitted and approved prior to the commencement of the development;

5.                  that details of the proposed car parking layout and vehicle and pedestrian access points and routes shall be submitted and approved (in consultation with the Local Highway Authority) prior to the commencement of the development. Any details approved shall be implemented before the development is brought into use;

6.                  the development shall not commence until such time as a scheme to a) dispose of surface water and b) install oil and petrol separators has been submitted and approved (in consultation with the Environment Agency). Any details approved shall be implemented before the development is brought into use;

7.                  the development shall not commence until the final details of a self-contained powered sewerage package plant to serve the proposed building have been submitted and approved (in consultation with the Environment Agency). Any details approved shall be implemented before the development is brought into use;

8.                  if during development contamination is found  ...  view the full agenda text for item 85/09

Report by Head of Sustainable Development (PN8)

 

This application is for the change of use of an existing building (known as the Corner House) located adjacent to Bicester town centre. The building currently has planning permission for office use, the application proposes this to be changed to use as an adult learning training centre. The application does not propose any external changes to the building. An objection has been received in relation to an increase in traffic on roads surrounding the building as a result of the change of use and on the grounds that visitors to the adult learning centre would park in unauthrosided locations in its vicinity. This objection is summarised in the report, along with the responses from other consultees.

 

The Committee is RECOMMENDED to approve Application Number R3.0203/09 for the change of use of building from use class B1 (offices) to class D1 (adult learning training centre), subject to conditions to be determined by the Head of Sustainable Development to include the following matters:

 

1.                  that the development must be carried out strictly in accordance with the particulars contained in the application and the plans accompanying subject to conditions covering matters below;

2.                  that the development shall commence within 3 years of the date of the permission;

3.                  the hours of use of the building shall be restricted to between 8:30am and 5:30pm Monday to Friday;

4.                  that prior to the commencement of the development a scheme for the provision of signage on the building and in its vicinity to deter unauthorised parking shall be submitted and approved. All erected signs shall be maintained for the duration of the use of the building as an Adult Learning Training Centre; and

5.                  within 6 months of the first occupation of the building a Travel Plan for the site shall be prepared and submitted for approval and shall be implemented and updated appropriately.

The Committee considered (PN8) an application for the change of use of an existing building (known as the Corner House) from office use to that of an adult learning training centre.

 

RESOLVED: (on a motion by Councillor Hallchurch, seconded by Councillor Seale and carried 12 votes to 0) to approve Application Number R3.0203/09 for the change of use of building from use class B1 (offices) to class D1 (adult learning training centre), subject to conditions to be determined by the Head of Sustainable Development to include the following matters:

 

1.         that the development must be carried out strictly in accordance with the particulars contained in the application and the plans accompanying subject to conditions covering matters below;

2.                  that the development should commence within 3 years of the date of the permission;

3.                  the hours of use of the building should be restricted to between 8:30am and 5:30pm Monday to Friday;

4.                  that prior to the commencement of the development a scheme for the provision of signage on the building and in its vicinity to deter unauthorised parking should be submitted and approved. All erected signs should be maintained for the duration of the use of the building as an Adult Learning Training Centre; and

5.         within 6 months of the first occupation of the building a Travel Plan for the site should be prepared and submitted for approval and implemented and updated appropriately.

Report by Head of Sustainable Development (PN9)

 

This is an application to extend a phase of mineral extraction and erect a stone saw shed. At the same time the proposals seeks to erect two new agricultural buildings to re-locate livestock farming operations from elsewhere on the Great Tew Estate to Great Tew Quarry.  The application site is approximately 10.7Ha. The area for mineral extraction is 4.13Ha of which 0.68 Ha is a proposed extension to one of the phases that lies in the centre of mineral extraction. The site boundary is therefore not proposed to be changed. There is also a stone saw shed proposed to enable hand processing of stone to take place. The main issues are the impact of the agricultural development on the local landscape, the impact of the quarry proposals, ecological considerations, restoration and impact on local amenity. The applicant has shown that there is sufficient need for the new buildings and that their siting and design would not be greatly out of character to other such developments in the District and would be identical to those already present on the site. It has also been demonstrated that the impact of the new buildings can be adequately mitigated by existing and proposed screening and by lowering the development platform by extending the mineral extraction area. The potential for noise and dust from the stone saw shed to affect local amenity have shown to be negligible subject to the imposition of conditions. There would be no impact on protected species or biodiversity in the area. A Section 106 Agreement is already in place to secure long term management of the site and this would be extended to include any new permissions.

 

It is RECOMMENDED that:

 

(a)       subject to a legal agreement requiring:

 

(i)                 public access to the geological feature,

 

(ii)               a management plan including a programme of monitoring to operate for 20 years over and above the 5 year after care period;

 

(iii)             funding  for the implementation of the management plan;

 

(iv)             the applicant not to further implement any quarry operations approved under previous planning permissions;

 

that planning permission be granted for the development proposed in Application 09/1328/P/CM subject to conditions to be determined by the Head of Sustainable Development but to cover matters included in Annex 1 to this report;

 

(b)              if the legal agreement referred to in (a) above is not completed within 10 weeks of the date of this meeting the Head of Sustainable Development be authorised to refuse the application on the grounds that it would not comply with South East Plan policy NRM5 in that there would be no satisfactory provision for the long term management of the restored site.

The Committee considered an application to extend a phase of mineral extraction and erect a stone saw shed and two new agricultural buildings to relocate livestock farming operations from elsewhere on the estate.

 

Nicholas Johnston thanked officers for carrying out a diligent and objective process.  This application was an important element of the Estate’s long term management plan to ensure employment during uncertain times for the rural economy.

 

RESOLVED: (on a motion by Councillor Hudspeth seconded by Councillor Owen and carried 12 votes to 0) that:

 

(a)       subject to a legal agreement requiring:

 

(i)                 public access to the geological feature,

 

(ii)               a management plan including a programme of monitoring to operate for 20 years over and above the 5 year after care period;

 

(iii)             funding  for the implementation of the management plan;

 

(iv)             the applicant not to further implement any quarry operations approved under previous planning permissions;

 

that planning permission be granted for the development proposed in Application 09/1328/P/CM subject to conditions to be determined by the Head of Sustainable Development but to cover matters included in Annex 1 to the report PN9;

 

(b)       if the legal agreement referred to in (a) above was not completed within 10 weeks of the date of this meeting the Head of Sustainable Development be authorised to refuse the application on the grounds that it would not comply with South East Plan policy NRM5 in that there would be no satisfactory provision for the long term management of the restored site.

Report by Head of Sustainable Development (PN10)

 

On 16 July 2007 Planning & Regulation Committee authorised the Head of Sustainable Development to grant permission for the above development, subject to conditions and/or legal agreements as he might consider appropriate. A section 106 agreement for the removal of the buildings and hardstandings at the end of the permission, or sooner if the development ceases, was considered necessary to make the proposal acceptable because the site is in the Green Belt. However, there has been no progress on the legal agreement and so it has not been possible to issue the permission for this development. Therefore it is now being recommended that permission be refused, because without the agreement to remove the buildings at the end of the life of the permission the development would be unacceptable as it would cause harm to the Green Belt and its visual amenities.

 

It is RECOMMENDED that planning permission for application P07/W0631/CM be refused for the following reason:

 

That the proposed development is inappropriate development that would not preserve the openness of the Green Belt, is contrary to the purposes of the green belt in this location and would harm its visual amenities, contrary to South East Plan policy C04

 

 

 

Application P07/W0631/CM had been withdrawn at the request of the applicants.

Report by Head of Sustainable Development (PN11)

 

This is an application for the erection and use of a washing plant to recycle suitable inert waste materials for use as aggregate on a site within Gill Mill Quarry for the life of the quarry. There is already a dry recycling operation producing aggregate at the Quarry which would be relocated next to the washing plant. Both would be located to the east of the Quarry’s sand and gravel processing plant. The main issues are compatibility with recycling policies, amenity effects and the impact on the water environment. No objections have been sustained by any consultee although two objections have been received from people with a local interest on amenity and traffic grounds. The development would increase the amount and quality of recycled materials without adversely affecting the amenities of local people, the closest property being 400 metres away, or affecting the water environment, provided conditions recommended by the Environment Agency were adhered to.   

 

It is RECOMMENDED that subject to a routeing agreement to prevent heavy goods vehicles from travelling to and from the south on the A415 that planning permission be granted for the development outlined in application 09/0047/P/CM subject to conditions to be determined by the Head of Sustainable Development to cover matters including those set out below:

 

1.                  complete compliance;

2.                  commencement date;

3.                  completion and restoration by 2021;

4.                  restoration as per existing quarry permission;

5.                  surface water drainage scheme to be submitted and agreed;

6.                  compliance with submitted flood risk assessment and mitigation measures;

7.                  opening hours to be agreed;

8.                  existing vegetation to be retained;

9.                  noise mitigation as for existing quarry;

10.             details of a lighting scheme to be submitted and agreed;

11.             use of existing access only;

12.             details of bund construction and their maintenance to be submitted and agreed;

13.             external elevations of plant to be painted a dark green colour.

 

Thames Water informative:  take account of Thames Water water pressures.

The Committee considered (PN11) an application for the erection and use of a washing plant to recycle suitable inert waste materials for use as aggregate on a site within Gill Mill Quarry for the life of the quarry having noted an amendment in paragraph 54 that “not “ in line 1 should have read “now”.

 

RESOLVED:  (on a motion by Councillor Seale, seconded by Councillor Owen and carried 12 votes to 0) that subject to a routeing agreement to prevent heavy goods vehicles from travelling to and from the south on the A415 planning permission be granted for the development outlined in application 09/0047/P/CM subject to conditions to be determined by the Head of Sustainable Development to cover matters including those set out below:

 

1.                  complete compliance;

2.                  commencement date;

3.                  completion and restoration by 2021;

4.                  restoration as per existing quarry permission;

5.                  surface water drainage scheme to be submitted and agreed;

6.                  compliance with submitted flood risk assessment and mitigation measures;

7.                  opening hours to be agreed;

8.                  existing vegetation to be retained;

9.                  noise mitigation as for existing quarry;

10.             details of a lighting scheme to be submitted and agreed;

11.             use of existing access only;

12.             details of bund construction and their maintenance to be submitted and agreed;

13.             external elevations of plant to be painted a dark green colour.

 

Thames Water informative:  take account of Thames Water water pressures.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agreed