Meeting documents
Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership)
Friday, 27 March 2009
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To deliver a best practice report by Oct 2008.7 To implement best practice report findings by Mar 2009.& To deliver a design guide by Oct 2008.T Seek third party funding to support commercial waste reduction & recycling projects.= Increased funding for commercial waste reduction & Recycling.S A trial collection scheme is delivered by at least one partner council by Mar 2010.? A new financial model that encourages residual waste reduction.B To have the new financial arrangements in operation by April 2009.$ To reach contract close by April 09. To deliver a campaign by Dec 08.O All Partner councils to have battery recycling facilities in place by Mar 2009. n/an Encourage the local reprocessing of collected waste streams through partner council procurement and contracts.? Greater proportion of collected wastes are reprocessed locally. Complete a review by Mar 2009.; Implement buy recycled policies (where needed) by Oct 2009.\ To specify local reprocessing in all waste management contracts with effect from April 2008.( Detailed within the Communications plan.P Develop common policies the collection of chargable household waste by Mar 2009 Y To reach the silver stage of the LGA reputations campaign for communications by Mar 2009.8 To report on joint purchasing opportunities by Oct 2009.A To agree a common approach to public holiday working by Jan 2009.9 To agree a list of data quality improvements by Oct 2008.= To implement an agreed list of data improvements by Mar 2009.X To reach the silver stage of the LGA reputations campaign for Clean & Green by Mar 2009.< To share best practice on enforcement practices by Jul 2008.E To develp consistent approaches to enforcement practices by Mar 2009.@ New reduction measures leading to measurable reduction of waste.2 OWP exemplar project presented to local community.. To publicise the project findings by Jan 2010.G To respond to relevant consultations within their specified timescales.r A comprehensive list of existing groups and an understanding of the market potential of the sector in Oxfordshire.0 To introduce a promotional campaign by Jun 2009.; To have a package of support measures in place by Jun 2009.N Each partner council to have on-street recycling systems in place by Mar 2009.@ To lobby Government and retailers on the reduction of packaging.. Reduction in packaging, through policy change. Strategy Group6 To have a joint enforcement plan in place by Oct 2008.3 To evaluate trials and report findings by Jan 2009.p Refresh our current Joint Waste Reduction & Reuse plan.(incl. home composting, smart shopping, real nappies etc)L Investigate the separate collection of food waste from commercial customers.Z To achieve an overall reduction average of 10% of residual waste per customer by Mar 2011. Waste Reduction Projects Group> Effectiveness - minimal impact if lobbying as a single county." Waste & Recycling Operations Groupl 1. Failure to engage - limited take up. 2. Manageability - over subscription and limited support resources.B Duplication - avoid duplication with existing information sources.: OCC Waste Reduction Team & Waste Reduction Projects Group._ Managing expectation - risk of raised expectation and relationship damage if unable to deliver.u Consistency - ability of Partner Councils to abide by OWP Media Protocol and key messages of the Communications Plan.C Deliverability - Short timescales, planning and construction risks. Strategy Group & OWP1 Review progress towards longterm strategy targetsE To devise an agreed system of forecasting and reporting by June 2008.y Control - outcomes can be influenced by external factors (such as the weather, the media, policy and legislative change).8 1. Engagement with planners. 2. Future service changes.Q 1. Take up by commercial customers. 2. Changes to legislation and market trends. R 1. Securing outlet for processing of collected material. 2. Take up by customers. . Take up of recycling initiatives by customers.l To complete at least one funding application for commercial waste reduction & recycling projects by Mar 2009Q 1. Identification of suitable funding programmes. 2. Bid(s) fail to gain funding.8 A separate risk register is maintained for this project. OCC & OWPs Introduce new OWP financial arrangements (in place of recycling credits) that incentivise residual waste reduction.L Affordability resulting from variance from projected performance & payments. Strategy groupZ Procurement of landfill capacity in place of two current contracts that determine in 2009.S 1. Sufficent competition. 2. Interface risks with other procurements and contracts.? Re-let contracts for six of the eight WRCs within Oxfordshire. & Increased demand for WEEE facilities. Z Procure all waste faciliti< m es in accordance with relevant Waste Planning policy & guidance.| 1. Duplication with other groups/organisations. 2. Cooperation needed with procurement officers and central services teams. œ 1. Cost implications. 2. Buy-in of relevant officers at partner councils. 3. Purchasing specifications must allow for recycled products. 4. Product quality.N 1. Market ability to deliver. 2. Fairness and Competiton - legal implications.‹ 1. Media interest. 2. Consistency - ability of Partner Councils to abide by OWP Media Protocol and key messages of the Communications Plan. Failure to gain accreditation.[ Explore the development of common policies on the collection of chargeable household waste.w 1. Failure to reach agreement on common policies. 2. Policy changes may have financial impact on some partner councils.> To have a new joint collection contract in place by Sept 2008. OWP Coordinator & Projects groupš 1. Contractual issues & negotiations with trade union. 2. Availability of disposal facilities. 3. Customer confusion resulting from new working practices.F Waste & Recycling Operations Group & Env Quality and Cleanliness Group# Environmental Quality & Cleanliness. To agree LAA2 targets with GOSE by April 2008.! Env Quality and Cleanliness GroupO 1. Partner council buy-in. 2. Staffing and resource levels at Partner Councils.4 1. GOSE buy-in. 2. Failure to reach stretch targets.3 Env Quality and Cleanliness Group & Strategy Group. Partner Council buy-in.4 Develop a countywide campaign to reduce fly-tipping.E A communications and enforcement based camapign to deter fly-tipping.& To implement a campaign from Oct 2008./ Develop a countywide campaign to reduce litter.‹ Develop enforcement measures to support recycling & composting collection services and the roll out of alternate weekly refuse collections.T Greater levels of participation in recycling & composting services, cleaner streets.@ To have a package of enforcement measures in place by Sept 2008- Support needed from Communications Officer(s) LAA2 pump priming funding.& Support from Communications Officer(s)' To develop a campaign plan by Jun 2008." Consistency with other campaigns. ) Impact - failure to reach stretch target. Training of relevant Officerss 1. Public/media opinion - potential negative coverage in local media. 2. Support and buy-in from Operational staff.1 Approx £2,500 for audits of main Council Offices.4 Officer time, plus marketing budget of approx £2,500 Officer time (approx 12 days)1 Officer time (approx 6 days per Partner Council). Officer time (approx 3 days). Officer time (approx. 12 days)Q Involve Community in the trialling/piloting of new waste schemes and initiatives.1 Officer time (approx. 8 days per Partner Council) Officer time (20 days) Officer time (2 days)1 Officer time (approx. 6 days per Partner Council)U Total comms plan budget provision of 150K per annum. OWP Communications Officer post.4 Costings to be provided on a scheme by scheme basis. Officer time (approx. 6 days).= Procurement project team & technical support financed by OCC.1 Officer time (approx 4 days per Partner Council).c Start up costs to be determined by each Partner Council. Aim for schemes to become revenue neutral. Officer time (approx 10 days)E Procurement project team comprising OCC Officers and OWP Coordinator.% Liaison with Waste Planning Officers.6 To be determined following review of current policies.% Support of Procurement Project teams. Included within Comms plan.O Officer time (approx. 4 days per Partner Council), plus elected member support., Officer time (approx. 5 days per authority).+ Officer time (approx 3 days per authority).K To be determined in Oct 2008 (following agreement of list of improvements). Officer time (approx 6 days). LAA1 pump priming funding.Í 1. Adverse publicity from failing to reduce waste. 2. Manageability - scope of project needs to be clear (locations/size). 3. Consistency - each Partner Council to use same methodology to allow comparison.Q Delivery risk - may require new systems and budget allocations to be established.Q Show case best practice on waste reduction to Oxfordshire residents & businesses.H Dependency - reliant on successful completion of earlier project phases.E Staff Resources - ability to respond within the specified timescales.| Officer time (approx 3 days). Related communications plan budget provision of 7.7K for "Carrier Bag Free Town" initiatives. v 1. Effectiveness - minimal impact if lobbying as a single county. 2. Potential duplication (with other organisations).‚ 1. Resources - staff time to complete the review. 2. Affordability - recommendations may be beyond scope of current agreed budget.+ Banks and collections provided by Tetrapak.J Map existing voluntary sector organisations and identify market potential.Q Communications plan budget provision of 10K in 08/09 and 5K per annum thereafter.N Increased demand - ability of sector to respond to increased demand/workloads.x Legal - ensure that Partner Councils do not accept any liability for the information or services provided by such sites.¾ 1. Failure to reach agreement on joint plan, differing priorities at Partner Councils. 2. Resources - budget for implementation, staff resources, appointment of OWP Enforcement Officer post. 1. Public participation and buy-in 2.Location of facility. 3. Risk of impact for other partners' schemes (positive and negative).4 To identify and report on best practice by Oct 2008.¥ 1. Siting - Conservation area issues. 2. Resources - cost of purchasing and installing containers, fit with cleansing/operations. 3. Quality - contamination issues. O As above, plus new collection schemes to be resourced by each District Council.< 1. Public participation and buy-in. 2. Location of facility.1 Measures to ensure that longterm targets are met. Officer time(approx 5 days). Increased collection costs.% LAA1 pump priming allocation of £22K.R 1. Legislative uncertainty surrounding EU Batteries Directive. 2. Increased costs.B Officer time (approx. 15 days), plus support from the CAG project.< Officer time, external funding and partnership match fundingO 1. Uptake from businesses. 2. Lack of resources and funding to deliver outcomes' Promote suitable reuse schemes at WRCs.I OCC Officer time, plus buy-in from voluntary groups and site contractors.3 Customer care - reclamation needs to be controlled. OCC Service Delivery Team 1. Failure to agree targets - JMWMS recycling rates not reached, resulting in higher disposal costs (and LATS liabilities). 2. Contract costs - higher targets might result in a contract premium.I To secure sufficient landfill capacity for Oxfordshire's municipal waste.9 To have a new landfill arrangements in place by Oct 2009.U To secure ongoing Waste Recycling Centre provision for Oxfordshire's municipal waste.. To have new WRC contracts in place by Oct 2009 OCC Officer timeÿ ‚ 6 í à ï Å ß µ ‡ ] " ç
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